_____________________________________________________
Midland Corporation
Board of Trustees Meeting
February 9, 2017
Rescheduled to February 23, 2017
Mission
_____________________________________________________
Midland promotes personal achievement
and fosters independence for children and
adults with intellectual and developmental
disabilities by providing a range of
innovative programs.
ACTIONS
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1. Introduction of Natalie Swiatek,
Project Director
2. Approve Nominations of Chair and
Vice Chair
3. Nomination of Board Candidate
Katherine (Katya) Valasek
Midland Program Updates
_____________________________________________________
Shawn McInerney to present Midland
Program updates:
- The Midland School
- Midland Adult Services, Employment
Services and Supports
- Midland Adult Services Community
Residential Services and Supports
- Human Resources
Midland School
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We are at the midpoint of the 2016-2017 school year!
Current Census: 131 on class lists
Faculty:
Hiring:
New Board Certified Behavior Analyst, Dawn Decker
Start Date: Monday, February 13, 2017
Program:
Technology:
Smartboards/IFPs – 4 installed in 500 wing; 1 more pending
2 pending in 200 wing
5 more Foundation is working to secure funding
Midland School
_____________________________________________________
Facility:
Improvements:
Accessibility Committee evaluation of facility
Next meeting upgrades to be discussed i.e. – easy releases for
bathroom doors, etc.
School Programming:
Curriculum Update: Social Studies (PCI kits)
New Reading Program – looked at Wilson; looking at Reading
Street
Transition – Project Discovery Kits
New Teacher Mentoring Program in place
Observations almost complete
Preschool discussion with County Supervisor
Employment Services
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2017 GRADUATES
•
•
•
Twenty Seven students in 2017 graduating class
One pending hire
Two 2017 graduates hired
–
–
•
•
•
ANNA MARIE C. – FANWOOD, Stein Mart Dept Store – Watchung Hired as a Stock Attendant Start date 10/27/16
AMANDA P. – EDISON, Panera Bread – Woodbridge – Hired as a Dining Room Attendant Start date 2/3/17
Fourteen 2017 graduates pursuing employment
Nine parents of 2017 graduates requesting day program
One relocation
Midland Alumni
•
Four Individuals have secured employment
Employment Services
_____________________________________________________
Current Contracts:
• A & A Global – ongoing (toy capsules)
• Abaline –(shrink wrap food tins)
• Baker & Taylor – ongoing (book mailing)
• Camrig – (assembly of Go Pro holders)
• Corporate Marketing ( 3 jobs )
• Domestic Uniform- ongoing (inspection of hangers)
• Handler Manufacturing –ongoing (safety shield assembly)
• LoveToBrew (corks caps sugars)
• McKeown (decal product)
• Quick Chek (mailing)
• World Wide Metric (hardware inspection)
Quotes
• Corporate Marketing
• CI Marketing
• Top Safety Products
Employment Services
_____________________________________________________
Training site information
• 51 training sites
• Tour for possible new training site (Ryland Inn)
Staff:
• 20 - job coaches
• 5 – job coaches to be hired
Individuals served
• 113
Wait List
• 29 individuals
Community Residential
Services and Supports
_____________________________________________________
o Residential Restructure
• New Residential Structure – effective 1/23/17
– One Support Manager for every two homes
– One Assistant Manager for every home
o Department of Human Services/Office of Licensing
• Annual Licensing Inspection anticipated in April 2017
o Quality Assurance Plan
• Facilities reviews
– Capital Improvement: Approval received for renovation of Readington Road
kitchen and fence and repair of Pleasant Run Road driveway
• Nursing reviews
– Monthly medication reviews
– Quarterly medical appointment reviews
• Quality reviews
– Quarterly overall program review
Community Residential
Services and Supports
_____________________________________________________
o Development
• Expansion of non-traditional community residential services
(unlicensed apartments with Midland supports and generic supports)
•
•
•
•
First supervised apartment – Opened 11/21/16
First licensed apartment – Projected to open this month
Searching for new properties for group home expansion
Working with a developer on a property in Bernardsville
The
Midland
Foundation
_____________________________________________________
HUMAN RESOURCES
The
Midland
Foundation
_____________________________________________________
Human Resources MAS current staffing (as of 2/1/2017)
Residential Employment
Group Home Staff - FT
Group Home Staff - PT
Registered Nurse
Job Coaches - FT
Job Coaches - PT
Total
21
17
-
38
Total
Open Positions
1
9
12
21
17
1
9
12
3
7
1
0
5
22
60
16
The
Midland
Foundation
_____________________________________________________
3 Key focus areas for 2017
1. Getting people in the right positions
2. Provide employees with the tools to get the job done right.
3. Actively manage employees performance/expectation/morale
The
Midland
Foundation
_____________________________________________________
1. Get People in the Right Positions
•
•
Recruitment
o Continue to use Indeed as main source of recruiting
o Work on finding other sources for posting (also working with Finance and Shawn
on an annual recruitment Budget) – pending in progress
o Developing an internal referral program - in progress waiting for review
o Develop best interview practices to ensure we’re hiring the right candidates
Attract the right talent
o Work with identified key schools to work with on internship/rotation programs-Call
with RVCC Friday 2/10/2017
o Working on human services students that may be interested in working with us.
o Develop a rotation program that makes sense for midland and the students participating
o Maintaining and evaluating salary and benefits compared to competing
agencies/schools
The
Midland
Foundation
_____________________________________________________
2. Provide employees with the development tools to get the job done right
•
•
•
•
•
Training
o Develop training process for new hires and work with different departments on coordinating training
list and cross training process – in progress
o Personality Test for Job Coaches/Support Counselor
o Mentor program for new hires
Onboarding process
o Welcome packs, People check-in after 1 month in, New Hire buddy system through the social
committee, set clear objectives with new hires. – In progress
Objective setting
o SMART objectives used for every employee – Specific, Measurable, Assignable, Realistic, TimeRelated
o Giving managers/supervisors training on how to set objectives, give feedback and coaching
employees that are struggling – in progress
Getting the School, MAS Work Center and Residential to learn more about one another
o Employee Newsletter
o Social Committee - Ongoing
o Awareness of others employees can use as a resource - Ongoing
Have Your Say
o Work on developing an annual employee feedback survey
The
Midland
Foundation
_____________________________________________________
3. Managing Employee Performance
•
•
•
•
Reviews
o Analyze current review process and evaluate if changes need to be made and where. – In
progress
o Making sure Managers are trained in providing valuable feedback and coaching employee
versus telling - Ongoing
Job Descriptions
o Review Job descriptions
o Maintain clear descriptions of expectations for each role
Poor Performers
o Actively manage performance in real time - Ongoing
o Manage out consistent poor performers
Policies and Procedures
o Employee handbook update annual basis – Done for 2016, will review in summer 2017
The
Midland
Foundation
_____________________________________________________
Chairman’s Report
Geoffrey Allen
1.
Approval of 10-27-16 minutes
2.
Return completed Documents:
1.
2.
Conflict of Interest Policy
Statement of Ethical Values and Conduct
The
Midland
Foundation
_____________________________________________________
Chief Executive Report
Shawn M. McInerney
The
Midland
Foundation
_____________________________________________________
EXECUTIVE SUMMARY (Requisite Actions)
1.
Review and accept the Second Quarter 2016-2017 Financial Statements
2.
Review all Committee Chairs and Committee Assignments
3.
Review and approval of Board Resolutions (Posted to Board Portal 2-10-17):
a) Solar Power
b) Transfer of Property from School to MAS (.65 acres)
c) Concept approval for 181 Claremont Road, Bernardsville, NJ
4.
Approval of draft Charter for Quality Assurance Committee
5.
Midland Adult Services (MAS) Brochure
6.
Reorganization of Community Residential Services and Supports (Group Home Manager structure)
7.
Advisories and Updates
8.
Testimony at Department of Human Services Budget Forum
9.
Op/Ed
_____________________________________________________
• Midland Corporation Board Committee Reports
– Advancement (Development ) Committee – Gary
Gawreluk
– Finance & Audit Committee – Peter Phillips
– Governance & Membership Committee – Keith
Pomakoy
– Strategic Planning (& Personnel) Committee – Tom
Green
– Facilities & Technology Committee – John Cunningham
– Quality Assurance Committee – Mike Pinkerton/Krasi
Hristov
Fundraising & PR Report
Gail Russell
Midland Corporate Board Meeting
February 23, 2017
Year-to-date giving
 $347,154 as of January 31, 2017
 Decrease of 5.8% compared to last year
 Decreases: Grants ($42,584), Bequests ($32,671), Film ($4,411)
 Increases
 Golf ($16,487)
 Donations & Appeals ($39,784)
 Other fundraising ($1,861)
 3.6% increase over last year pre-bequest
Sources of Funds
Don./Appeals-39%
Grants - 23%
Special Events-26%
Other - 3%
Bequest-9%
Move for Midland
•
•
•
•
•
•
Saturday, March 4, 2017 @ Midland
Sponsors & team captains needed
$17,805 w/15 supporters
Pre-register: $20 - $25 at the door
Advertised 22 schools & online websites
30 day countdown
Midland Golf Classic
Monday, September 25, 2017
Trump National, Bedminster
Prices will stay the same $675 a golfer
Midland Goes to the Movies
•
Sunday, November 19, 2017
•
Purnell School, Pottersville, NJ
•
Looking for sponsors & advertisers
– Proposals pending PNC & Cigna
 Donor = “Midland Champion”
 Register on Midland’s website
 Automatically charges credit card monthly
 Budget-friendly way to increase size of gift
 Three Midland Champions to date
VOLUNTEERS
December – Feb. Volunteer Groups &
Off-Site Outreach Events
Merck Volunteer Group – Indoors at Work Center – Dec. 6, 2016
Merck Outreach Event and Craft Sale – at Branchburg location – Dec. 8, 2016
AT&T Volunteers – Indoors at Work Center – Dec. 12, 2016
PVH Corp. Volunteers – Indoors at Work Center – Jan. 10, 2017
This group will now be a second PVH monthly group!
20 PVH Team Captains (responsible for leading the employee fundraising) toured
the school and work center on Feb. 8, 2017
Midland in the News
Oct. 2016 – Feb. 2017
 Branchburg: Midland School’s Annual Runway Gift Auction is Nov. 3 –
mycentraljersey.com, Courier News – Oct. 11, 2016/Oct. 16, 2016
 Tickets available for Midland fundraiser –The Star Ledger, NJ.com – Oct. 23,2016
 MIDLAND RECOGNIZED FOR 20 YEARS OF MEALS ON WHEELS SERVICE
 South Plainfield Knights of Columbus Council #6203 presents Special Citizens Drive
Checks – tapintonet.com November 4, 2016
 Midland School conducts 36th annual Jumpathon - Midland School jumpathon
encourages students with all skill levels to shine using jump ropes. Photos, video &
story – Detriot Free Press (USA Today network), mycentraljersey.com, Courier News
and NJ.com - Nov. 23, 2016
 Branchburg: 'Basic Rights in Special Education' on Dec. 8 (Learning Institute) mycentraljersey.com, Courier News – Dec. 3, 2016
 OLIVE GARDEN HOSTS DISABILITIES MENTORING DAY (DMD) FOR MIDLAND mycentraljersey.com, Courier News – Dec. 4, 2016
 GIORELLO DEDICATES EAGLE SCOUT PROJECT TO MIDLAND – Branchburg News
– December 2016
 Midland School students help community during holiday season – Two part article mycentraljersey.com, Courier News – Dec. 24, 2016
 Special Education Staff Pay it Forward to Local Animal Shelter (St. Hubert’s)
 Midland Students Give the Gift of Reading this Holiday Season (Manville Public
School Book Drive)
 Branchburg: Independent Guardianship application program slated (Learning Institute)
– Jan. 18, 2017 - mycentraljersey.com, Courier News
 Midland Appoints Swiatek as Project Director, Effective Feb. 1 – pending
 Midland to Host Learning Institute on Service and Supports - Feb. 23 - pending
 Op-Ed Submitted 2/7/17: The Case for Salary Increases in the Direct Support Field by
Shawn M. McInerney
Questions?
The
Midland
Foundation
The
Midland
School Trust
The Midland Corporation
2016-2017 2nd Quarter Report
Midland Corporation Board Meeting
February 23, 2017
_____________________________________________________
The Midland School Financial Highlights – Profit & Loss
Fiscal Year-To-Date
Tuition Revenues
Tuition Expenses
Surplus(Loss) from Tuition
Enrollment:
Regular 10 Mo Program
Extended Program
School Days:
Regular 10 Mo Program
Extended Program
This Yr
4,181,927
4,158,249
23,678
Budget
4,298,600
4,172,100
126,500
130
124
135
125
72
30
72
30
Last Yr
4,033,574
4,297,396
(263,822)
142
134
75
30
 Tuition Revenue from enrollment is down $116,700 from Budget due to lower ESY enrollment
of 1 and 10-month YTD enrollment of 5
 Overall Tuition Expenses are down $13,900 due to lower payroll of $83,100 (incl. timing of
certain hires) partially offset by higher spending of $69,300 due to mostly to the timing of
certain purchases (included in budget or covered by grants at year-end)
_____________________________________________________
Midland Adult Services Financial Highlights – Profit & Loss
Fiscal Year-To-Date
Residential Services
Employment Services
Adult Respite Program
Operating Surplus(Loss)
Emp Clients:
DDD/DVR Contracts
Self Directed
Other
Total
This Yr
(122,142)
101,329
(2,076)
Budget
(108,600)
(48,400)
(5,400)
Last Yr
(74,273)
(53,312)
(6,684)
(22,889)
(162,400)
(134,269)
58
63
3
124
58
58
4
120
58
51
3
112
 Employment Services is favorable versus budget due to a $194,000 increase in DDD funding
- DDD split our contract as part of a process to align services to better fit established
program definitions in preparation for fee-for-service, and a $23,400 increase in DVR
program funding as they assess and attempt to equalize the rates they are paying agencies
statewide.
The
Midland
Foundation
_____________________________________________________
The Midland Foundation Financial Highlights – Profit & Loss
This YTD
Annual
Target
Last YTD
Fund Raising Revenues:
Fund Raising Events (net)
Donations, Appeals & Grants
Total Fund Raising Revenues
86,017
186,913
272,930
140,000
385,000
525,000
81,572
199,198
280,770
Fund Raising Expenses:
Promotion & Development
Administrative
Total Fund Raising Expenses
88,397
58,633
147,030
174,100
100,800
274,900
82,486
51,548
134,034
Net Fundraising Income
125,900
250,100
146,736
Grants Awarded to MS & MAS
60,000
275,100
71,514
Net Income After Grants
65,900
(25,000)
75,222
 Donations, Appeals & Grants includes a $20,000 bequest
 The majority of the program grants to MS and MAS are distributed at year-end so are not
reflected on the interim statements
_____________________________________________________
Investments Report
July - December 2016 Activity
Beginning Value - June 30
Investment Activity:
Dividends & Capital Gains
Realized Gains (Losses) on Sales
Unrealized Gains (Losses) on Adj to Mkt
Additional Investments (Withdrawals)
Investment Management Fees
Total Investment Activity
Ending Value - December 31
% Change From Beginning of Year
Midland
School
4,234,524
Midland
Foundation
1,250,203
62,611
62,929
36,237
(9,573)
152,204
4,386,728
3.6%
Midland
School Trust
569,964
32,785
53,557
749
(3,233)
83,858
1,334,061
6.7%
4,177
(546)
1,128
(567,958)
(6,765)
(569,964)
-100.0%
Balance as of December 31, 2016
Investment Policy
Cash and Cash Equivalents
Equities (incl. mutual funds)
Fixed Income (incl. mutual funds)
Total Account Value
Investment Managers
Target % Range
5% 2-10%
50% 40-60%
45% 35-55%
Total
215,475
2,393,551
1,777,702
4,386,728
%
5%
55%
41%
Brown Bros Harriman
Philadelphia, PA
Total
55,749
619,321
658,991
1,334,061
Alpha Advisors
Richmond, VA
%
4%
46%
49%
Total
-
%
0%
0%
0%
PNC Inst Asset Mgmt
E. Brunswick, NJ
Questions?
_____________________________________________________
Governance and Membership
Committee
Dr. Keith Pomakoy, Chair
_____________________________________________________
Governance and Membership Committee
1) Chair and Vice-Chair Confirmed:
1) Chair – Geoffrey Allen
2) Vice-Chair – Peter Phillips
2) New Trustee Candidate Confirmed:
1) Katherine (Katya) Valasek
3) Quality Assurance Committee Charter
_____________________________________________________
Strategic Planning
(and Personnel)
Committee
Tom Green, Chair
_____________________________________________________
Key Performance Indicators (KPI’s)
Informational Update on:
School
MAS – E
MAS – R
# Intakes, #Pending, #Referrals, #Waiting List
Staff Open Positions, New Hires, Terminations, Trainings
DRAFT DASHBOARD shared with Strategic Planning
Committee. Form to be modified based on feedback.
Initiate Data Collection
_____________________________________________________
ONE MIDLAND MIDLAND STRATEGIC PLANS 2016-2019 - Update
(COMPLETE 2-6-17 COMMITTEE MEETING NOTES POSTED TO BOARD PORTAL)
Goal #1 – Stabilizing School Enrollment
Midland will achieve a stable and sustainable student enrollment
Goal #2 - Midland will complete a comprehensive analysis of staffing and Staff Development Needs
Goal 2A - Midland will develop an Administrative Staffing Structure to support current and future strategic
vision
Goal 2B - Midland will continue with ramped-up staff training to align with core comprehensive staff
requirements to effectively do their jobs across all three components.
Goal #3 - Midland will expand its array of Adult Employment and Support Services to meet constituents and
family needs
Goal #4 - Midland will achieve CARF Accreditation – documentation extended to November, 2017
Goal #5 - Midland will expand its Community Residential Services and Supports through the development of
supervised apartments
_____________________________________________________
MIDLAND STRATEGIC PLANS 2016-2019 (Updated) (continued)
(COMPLETE
2-6-17 COMMITTEE MEETING NOTES POSTED TO BOARD PORTAL)
Goal #6 - Midland will expand its Community Residential Services through the development of new group
homes (licensed under NJAC 10:44A)
Goal #7 - Provide Continuous Quality Improvement
Goal #8 - Improve overall awareness of the Midland Organization, The School, and Adult Service Programs
Goal #9 - Midland will utilize Technology to foster relationships and to better promote Midland School and
Adult Services
Goal #10 - Midland will increase safety and security organization-wide
Goal #11 - Midland will further expand its role as a Community Center for various activities that support
individuals with intellectual and developmental disabilities, their families, and the public-at-large
Goal #12 - Governance – Midland will develop specific strategies to promote appropriate governance
Goal #13 - Ensuring for Fiscal Viability
Goal #14 - Midland’s Advancement Committee will “dial in” and further refine strategic objectives for the
Midland Foundation
Strategic Planning
Committee
_____________________________________________________
OTHER DISCUSSION ITEMS
1) Accessibility analysis and review Agency Wide
2) Outreach to developers for expansion of
Community Residential Services and Supports
3) Morgan Stanley Strategy Challenge Grant
_____________________________________________________
Facilities and Technology
Committee
John Cunningham, Chair
_____________________________________________________
1) Community Residential Expansion (addressed in S. Gravina report)
1)
2)
Apartments
Search for Group Home
2) Farm Acres LLC
1)
Approved sale of .65 acres (any further questions)
3) Day Program Expansion
4) Solar Update
5) Technology Update
1)
2)
3)
Network Infrastructure (server and switches)
Cyber Security
Cyber Insurance
_____________________________________________________
Quality Assurance
Committee
Krasi Hristov, Co-Chair
Michael Pinkerton, Co-Chair
_____________________________________________________
1) Charter – Reviewed, Updated, and Approved
2) Establishment of Metric for Quality Plan
3)
Draft KPI’s – coordinate with Strategic Planning
Committee
4)
Scheduling Site Visits
_____________________________________________________
Thank You!