CONTACT EXCHANGE
Applications emailed or postmarked after the deadline, will not be
considered eligible
This Causeway Contact Exchange Application Form has been designed to
inform the Grants Committee about your proposed project. Please answer all the
questions in black type with concise but detailed information to make it easier for
your application to be assessed. You must include the following when submitting
the form:
Contact Exchange Application Form
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The programme of your project together with other attached sheets as
requested under (1) Preparation; (2) Involvement of Young People; (3)
Intercultural Awareness; (4) Evaluation
A fully completed budget with the grant requested from Causeway
Any other information about the project, or the young people, that you
consider necessary.
Before starting to complete the form, you may find it useful to read the
Causeway Objectives
CAUSEWAY OBJECTIVES
The Causeway Exchange Programme has been developed as a means of
helping to strengthen and improve relationships between young people on the
islands of Britain and Ireland. It has been designed to contribute to the
development of strategies aimed at diminishing misunderstandings, which have
existed and which currently exist through:
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Increased communication and contact between young people
Empowering young people to initiate contacts and develop projects together
Increased co-operation and contact between those who work with and for
young people
Community-enriching cultural, educational and vocational experiences for
young people, which celebrate what the different parts of the islands have in
common
Identifying and jointly exploring areas of common interest in working with
young people
Undertaking joint developmental activities relating to young people.
Target Groups
The programme is open to all young people and those who work with them. It is
targeted primarily at those who are socially excluded, disadvantaged or who
would not normally have the opportunity to take part in projects of this nature.
Causeway guideline to disadvantage
In a general sense Causeway considers ‘disadvantage’ to be a lack of access
and/or an inability to access the opportunities in life which others can more
readily access. This can spring from a number of different factors, namely:
social, economic or educational deprivation, physical or mental ability,
geographical isolation, belonging to an ethnic or religious minority or gender
inequality.
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CONTACT EXCHANGE
This Application must be completed by the Host Partner
Applicant Organisation - Hosting Partner
Name/Title of Organisation
Address
Postcode
County
Nationality
Website
Type of Organisation (please tick one)
Voluntary
Level of Operation (please tick one)
Local
Statutory
Regional
National
Contact Person
First Name
Last Name
Telephone
Fax
Position/function
Email
Legal Representative
First Name
Last Name
Telephone
Fax
Position/function
Email
Please give a short description of your organisation/group (regular activities, members, etc.) :
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CONTACT EXCHANGE
Your Partner Organisation
Contact Person
Name of Organisation
Address
Postcode
County
Nationality
Website
Email
Type of Organisation
Voluntary
Level of Operation
Local
Statutory
Regional
National
Total number of people travelling (leaders + young
people)
Travelling From/To
Means of Transport
Please give a short description of your organisation/group (regular activities, members, etc.) :
Organisation signature box
Please ensure that your partner/s completes and signs this page.
Please use this page more than once if you have more than one partner organisation.
I confirm our participation in each stage of the Causeway Youth Exchange as described in this
application and have included our full costs in the budget
Sign here
Name
Organisation
Address
Date
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CONTACT EXCHANGE
The Project
What is the title of your Contact
Exchange?
Dates (from/to)
Location
Number of programme days (not
including travelling)
What Causeway themes do you intend to cover
during the project?
Please tick (
) a maximum of 2 boxes ()
Art and culture
Anti-racism/xenophobia
Anti-drugs/substance abuse
Crime Prevention
What Methodology /
Learning Approach will
you use throughout the
programme?
Please tick (
Peace Education & Reconciliation
) one box only ()
Art
Participation & Citizenship
Drama
Social exclusion (in general
)
Relationships among young
people on the islands of Britain &
Ireland
Group-work
Music
Media & Technology
Equality
Rural or Urban Development
Environment
Youth Sports and Leisure
Health
Youth information & Policy
Peer Education
Heritage protection
Other ( Specify)
Other (specify
Sports & Physical Activity
(dance etc)
What is your motivation for doing a Causeway Contact Exchange?
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CONTACT EXCHANGE
Please detail the aims and objectives of your project.
Please list up to 5 areas that you and your partner hope to cover in this Contact
Exchange that will help you to prepare for your Exchange
Please list up to 5 learning objectives that the young people in each group hope to
achieve by undertaking this project
Hosting Partner
Sending Partner (s)
1
2
3
4
5
The Programme
(i) Please attach a Programme for your Youth Exchange, using the Programme Grid you
will find at the end of the application form, ensuring that it includes concrete daily activities
to show how the theme will be put into practice, the working methods you intend to use,
how learning objectives can be achieved. Also remember to allow time for the young
people’s social interaction and provide sufficient flexibility to allow young people to review
and modify the programme themselves to suit the needs of the group.
The Youth Exchange
When and where do you hope to carry out
the Youth Exchange
Dates (from/to)
Location
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CONTACT EXCHANGE
Project Description
Please use additional pages for each of the following questions. The information that
is requested is important for us in the grant selection process and later for the running of
the project
(1) Preparation
How did you find your partner group?
Have you got previous youth exchange experience? Please detail.
(2) Involvement of Young People
To what extent do the young people have ownership of the project?
(3) Intercultural Awareness
How do you hope to explore cultural differences in your project?
(4) Evaluation
Please give details about how you hope to include learning points from the Contact
Exchange in the youth exchange.
What methods will you use?
How involved will the young people be?
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CONTACT EXCHANGE
The Young People
Total number of people this application covers
Ages and gender of young people (for statistical purposes)
Your group
13-14
15-19
20-25
13-14
15-19
20-25
13-14
15-19
20-25
Males
Females
Partner 1
Males
Females
Partner 2
Males
Females
How were the young people selected to take part in
the project?
Are there any participants with less opportunities and
possibly special needs, for example additional
preparation and support, dietary needs, mobility
problems, health care?
If so, please describe.
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CONTACT EXCHANGE
The Group Leaders – Give details for each leader involved.
No.
Name
Youth
Organisation
Male/Fe
male
Voluntary/
Professional
1
2
3
4
5
6
The Grant Requested
Eligible costs under Causeway include travel, accommodation, subsistence, insurance and
programme/material costs. You are required to find the most economic means of travel.
 Here is a list of the different funding sources for Causeway Contact
Exchanges.

In this application, the host organisation will be applying for money for the full
eligible cost of the exchange –, for both the Sending partner(s) AND the
hosting partners. The host organisation applying for the funding is
responsible for transferring Sending Costs (travel, preparation (including
exceptional costs where applicable) to the Sending Partner(s).
 Please look at the Funding Grid at the back of this application which
explains what each area means and how you will be asked to account
for it. Then follow steps (1)–(4) to complete your Grant Requested
section.
Sending
(1)
Hosting

Advance Planning Visit

Programme Costs

Travel Costs @ 70% of total

Daily Rate

Exceptional Costs (if applicable)

Exceptional Costs (if applicable)
Please indicate the exchange rate you are using for
your partners costs.
Note : Your requested grant must be in either Euro (€)
if applying in Ireland or Sterling (£) if applying in the
UK.
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Exchange Rate:
CONTACT EXCHANGE
(2)
If you are applying for Exceptional Costs towards either a hosting or sending
Contact Exchange, please fill in the details below.
Exceptional Costs (if applicable)
Exceptional Costs are available for support towards costs that would otherwise stop
young people from fully participating in the exchange activities. These must be actual
costs, properly supported and justifiable
Please detail the reason for and the nature of the costs.
Reason
Grant Requested
Grant Awarded
For office use only
(3)
Causeway Grant Requested
Now please fill in the boxes below, detailing all of the money requested.
Grant Requested
Grant Awarded
For office use only
Hosting Partner Grant
Programme costs: up to € 500/£300
Hosting Daily rate: up to € 25/£16 per person, per
day
Exceptional costs: (actual costs) – if applicable
TOTAL Grant for Hosting Organisation:
Sending Partner Grant
Sending Travel Costs (70% of total costs)
Exceptional costs: (actual costs) – if applicable
TOTAL Grant for Sending Organisation:
Total Grant Requested:
Sending Grant + Hosting Grant
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CONTACT EXCHANGE
(4)
Now please fill in the boxes below with details of the overall budget and all the income of
the Exchange (including the Causeway Grant Requested).
Expenditure
Income
Grant Awarded
For office use only
Total Cost of Exchange
(Eligible Costs only)
Organisation contribution
Participants contribution
Other (Please indicate
source)
Causeway Grant Requested
Total
(Expenditure &
Income must balance)
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CONTACT EXCHANGE
Your Bank Details
Please supply details of your organisation’s bank account, to which any cheque/BACS
transfer should be made
Please remember the 8 digits for the account number
Bank/Branch Name
Bank/Branch Address
Account Name
Account Number
Sort Code
IBAN code
Swift/BIC code
Agreement
I, the undersigned, certify that all information contained in this application is
certified truthful and accurate and that no relevant information has been withheld.
By signing this application the applicant allows the National Co-ordinating
Agency to make available and to use all data provided in this form, for the purposes
of managing and promoting the Causeway programme. The data, on paper or
electronically, will always be used respecting the privacy of individual persons.
The applicant undertakes to inform the National Co-ordinating Agency of all
and any changes affecting the activities as described in this form.
Name of Organisation
Signature of Legal
Representative
Name in block letters
Signature of the Contact
Person
Name in block letters
Place
Date
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CONTACT EXCHANGE
Programme Details
Day & Date
Activity
Why is this activity included & how
does it relate to project aims?
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How will this activity be
used to achieve learning
outcomes?
Learning Outcomes – (How do
these relate to the aims of the
project?)
CONTACT EXCHANGE
Causeway British Irish Exchange Youth Programme
Action
Who is it for?
Funding
Criteria
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The hosting partner applies for
hosting and sending costs.
Sending Costs include:
up to € 640/Stg£450 for preparation
70 % of actual travel costs
Advance Planning Visit ( 100%
travel costs plus €70/Stg£50 per
person per day)
Hosting Costs include:
Up to € 640/Stg£450 for
preparation
Up to€ 640/Stg£450 for activities
costs
€30/Stg£21 per person/ per day
 **exceptional costs up to 100%
The hosting partner applies for
hosting and sending costs.
Sending Costs include:

sending group is responsible
for sending costs

70 % of actual travel costs
Hosting Costs include

Up to € 500/Stg£300 for
activities costs

€ 25/Stg£16 per person/ per
day

**exceptional costs up to 100%

Grants will be up to a
maximum of 75% of eligible costs.
 max £ 15,000 stg

What is it?
Youth
Exchanges
An educational bilateral or multilateral
youth group exchange
group of young people
aged 13 – 25 years
their youth leaders/workers
Note: includes possibility of Advanced
Planning Visits for Sending Partners
100% Travel Costs and €70/Stg£50
per adult per day
Contact
Exchanges
Opportunity to build contact and cooperation between groups of young
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group of young people
aged 13 – 25 years
their youth leaders/workers
people and their leaders
To establish an environment that will
lead to a working relationship
involving young people in the
planning and preparation of a longer
Causeway exchange
Special
Projects
Applications for activities which will
benefit young British and Irish people
will be looked at on a case by case
basis.
eg: Multiplier& Training Events
Job Shadowing
Study Visits
Seminars Etc
Youth workers/ leaders,
youth organizations / groups
/clubs and young people
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min 5 – max 21 programme days
(excluding travel days)
group size (young people) min 6 – max
30 per group
Advance Planning Visit can include 2
leaders for up to 2 days.
Selection of a theme
min 3 – max 5 programme days
(excluding travel days)
 group size (young people) min 6 – max
30 per group
 involvement of participants at all stages
 clear and achievable learning objectives
 Causeway objectives of promoting
contact and understanding between young
people in Great Britain and Ireland
 Clear plan to carry out a longer
Causeway exchange and Details of “regular”
longer exchange to be included on
application form

Proposals submitted 2 months prior to
start of activity
 innovative
 good practice
CONTACT EXCHANGE
Checklist – have you given full details and enclosures* where required?
For office
use only
Applicant Organisation
Contact Person
Legal Representative
Your Partner Organisation
Organisation Signature Box
The Project
The Programme
The Youth Exchange
*(1) Preparation
*(2) Involvement of Young People
*(3) Intercultural Awareness
*(4) Evaluation
The Young People
The Group Leaders
The Currency of your Bank Account
Sending Exchange Travel and Costs
Exceptional Costs
All Costs
Income and Expenditure of Exchange
The Grant Requested
Your Bank Details
Agreement
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CONTACT EXCHANGE
Applications must be emailed and a full hard copy sent (with signatures) to the appropriate
agency by the deadline date. Applications postmarked after the deadline date will not be
considered eligible.
United Kingdom applications:
Republic of Ireland applications:
EDUCATION AUTHORITY
LÉARGAS
Grahamsbridge Road,
Dundonald,
Kings Inns House
Parnell Street
Belfast
Dublin 1
BT16 2HS
D01 A3Y8
Tel: 02890 566200
Tel: 003531.8871260
Bernice Sweeney
[email protected]
Lorraine Gilligan
[email protected]
Application deadlines
1st February 2016
for projects starting between 1st May and 31 October 2016
1st May 2016
for projects starting between 1st August 2016 and 31 January 2017
1st October 2016
for projects starting between 1 January and 30 June 2017
Applications must be emailed and a full hard copy sent (with signatures) to the appropriate
agency by the deadline date. Applications postmarked after the deadline date will not be
considered eligible.
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