BSCP Quick Reference Guide – Shipments
A ‘shipment’ in BSCP is a notification sent by the supplier to Boeing. It provides details on how and when
an order’s schedule lines are being shipped. It can also be used to print shipping labels.
Note: Only order line items that are marked ‘Shipment Allowed = Yes’ (on the order in BSCP) can be
included on a shipment. Shipments can cover multiple orders, but only if they have the same ‘Ship to’
address, ‘Warehouse’ and ‘Supplier Code’.
Create a Shipment
Step 1: Locate an Order that is Ready to Ship
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Navigation Tree: [+] Order Management – Discrete Orders – Search
Enter search criteria (i.e. Order Number)
Click Search
On the ‘Order List’ page, select order schedule lines to ship
o Or click into one PO, and from the ‘Order Details’ page, select schedule lines to ship
Option for Step 1:
You can also start the process from the navigation tree
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Go to Order Management – Shipment – Create Shipment.
Enter the Order Number
Click Search
Note: Use the ‘Create Shipment’ workflow if you need to select order
lines across multiple pages.
Step 2: Create the Shipment
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Select checkboxes for order schedule lines to be shipped
Click Create Shipment (or Next)
Enter shipment details (red asterisk = required fields):
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Required data fields:
o
Carrier Company – use the drop-down list to make a selection (Tip: Enter the first two
letters of the carrier’s name to go directly to that section of the list, or enter the first letter
multiple times to scroll down that section of the list.)
o
Packing Slip Number – maximum of 64 characters, for ERPLN use a maximum of 30
characters, BDS max is 40.
o
Total Packages – the value entered for this field is also used as the number of copies for
printing shipping labels
o
Actual Ship Date - defaults to the current date (but can be changed), must use YYYY-MMDD format
o
Estimated Arrive Date – this date is determined by the ‘Actual Ship Date’ plus the ‘Shipping
Days’. If the ‘estimated Arrive Date’ is edited manually, the shipping days will update
accordingly. ‘Estimated Arrive Date’ must be the same or later than the ‘Actual Ship Date’.
You must use a YYYY-MM-DD format.
Note: Dates are based on UTC/GMT time zone, so they may show ‘tomorrow’s date’.
o
Gross Weight – defaults to zero, but can be edited
o
Shipped Qty – a line level field, defaults to zero but enter quantity being shipped for that line.
o
Manufacturing Batch Number – required for direct materials shipments for Boeing
Aerostructures Australia (BAA) and Boeing Canada Winnipeg (BCW) suppliers only. Max of
16 characters allowed.
Optional data fields:
o
Purpose – defaults to the value of ‘Original’, but you can also select ‘Replace’ or
‘Cancellation’
o
Buyer Company – pre-populates from the purchase order
o
Mode of Transportation – defaults to what is listed on the PO but can be changed to ‘Road’,
‘Air’, ‘Sea’ or ‘Rail’
o
Bill Lading/Tracking – bill of lading number or tracking number for the shipment,
alphanumeric value up to 64 characters. BSCP lists this field as optional. However, BDS and
BCA require the tracking number to be input prior to sending in the ASN.
o
RFID – can be up to 64 characters
o
Shipping Days – BSCP uses the number of shipping days to populate the ‘Estimated Arrive
Date’. This defaults to zero, but it can be set to another default value by an administrator. If
the shipping days are edited, the arrival date will update accordingly.
o
Weight UOM – defaults to ‘Pounds’ but can be changed to ‘Kilograms’
o
Shipment Payment Method – pre-populates from the purchase order but can be changed
from a selection list
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Once completed, click Send Shipment
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The shipment information is automatically sent to Boeing – to save and send later, click Save
Draft instead of Send Shipment
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Create a Draft Shipment
If you need to hold onto a shipment as a ‘draft’ until you are ready to send it to Boeing, click the Save
Draft button when you are creating the shipment (instead of the Send Shipment button).
Note: Shipping labels cannot be created for draft shipments. In order to print a label, you will need to
complete the shipment details and click the 'Send Shipment' button.
To complete and send the shipment:
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Go to the Draft Search workflow (left navigation tree)
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Enter search criteria and click Search
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Open the shipment for editing by clicking on the ‘Shipment Number’ link
on the list page
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On the Shipment Details page, fill in data and click Send Shipment
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SCP will send the shipment notification to Boeing
Note: Draft versions of shipments are not visible by users with other roles. If a draft is created by a user
with a 'Shipper' role, it will not be visible to someone using an 'Admin' or ‘User’ role until the shipment is
moved out of draft status.
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Add File Attachments to Shipments (for BAA/BCW Suppliers only)
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For suppliers that are shipping items to Boeing Aerostructures Australia (BAA) or Boeing Canada
Winnipeg (BCW), files can be attached to shipments in BSCP. When the shipment notification is
sent to Boeing, the attached files are also sent.
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The file can be any format type but the combined total size of the Shipment file plus all
attachment files should not exceed 10MB.
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Multiple files can be attached, but they must be added one at a time.
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Any user with access to a Shipment attachment in BSCP will be able to open or save the file.
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Files can also be attached to existing shipments in BSCP. The system recognizes that the record
was updated and sends the latest version of each attachment to Boeing.
•
Attachments are not included in the upload/download processes or printing from BSCP.
However, integrated suppliers for Shipments can send files.
•
To replace an existing file, select the file to be replaced in the pop=up window and use the
‘Update’ action button (instead of “Add”). The only way to remove an attachment is to delete the
shipment that has the file attached to it.
How to Add Attachments
Note: Only suppliers with orders for BAA or BCW can send attachments to Boeing with BSCP.
1. For header attachments, locate the Add/View Attachments link. For line-level attachments,
there is an Attach column on the left.
2. Click on the paperclip icon at the header or line where you want to attach a file.
3. Click on the Add button to add a new file, or select the row of an existing file and click the Update
button to update a file.
4. In the next pop-up window, click the Choose File button and locate the file to be uploaded.
5. Click the Upload button
6. In the ‘Attachment’ window, the file is listed and the file count increases by one.
7. To add another file, repeat steps 1-6.
8. When you click Send (or Update) for the shipment, the latest versions of each file attachment are
sent to Boeing.
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Print Shipping Labels
Print Label from Shipment
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Once you have created an ASN, click the Print Labels button on the shipment ‘Details’ page
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In the pop-up window, select to Open or Save the file
Print Multiple Shipping Labels at One Time (batch printing)
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Locate shipment(s) that need labels, go to Order Management  Shipment  Search
Enter search criteria
Click the Search button
On the Shipment List page, you can click the Print All Labels button to print labels for shipments that
are listed all of the pages
To print only some shipment labels, select the shipments (one page at a time) and click the Print
Labels button at the bottom of the list page.
Note: The number of copies of the label will be twice as many as what was indicated as the ‘Total
Packages’ on the shipment (with 2 labels per printed page). One label should be placed on the outside of
the shipment and the other label should be included inside the container.
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In the pop-up window, click the Refresh icon in the top right corner until the Status is ‘Completed’
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Then click on the File Name link
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In the new pop-up window, select to open or save the file
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The label will look similar to the sample shown below
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Search for a Shipment
There are three options to locate a shipment in BSCP:
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Search – enter specific search criteria (such as ASN Number or Order Number) and the search
results are listed at the ‘order line’ level.
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My Workspace - the counts for Shipments on My workspace are at the shipment line level, but
the results on the list page from My Workspace are one row per shipment. Click into the
shipment details to see all of the shipment lines.
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Summary – the counts for Shipments from the Summary page are at the shipment line level, and
the results on the list page are also at the shipment line level.
To Locate a Single Shipment
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On the navigation tree, go to Order Management  Shipment  Search
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Enter your search criteria
o
Be sure to use asterisks for searching (*123*)
o
You can search by Shipment Number, Order Number, or Part Number etc.
o
Using a comma with no spaces between multiple entries is an ‘or’ statement. For
example, Buyer Part Number = *3*,*5* will show all shipments with a 3 or a 5 in the part
number.
When the search results appear on the ‘Shipment List’ page, you can open a shipment to see the details
by clicking on the Shipment Number link.
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Note: To edit your search criteria, click on the Shipment Search link at the top of the list page.
To Locate Multiple Shipments
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On the navigation tree, go to Order Management  Shipment  Search
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Enter your search criteria
The example below shows a few ways to locate ‘sets’ of shipments with advanced search techniques:
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A date range of when the shipments were created, or all shipments expected to arrive today
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Part of the packing slip numbers for multiple shipments
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All ‘Sent’ shipments for a specific part number
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View Shipment within Order Details
On the order details page, the Order Details tab shows the ‘Shipped Qty’ for each schedule line. The
quantity will increase with each shipment that is created for that schedule line. If a shipment is cancelled,
it is deducted from the quantity. If a shipment line is purged out of BSCP, ‘Shipped Qty’ is not affected.
The Shipment Info tab shows the shipment lines that have been created against that order. By scrolling
to the right, you can see some high level information from the shipment, such as ‘Carrier Company’ or
‘Packing Slip Number’. Clicking on the Shipment Number link will open the selected shipment in a
separate window.
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Set Default Values for Shipment Data Fields
Note: A user with a supplier admin role (SAdmin) can set up default values for several of the shipment
data fields. This prepopulates in the shipment, but can be overridden by a user.
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Go to Administration  Supplier Preferences on the navigation tree
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On the search screen just click the Search button to list your account on the next screen
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Select the check box and enter values in the second row by scrolling to the right
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When finished, click Submit
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