PROMOTER’S RULES AND CONDITIONS
I0W LONG DISTANCE CHAMPIONSHIPS 2015
Licence meet Level 4
29 November 2015
Medina Leisure Centre, Newport, Isle of Wight
ASA: All events will be conducted in accordance with ASA Laws and Technical Rules.
COMPETITORS: Must be members of an Isle of Wight Club and registered with the ASA.
ENTRIES: The closing date for entries will be Friday 20 November 2015. Late or
ineligible entries will not be accepted. There will be no refunds for withdrawals after the
closing date.
The entry fee will be £4 per event.
Please provide payment to your own Island Swimming club and clubs to submit one
cheque to organisers.
Entries must be made on the form provided: photocopies of the official entry form will be
acceptable. The form must be fully completed and legible. Entry times must be 25m pool
times, converted from Long Course (50m) if necessary. Incomplete or illegible entry forms
and entries without correct fees will not be accepted. If you do not have a time enter NT.
The promoter reserves the right to reject swimmers according to entry numbers and
limitation to heat capacity in the allocated session time. This looks unlikely to occur, but if
so, the slowest times will be rejected.
The Meet will run without entry cards. Competitors must register on arrival no later than
15 minutes before the start of their session.
AGES: As at the 31 December 2015.
AGE GROUPS: 10yrs and under, 11/12, 13/14, 15/16 and Open.
Lanes will be allocated for the purpose of warm-up and announcements will be made.
Diving will only be allowed in specified lanes.
Swimmers are responsible for reporting to the Competitor Stewards on time and at least
two heats before their race.
The One-Start Rule will apply. All events will be run on a Heat Declared Winner (HDW)
basis. The last heat in each event may be spearheaded. All events will start at the deep
end of the pool. Only swimmers with proficient dive starts will be allowed to start on the
blocks.
Result sheets will be posted poolside soon after each event.
Spectator entrance will be charged at £2.00 per session which includes a programme.
There will be a raffle at each session.
AWARDS: Medals will be awarded to those swimmers placed 1st to 3rd in each event and
ribbons for 4th, 5th and 6th without disqualification. All medals will be presented on the day.
SAFETY: All participants and spectators must observe all safety precautions in operation
at the West Wight Sports Centre and follow instructions of Pool Staff. Prior to leaving
poolside swimmers must dry off and put on appropriate clothing and footwear. No
swimmers will be allowed into the spectator area or the Café and main entrance foyer area
unless they have complied with this requirement. For safety reasons spectators must
ensure that all gangways and the rear of the spectator area are kept clear. Competitors
are advised not to leave their belongings unattended and to ensure that all valuables are
placed in a locker (£1).
Video Recording/Photography/Mobile Telephones: In accordance with the
recommendations of the ASA Child Protection Policy, any person wishing to engage in
video, zoom or close range photography, including the use of mobile telephones with
photographic capabilities, must first register their details on the form provided at the
spectator entrance desk. They will be provided with an identification label (permit) which
must be worn at all times. The Promoter reserves the right to refuse the granting of a
permit. It is requested that all mobile telephones are switched off or switched to silent
during the competition and that there is no flash photography at the start of each event.
Data Protection: With the submission of entry details, consent is deemed to have been
given, as required of the Data Protection Act, to the holding, and distribution as necessary,
of personal information on computer to enable the running of the Meet.
The Promoter reserves the right to amend the Conditions, without prior notice, to ensure
the smooth running of the IOW Long Distance Championships.
For any matters not covered by these Conditions the IOW Long Distance Championships
Management will make any decisions it deems necessary to provide for the satisfactory
running of the competition. By submitting an entry participants have deemed to agree to
such decisions.