Person Specification/Job Description
Assessment of role for DBS checks
Regulated Activity  Specified Place
opportunity for contact with children
DBS Checks required:
Enhanced DBS check 
Barred List Children 
Barred List Adult 
Closing date for receipt of applications: Friday 5 August 2016 at 12.00 noon
Job Title: Apprentice in Human Resources
37 hours per week – temporary position for 12 months from August 2016
Post No: RS16/17/71
Grade: Grade: £3.40 - for apprentices under 19 or 19 or over and in the first year of their apprenticeship, £4 –
Age 16 to 17, £5.55 – Age 18 to 20, £6.95 – Age 21-24
Responsible to: Human Resources Manager
Supervisory Responsibility: None
Responsible for: To assist the Human Resources team with administration support to
ensure that the HR office provides an effective and efficient service.
Objective of the Job: As above
Candidates for the post of Apprentice in Human Resources must possess the following qualities:
Qualifications
Essential
Desirable
Where identified
Safeguarding Level 1 (to be
achieved within 6 weeks)
IT qualification
Application form
Certificates
Level 2 in Literacy (or willing to
work towards within 2 years)
Level 2 Equality &
Diversity
Level 2 in Numeracy (or willing
to work towards within 2 years)
4 GCSEs grades A-C or
equivalent.
Experience
Knowledge and
Skills
IT skills
Communication skills
Organisational skills
Page 1 of 4
Experience of
working in an
customer focussed/
administration
environment
Experience of using
various social media
platforms ie: Twitter,
Facebook, LinkedIn,
Pinterest etc
Application form, interview,
Practical assessment task
Skills in using MS
Office software.
Application form, interview,
Practical assessment task
June 2014
Person Specification/Job Description
Assessment of role for DBS checks
Regulated Activity  Specified Place
opportunity for contact with children
DBS Checks required:
Enhanced DBS check 
Barred List Children 
Barred List Adult 
Skills using Adobe
Suite including
Photoshop, InDesign
etc
Personal Qualities Enthusiasm and commitment
Good Communication skills
Able to use initiative
Ability to take instruction
Reliable and punctual
Able to maintain confidentiality
Flexible approach to
working
Interview and references.
Section A • Primary Responsibilities
1
College Strategy
All members of staff have an important role to play in achieving the mission, aims and objectives stated
in the College Development Plan.
2
Quality Matters
All members of staff are responsible for the quality of their own work and for the operation of the relevant
parts of the College’s Quality System. This will involve operating the appropriate Quality procedures
applicable to the job to ensure that students, customers and clients have their needs and expectations
identified and fulfilled.
3
Staff Development
It is expected that all members of staff will participate in the College’s Staff Development Programme,
aimed at maximising staff potential for the individual’s benefit and in ensuring continual improvement in
the quality of services provided by the College.
4
Client Focus
All members of staff are expected to manage and develop their role and responsibilities so as to focus
on improving the College services to students and other clients. The individual should represent and
market the College at any appropriate opportunity.
5
Overall Responsiveness
Working flexibly, efficiently and in full co-operation with other staff to maintain the highest professional
standards and to promote and implement the strategy and policies of the Corporation.
Ensure that established standards and targets are achieved as part of the efficient and effective service
provision within the College.
Undertaking other such duties and responsibilities as are required to provide the service expected from
the College.
Page 2 of 4
June 2014
Person Specification/Job Description
Assessment of role for DBS checks
Regulated Activity  Specified Place
opportunity for contact with children
DBS Checks required:
Enhanced DBS check 
Barred List Children 
Barred List Adult 
6
Health and Safety
All members of staff are responsible for ensuring safety within their working area, for ensuring that risk
assessments are carried out and that appropriate actions are taken if problems are identified. All staff
are required to assist the College Safety Officer in the implementation of measures to ensure that all
health and safety requirements are achieved.
7
Risk Management
All members of staff will adopt best practices in the identification, evaluation and cost effective control
of risks to ensure, as far as possible, that they are eliminated or reduced to a level that is acceptable to
the College.
8
Safeguarding
All staff who teach, train or work regularly with children aged up to 18 and vulnerable adults are required
to comply fully with legislation and College policies and practices to ensure learners are safeguarded
and protected.
Section B • Specific Responsibilities
Initial allocation of functions of which the post holder will have direct responsibility:
Initial allocation of functions of which the post holder will have direct responsibility:
1. Provide an administrative support service within a customer driven environment, in doing so
undertaking a range of administrative duties as requested, including: record keeping, filing,
photocopying, data input, telephone calls, compiling statistics, responding to both internal and external
enquiries.
2. Maintain systems to contribute to the smooth running of the HR administrative function.
3. Deal with telephone and personal enquiries, both internal and external, and direct them to the
appropriate person. Liaise with staff, members of the public and external agencies/organisations as
necessary to perform college administration.
4. Assisting with College recruitment and selection processes, including all administration documents
and logging onto the appropriate system.
5. Assist with the day to day operation of the College’s sickness/ill health/absence recording.
6. Ensuring that all personnel records, both paper-based and computerised, are accurate and up-todate and are maintained for all staff members in a confidential and secure manner.
7. Attend meetings to minute/note take as and when requested by the HR Manager.
8. Maintaining and updating records relating to staff annual leave.
9. Assist with maintaining/updating of the College’s Staff Information Boards in relation to HR
documentation.
10. Maintaining and updating job descriptions.
Page 3 of 4
June 2014
Person Specification/Job Description
Assessment of role for DBS checks
Regulated Activity  Specified Place
opportunity for contact with children
DBS Checks required:
Enhanced DBS check 
Barred List Children 
Barred List Adult 
11. Assist with the HR general day to day administration paperwork.
12. Maintaining confidentiality at all time with regard to the work of the HR Section.
13. Assist with the data input of Equality and Diversity monitoring forms.
14. Assist with the administration of the Training and Development section as and when required.
15. Any other duties, as requested by the HR Manager.
Section C • General
This job description is current at the date shown below. However, in consultation with the post holder, it may
be liable to review and variation to reflect changes in the College environment.
Bishop Auckland College has an Equality and Diversity Policy and expects all members of staff to support
the policy by behaving in a non-discriminatory way in terms of employment, the curriculum and student
entitlement. Bishop Auckland College is committed to promoting diversity and equality of opportunity.
All members of staff are expected to maintain a high level of security and confidentiality of information in their
work at all times.
July 2016
Name:…………………………………………………….
Signature…………………………………………………
Date……………………………………………………….
Page 4 of 4
June 2014