Avogadrov4UserGuideforCoaches
CreatingaUserAccount
TouseAvogadroasacoach,youfirstneedtocreateanaccount.First,gotothehomepageofAvogadrov4:
http://v4.avogadro.ws
Thepagewilllooklike:
Now,clicktheforgottenyourpassword?linkatthebottom,bringingyoutothefollowingpage:
UserGuide(NCCoaches)Updated1/3/2017
Avogadrov4UserGuideforCoaches
Youremailistheoneyouregisteredwithfortheseason.Wehavealreadyenteredyouremails,teams,and
tournamentsintothesystem,butneedyoutocreateapassword.ClicktheResetbuttonatthebottom.
Note:Ifthesystemdoesnotrecognizeyouremail,thenyouhavenotbeenenteredinthesystem.
EmailKimatkdgervas@ncsu.eduandrequesttobeadded.Includeyourschoolnameandthe
tournamentyouareparticipatinginandwewillemailyoubackassoonasweareabletoaddyouto
thesystem.Youcanthenproceedwiththenextsteps.
Thefollowingscreenwillcomeupnext:
Next,youneedtologintothee-mailaddressyouprovidedontheformaboveandopenthee-mailsenttoyou
fromAvogadroAccountActivation:
Clickonthelinkinthemiddleofthee-mailaddresstoactivateyouraccount.THISISVERYIMPORTANT!
UserGuide(NCCoaches)Updated1/3/2017
Avogadrov4UserGuideforCoaches
Whenyouclickonthatlink,thefollowingwebsitewillopen:
Typeinandconfirmyourpassword.ClicktheResetbutton.Youshouldnowseethisscreen:
Now,clickontheloginbuttontologintoAvogadro.
Onceyoulogin,youwillcometotheAvogadroUserAccountHomeScreen:
YoucanselectthetournamentyouwouldliketoworkinundertheParticipatingTournamentsheading.You
shouldonlyseethetournamentthatyouhaveregisteredforhere.
UserGuide(NCCoaches)Updated1/3/2017
Avogadrov4UserGuideforCoaches
UsingAvogadroasaCoach
Whenyouareloggedin,youwillseethelinksthatyouneedasacoachatthetopofthewebpage,andthe
results(whenreleased)willbedisplayedinthemainpartofthepage.
First,clickontheTeamslinktobringupeventselectioninformation:
Ifyouonlyhaveavarsityteam,youwillseethisscreen:
UserGuide(NCCoaches)Updated1/3/2017
Avogadrov4UserGuideforCoaches
IfyouhaveVarsityandJVteams,youwillseethefollowingscreen:
Pickwhichteamyouwouldliketocompletetherosterforfirst,andthencontinuewiththedirections.Youwill
needtocompletethisforeachteamthatyouhaveregistered.
YoucanscrolldowntoselectNotCompeting,Competingforeachevent.Yourteamhasbeendefaultedas
Competingforeachevent.OnlyselectNotCompetingifyouaresurethatyouwillnotbesendinganyonefrom
yourteamintocompete.BesuretoclicktheblueUpdatebuttonatthebottomofthepagewhenyouare
finished.
Scrollingtotheverybottomgivesyouanotherlinktoenterstudentnames:
ClickontheClickherebuttontoeditteammembers(enterteamnamesandassignevents)andbringupthe
followingpage:
UserGuide(NCCoaches)Updated1/3/2017
Avogadrov4UserGuideforCoaches
Hereyoucanaddteammembers.IfthisisthefirsttimeyouhadenteredaspecificstudentintoAvogadro,you
willneedtocreateanaccountforthem.Todothis,youneedtotypetheirnameintotheboxnexttoAdd
TeamMemberandselectCreateuserXXXinthedropdownmenu.
Allstudentswhoparticipatedlastyearwillalreadybeinthesystem–woohoo!
WhenyouclicktheCreateUserXXXlinkfromthedropdownmenu,youwillbetakentoapagetocreatean
accountfortheuser:
Fillinthestudent’sfirstandlastname,butyoucanENTERYOUREMAILforeveryoneonyourteam.Ifyouhave
contactinfoforyourstudentsthatyouwanttoadd,thatisfine,butnotnecessary.YoucanleavePhoneblank.
PleaseenterGender,Ethnicity,andGradeLevel.Weneedthisinformationforaggregatereportingpurposes;
wedonotuseindividualinformation.
UserGuide(NCCoaches)Updated1/3/2017
Avogadrov4UserGuideforCoaches
Afteryoucreatetheuseraccount,clicktheRegisterbuttonatthebottomofthepage,whichwillreturnyouto
thepreviouspage.Nowyoucanagaintypeinthestudent'snameintotheboxnexttoAddTeamMemberand
selecttheirnamefromthedropdownmenu,thenclicktheAddbutton:
Thiswilladdtheteammembertothetableandyoucannowclickthebuttonsassociatedwiththedifferent
eventstolinktheeventstothespecificteammember:
NEWFOR2017
Wehaveaddedtheself-schedulingmoduletothisyear’sregistration.
UserGuide(NCCoaches)Updated1/3/2017
Avogadrov4UserGuideforCoaches
Whenyouclickthelink,youwillseesomethinglikethis:
Mostofyoureventsarelockedinplace,butforsomeregionaltournamentsandforstates,youwillbeableto
scheduleatimeforcertainevents.Themoreimportantpieceisthe“Viewteamschedule”link.
Itwillshowyoutheschedulebyevent:
Andbystudent:
Youcanloginandchangethisinformationanytimeupuntilcompetitiontime.Thisallowsyoutomovepeople
aroundevenonthemorningofthetournamentwhensomeonegetssickordoesn’tshowup.Youcandelete
studentsusingthered‘x.’
Assigningstudentstoindividualeventsisgoingtobeexcitingattheawardsceremony,aswehopetohave
projectionscreensthatwillshownotonlyyourschool,butalsothenamesforeachstudentwhowonamedal!
Ifyougetstuck,emailKim([email protected])andwewillgetitsortedout!
UserGuide(NCCoaches)Updated1/3/2017