Mantova, September 2015
SAP ECC 6.0
Procurement Process
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Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Diagramma del Sistema SAP ECC
Integrated
solution
SD
FI
Sales &
Distribution
Financial
Accounting
MM
Integration with other
system
CO
Materials
Mgmt.
Controlling
PP
Open
system
AM
Production
Planning
ECC 6.0
QM
client/server
architecture
Company data
model
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Fixed Assets
Mgmt.
Quality
Management
PM
Plant Maintenance
Client / Server
ABAP/4
Compliant with
local legal
requirement
PS
Project
System
WF
Workflow
HR
IS
Human
Resources
Industry
Solutions
Multi-currency
Multi-company
SAP ECC System – Environment
Server SAP – Development
Programs ABAP 4 / Mod. Sapscript
Access sequence / Number Range
Special Tables
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Customizing
Customizing
Datas Table
Datas table
Mandant XXX
Mandant YYY
SAP ECC System – Transports Customizing
Server SAP – Develpment
Programs ABAP 4 / Mod. Sapscript
Access sequences
Special Tables
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Customizing
Customizing
Datas tables
Datas tables
Mandant XXX
Mandant YYY
SAP ECC System – Transports
Server SAP – Production
Server SAP – Development
Programs ABAP 4 / Mod. Sapscript
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Workbench
Programs ABAP 4 / Mod. Sapscript
Access sequence / Number Range
Access sequence / Number Range
Special Tables
Special Tables
Customizing
Customizing
Datas table
Datas Table
Datas table
Mandant
YYY
Mandant
XXX
Mandant
YYY
Customizing
Customizing
Datas Table
Mandant
XXX
Customizing
SAP ECC System – Environment
DB Server
(Oracle)
Application Server
(SAP ECC 6.0)
Presentation
server
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PC
PC
PC
PC
PC
Material Management components:
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Purchasing (MM-PUR)
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External Service Management (MM-SRV)
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Inventory Management (MM-IV)
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Consumption based planning (MM-CBP)
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Logistic Invoice Verification (MM-IV)
Purchasing & Material Management Integration
MM
FI
TR
PP
SD
FI
PS
CO
• Stocks
• On-order stock
• Batch management
• MRP
•...
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• Budget Status
• Controlling
• Payments
• ...
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Organizational structure
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Organizational structure
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Organizational structure
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Organizational structure
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SAP objects in procurement
MM
Purchasing
Richiesta
document
Richiesta
Master
Data
Source
of supply
Richiesta
Richiesta
Inventory
Vendor
Material
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Invoice
Richiesta
verification
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Procurement Process
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Purchasing flow details
Dettaglio
Function
Activity
Procura
Sourcing
Purchase Office
Procurement
Office manager
Requistionner
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Vendor qualification
Contract management
Purchasing price maintenance
Convert PR into PO
• Creation of purchase requisition
• Detrmine source of supply (when possible)
• Document release (if required)
• Check of received goods/services
• Good receipt posting in SAP
Ricezione
GOODS RECEIVER
Pagamento
Account payable
(1)
• Invoice verification (PO – GR – Invoice)
• Payments
Team dedicato SCVT (Supply Chain Verification Team) presso VOCH
Procurement process
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Purchase
Order
Goods
Receipt
Invoice
Receipt
ME21N
MIGO
MIRO
Purchase Order
Header
Vendor
Purch. Org.
Purch. group
Company
Date
PO Price
Item Overview
Purchase
Order
45......01
Materials
Quantities
Delivery Date
Price/UofM
Currency
Plant
Line Item
PO History
Line Price
Delivery Schedule
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Tolerances
Storage
Other purchase documents
Contract
Req. Quotation
Req. Quotation
Purch. Order
Purch. Order
Purchase
Requisition
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Purch. Order
Procurement process
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Purchase
Order
Goods
Receipt
Invoice
Receipt
ME21N
MIGO
MIRO
Goods Receipt
Material
Document
Delivery
Document
Delivery
Document
Purch. Order
Purch. Order
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Goods
Receipt
Accounting
Document
Procurement process
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Purchase
Order
Goods
Receipt
Invoice
Receipt
ME21N
MIGO
MIRO
Invoice Verification
Invoice
Invoice
Material
Document
Material
Document
Purch. Order
Purch. Order
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Invoice
Document
Invoice
Verification
Accounting
Document
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Vendor Master Data
• Name
• Address
Company Code
data
• Account data
•Payment data
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General Data
Purchase Org.
Data
• Currency
• Incoterms
• Purchsing data
Material Master Data
Basic data
Purchasing
• Purchasing Text
• Purch. group
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• Material Code
• Description
• UM
• Weight
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• Stockage condition
Warehouse
Plant data
• MRP profile
• Planning strategy
Accounting
data
• Valuation price
• Profit Center
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Purchasing Flow
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Stock Material Vs Consumables
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Stock Material Vs Consumables
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Procurement process
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Purchase
Requisition
Purchase
Order
Goods
Receipt
Invoice
Receipt
ME51N
ME21N
MIGO
MIRO
Stock Material Vs Consumables
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Procurement process
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Request for
Quotation
Purchase
Order
Goods
Receipt
Invoice
Receipt
ME41N
ME21N
MIGO
MIRO
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Agenda
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Price condition
01.01.2014
Price A
01.06.2014
01.01.2015
Price B
Price C
Agreement
Inforecord
Quotation
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Purch. Order
Purch. Order
Price
Manual Price
Price Schema Determination
Vendor
Schema Group
Price Schema
Purch. Org.
Schema Group
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Conditions
Calculation Schema
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Access Sequence logic
Conditions
Master Data
Condition Value
Access Sequence
Tables
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Source determination
Quota
Arrangement
Source List
Source of Supply
Agreement
Inforecord
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Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Subcontracting
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Subcontracting
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Vendor Consignment
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Vendor Consignment
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Stock Transfer
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Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
MRP
Reorder
Point
Forecast
planning
Indipendent
Requirement
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MRP
procedure
BOM explosion
Finished Prduct
Component
Semi-Finished product
Component
Purchase
Document
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Component
Reorder Point
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Lot size calculation
Lot Sizing
Exact Lot
Daily Lot
Fix Lot
Weekly Lot
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Dynamic
Lot Size
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Goods Receipt with reference
Delivery
Document
Material
Document
Delivery
Document
Goods
Receipt
Purch. Order
Purch. Order
Production
Order
Production
Order
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Accounting
Document
Good receipt stock
Plant X
Stock
Blocked
Good
Receipt
Stock
Quality Inspection
Stock
Unrestricted-use
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Goods Receipt without reference
Initial Entry
561
Goods
Receipt
Samples
501
Free-ofcharge
511
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Tranfer postings
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Plant Y
Plant X
Stock
Blocked
Stock
Blocked
Stock
Quality Inspection
Stock
Quality Inspection
Stock
Unrestricted-use
Stock
Unrestricted-use
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Invoice Verification
Invoice
Invoice
Material
Document
Material
Document
Purch. Order
Purch. Order
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Invoice
Document
Invoice
Verification
Accounting
Document
Agenda
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Introduction to SAP
Organizational structure
Procurement process overview
Master data in procurement
Purchase document flow
Condition in purchasing
Special procurement and Intercompany
MRP
Inventory management
Invoice verification
Automatic posting – T030 table
Automatic account determination
Good
receipt
Good
receipt
Good
issue
Good
issue
Price change
G/L Account
determination
Price change
Transfer
posting
Transfer
posting
Incoming
Invoice
Incoming
Invoice
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Accounting
Document
Automatic account determination
Business Transaction
Material Type
Material
Code
Ref. Category
Valuation
Class
Valuation
Area
Valuation
grouping code
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G/L Account