SESSION 10.2
Observer Database Systems
Debriefing System
Seventh Tuna Data Workshop (TDW-7)
15-19 April 2013
SPC, Noumea, New Caledonia
Presentation Outline
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Brief Background
Current Debriefers
Debriefing System
Components
System Integration
Future developments
Brief Background
• First line of defence to ensure that we have a high quality
observer data.
• Only PIRFO certified debriefers trained to minimum regional
certification standards can carry out debriefing.
• Debriefing should be carried out straight after the observer
disembark the vessel – “Get it while it’s hot”
• Data issues should be rectified during the debriefing process
• Immediately report any MSC incidents identified during the
trip to MCS personnel with the department.
• Prepare the data with the Evaluation and submit it to SPC-OFP
Current Debriefers
What Debriefing System?
• A system to facilitate the work of debriefer coordinators with
regard to observer debriefing
• Developed base on TUFMAN framework
• Used for processing the data collected on EVALUATION form
(ALL in-country debriefing data sent back to SPC)
To SPC-OFP
To Observer
Debriefing System Cont....
• Help to improve and measure the quality of data stored in
TUBS
• Help to identify areas of weakness in the debriefing process
and its output (i.e. provide target training)
• It has common requirements from regional & national
observer debriefing coordination
Debriefing System
Components
1. Debriefing Management
- Pre-debriefing planning & scheduling
- Processing of debriefing EVALUATION forms
2. Staff Information
- Personal details, qualifications and work experiences
3. Training and Assessment
- Details of trainings and assessments completed by observer
and debriefer
4. Vessel Information
- Vessel details, history, observer trips, licenses issued & photo
5. Reporting
- Standard reports and Ad hoc reports
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Debriefing summary report
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Debriefing result (scores) for the observer trip data
(EVALUATION form)
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Number of debriefs completed by debriefer
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List of trip debriefed by fleet/program
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Frequency of problems encountered by fleet/program
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List of observers with many problems in a given period
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Indication of debriefing coverage level for fleet/program
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Annual debriefing performance reporting
System Integration
• Since the debriefing process is part of the overall Observer
Program Management (OPM), FFA has re-developed the
system using web-based technology and incorporate it as a
module of OPM system which can be access online through
their IMS portal or offline via national IMS portal / Intranet
• SPC-OFP will continue to processing the debriefing Evaluation
data received with the actual observer data especially for
national programmes who do not have access to OPM.
• Consolidate OPM data in a centrailised location so that SPCOFP, FFA and member countries can access.
OPM - Debriefing Module
OPM - Debriefing Evaluation Form
OPM - Debriefing Score
• Debriefing score was based on the standard score-sheet for
each gear type i.e. PS, LL & PL
Future development
• FFA will continue to deploy this system as part of OPM
- Access through FFA IMS portal or National portal / Intranet
• Deployment to non-FFA member countries
- SPC-OFP would deploy this system to other non- FFA
member countries.