Waitakere College Foundation Exhibition & Sale of Contemporary Art
Friday 16 June & Saturday 17 June 2017
Thank you for registering for this annual fundraising event.
You are making a great contribution toward promoting Art in West Auckland and supporting our community in providing
opportunities for our kids to succeed in education by reducing barriers.
We want to get YOU the highest price possible for your work,
and great public exposure
Artists Please Note:

Last year (2016) the exhibition ran for one day only (Saturday),
with the silent auction open to public bidders from 10am – 2pm.

This year (2017) the exhibition will run for two days. We are expanding the format to include a ticketed Opening Night
function on Friday 16 June, for invited guests and Alumni. Those who pay for a ticket to attend the opening night function
will have a first opportunity to buy works at a set price - during that function only - to give them certainty of ownership
without having to bid. The work will then be marked as SOLD, but remain on display in the exhibition on Saturday.

For example: you the artist may set a $150 reserve on your artwork.
This means if sold for $150 at 30% commission, the Foundation would keep $ 45 and you would receive $105.

If the work sells for more, both you and the Foundation will receive more
e.g. if sold for $ 250 the Foundation keeps $ 75 (30% of $ 250) and the Foundation will pay you $ 175 from the
sale price they have collected.

For the Opening night function on Friday, the Foundation will set a ‘buy now’ price that will be above the price
that you have set as your reserve, e.g. may be $ 300 on Friday night in this example.
So if sold, at 30% commission the Foundation would keep $ 90 and you would receive $ 210 from the $ 300
However, if your work did not sell on Friday, then on Saturday at the public auction the starting price for bids
will be back to ‘the reserve’ which you the artist has already set – in this example, $150.
So by the conclusion of bidding on the Saturday the work may sell for any price at or above the $150 reserve.
Event Information for Exhibiting Artists
Please complete the third page of this form and return email it by Wednesday 31 May. Entry of artworks into this event is FREE,
on the condition that you donate at least 30 percent of the sale price of each work to the Waitakere College Foundation.
You are welcome to elect to donate more than 30% of the sale price of a particular work.
Payment for sold work will be made to you within 14 days of the exhibition, by internet banking, so please advise your bank
account details on the registration form.
A. Artworks
To assist us in running a smooth exhibition, please ensure all artworks include screw eyes and wires/nylon cord for hanging.
Please also make sure all pieces are well protected/covered to avoid any damage that may occur during handling and
transportation. Note that we are unable to include any artwork that has wet paint/ ink.
Works on paper can be exhibited unframed hung by bulldog clips to allow the purchaser to organise framing of their choice and to
reduce the outlay for artists.
Please note: In conjunction with the exhibition curator, the committee reserves the right to make the final decision
regarding the selection and displaying of artwork submitted.
All works are to be delivered to the school reception between 9am and 2pm on Tuesday 13 June;
And unsold works collected from the school 3.30pm – 5pm Saturday 17 June.
It is the artist’s responsibility to arrange delivery and collection of artwork to and from the exhibition at the required times
(including couriers if needed).
Address:
Waitakere College Front Office
42 Rathgar Rd, Henderson, Auckland 0610
ATTN: Business Manager and Trustee Kath Kemp
Ph: 09 836 7893 or 021 355 083
We will have security on site during the exhibition and we will do our best to handle and store all artwork with great care.
However, the school cannot take responsibility for any loss/ damage to your artwork while it is at the school. We advise all artists
to have insurance cover in place for their artworks.
B. Biography
We will need a short statement (NB. Between 50 and 100 words) of your background and / or each piece exhibited.
Details might include: place of study, brief history, current focus, artwork notes, name of gallery (if required). Please post or email
this statement with the completed attached form by Wednesday 31 May.
C. Photographs and Publicity
Please email us hi-res images of your artwork when you register. The images must be of a work you are submitting for the
exhibition. We will be promoting via social media, radio, geographic signage, and also in local newspapers and newsletters.
I will be your contact person and look forward to working with you. Please feel free to email or call me if you have any queries.
Kind regards, Kath Kemp, Trustee Waitakere College Foundation
Tel: (09) 836 7893 or 021 355 083 Email: [email protected]
D: Summary of Key dates:
Wed 31 May
Final day to submit registration forms, Biographies and any relevant photographs of artwork
Tues 13 June
Drop off artwork to Waitakere College between 9am and 2pm
Fri 16 & Sat 17 June
2 day Exhibition
Sat 17 June
Pick up artwork between 3:30pm and 5pm
REGISTRATION FORM
Please complete this page and return by
Wednesday 31 May 2017.
NAME
ARTIST NAME (IF DIFFERENT)
ADDRESS
TELEPHONE (HOME + BUSINESS)
EMAIL
MOBILE
BANK ACCOUNT DETAILS (Name of account & account number)
A. Artworks
If you know the details of the artworks you will be submitting, please fill in the section below. Otherwise please just indicate how
many works you intend to submit and send in the form. We will contact you to confirm that you are registered. Full and final
artwork details are needed by Wednesday 31 May. Thank you.
NB: Please indicate if any of your works are prints or limited editions and if so, how many more are available in the series (ie
how many orders can be taken).
TITLE OF WORK
MEDIUM
(e.g. Oil, Acrylic etc.)
SIZE
OF WORK
RESERVE
PRICE
(Your Reserve price)
1
2
3
4
Return this form to: Business Manager, Waitakere College front office,
42 Rathgar Rd, Henderson, (P O Box 21144, Henderson), Auckland or email to [email protected]
PERCENTAGE
OF SALE
PRICE YOU
WILL DONATE
(30% or more)