THE 15th BIDDULPH ASC OPEN MEET
3WM160708
This is a Level 3 Licensed Meet
Ideal to get entry times for County & Regional Competitions
Date
Venue
Events
Ages
Cost
Sessions:
Awards
Top Club
Closing Date
Club Entries
Other Information
Officials
Parking
Registration
Withdrawals
Acceptances
Friday 1st Saturday 2nd & Sunday 3rd July 2016
Biddulph Valley Leisure Centre, Thames Drive, Biddulph, Staffordshire, ST8 7HL
6 Lane with anti-wave lane ropes. Electronic Timing with LCD display.
 9yrs 50m/200m all strokes & 100 IM
 10yrs & over 50/100/200 all strokes + 400/800/1500 Freestyle
+100/200/400 IM
As at 3rd July 2016. Age groups 9, 10, 11, 12, 13, 14, 15+
£5.00 per event by electronic Entry, £5.50 per event by paper entry.
800m/1500m Freestyle £9.00 Electronic, £9.50 Paper
1. Session 1 – Warm Up 6.45pm - Friday 1st
2. Session 2 – Warm Up 8.00 am. Saturday 2nd
3. Session 3 – Warm Up 1.00 pm - Saturday 2nd TBC
4. Session 4 – Warm Up 8.00 am - Sunday 3rd
5. Session 5 – Warm Up 1.00 pm - Sunday 3rd TBC
Awards will be made to swimmers placed in the first 3 in each event, excluding
those who have been disqualified. A Top Boy and Top Girl Trophy will be presented
on poolside. In the event of a tie, the award will be determined by BAGCATs points
Points for placings 1-6 will count towards awarding a Top Visiting Club Trophy
Entries must be received by midnight on 1st June 2016. No late entries will be
accepted.
Consolidated entries only should be made by Clubs please, and ALL entries must
show the swimmer’s ASA REGISTRATION number.
Swimmers are responsible for reporting to the start on time.
Visiting clubs - please help provide licensed officials to help with the smooth
running of the meet, especially Friday evening. All officials will receive food,
refreshments and expenses if required. Please contact Jon McAteer on 07487
861885 or email [email protected] if you can help
Free
The Meet will run without cards, and swimmers will need to contact the organizer on
07487 861885 if they DO NOT intend to swim, further information will be sent with
acceptance details.
Entries will be considered on a maximum number, per age, per event basis, with a
maximum session time to be considered.
Over the top starts will be used where appropriate.
*THANK YOU FOR YOUR SUPPORT*
BIDDULPH ASC OPEN MEET 2016
Friday 1st Saturday 2nd & Sunday 3rd July 2016
License No. 3WM160708
SUMMARY ENTRY FORM
CLUB .................................................................................................................
Number of Boys Entries,
electronic
Number of Boys Entries,
paper
Number of Girls Entries,
electronic
Number of Girls Entries,
paper
Number of 800m & 1500m
entries, electronic
Number of 800m & 1500m
entries, paper
Number of Weekend
Coaches’ Passes
Number of Day Coaches’
Passes, state day please
@ £5.00
£
@ £5.50
£
@ £5.00
£
@ £5.50
£
@ £9.00
£
@ £9.50
£
@ £12.00
£
@ £6.00
£
TOTAL
£
Full Name:
Address:
Post Code
Telephone:
Email
Signature
This meet will operate without cards. The summary entry form should be sent to:
Competition Secretary, 10 Cotswold Crescent, Milton, Stoke on Trent, ST2 7EJ
Cheques made payable to: Biddulph ASC.
Email electronic entry to: [email protected]
Closing Date: Wednesday 1st June 2016
Biddulph ASC Licensed Open Meet 2016 - Level 3
(Meet license 3WM160708)
(under ASA Law & Technical rules)
Friday 1st Saturday 2nd & Sunday 3rd July 2016
Individual Entry Form
Full Name:
Address:
Telephone:
Email
Club:
Date Of Birth:
ASA Reg No.
Gender:
Event
Male/Female
Submitted Time
Event
Girls 10 & Over 800
FFree
Free
9
& Over
50 Free
Boys 10 & Over 1500
Free
10
& Over 100 Breast
10 & Over 100 Free
9 & Over 200 Breast
9 & Over 200 Free
9 & Over 50 Fly
10 & Over 400 Free
9 & Over 50 Back
10 & Over 100 Fly
9 & Over 200 Fly
10 & Over 100 Back
9 & Over 100 IM
9 & Over 200 Back
10 & Over 200 IM
9 & Over 50 Breast
10 & Over 400 IM
Entries
Number of Events entered:
Total Paid (£5.00 per event) Electronic:
Total Paid (£5.50 per event) Paper Entry:
800m & 1500m Total Paid (£9.00 per event)
Electronic(£9.50 per event) Paper Entry:
Entries To:
Competition Secretary, 10 Cotswold Crescent, Milton, Stoke on Trent, ST2 7EJ
Cheques made payable to:
Email electronic entry to:
Closing Date:
Biddulph ASC.
[email protected]
Wednesday 1st June 2016
Submitted Time
Biddulph ASC Licensed Open Meet 2016 - Level 3
Friday 1st Saturday 2nd & Sunday 3rd July 2016
Coaches Passes.
Coaches passes must be worn and in view at all times and may be interchanged
between coaches but the named persons must be on the ASA coaches and
helpers database (child protection).
Please detach and send with entries
- - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ---------
Club Name……………………………………………………………..
The persons named below will be the only persons representing the above club
as a coach/helper and I confirm that their name is on the ASA coaches and
helpers database (child protection).
…………………………………………………..
…………………………………………………..
………………………………………………….
…………………………………………………..
………………………………………………….
Signed by: ……………………………………………Print
Name………………………………………….
Position in the above club …………………………………………….
THE 15th BIDDULPH ASC OPEN MEET
Friday 1st Saturday 2nd & Sunday 3rd July 2016
Qualifying Times
Swimmers must not be faster than the following times:
BOYS CUT OFF TIMES
STROKE
DISTANCE
9 YRS
10 YRS
11 YRS
12 YRS
13 YRS
14 YRS
15+
YRS
Freestyle
50m
100m
200m
400m
1500m
50m
100m
200m
50m
100m
200m
50m
100m
200m
100m
200m
400m
0:32.10
N/A
2:19.25
N/A
N/A
0:38.45
N/A
2:56.95
0:34.98
N/A
2:36.95
0:36.19
N/A
2:32.56
1.22.40
2:36.95
N/A
0:30.86
1.01.47
2:16.48
4:45.67
19.12.11
0:36.47
1.19.01
2:53.48
0:32.85
1.08.11
2:34.76
0:34.87
1.08.70
2:30.45
1.22.40
2:33.59
5:25.93
0:29.50
1:01.47
2:13.48
4:40.33
19.12.11
0:34.86
1:19.01
2:50.39
0:30.58
1:08.11
2:32.08
0:33.65
1:08.70
2:28.06
1.18.20
2:31.95
5:19.24
0:27.56
0:59.46
2:10.00
4:34.71
19.12.11
0:32.18
1:17.41
2:45.53
0:28.96
1:06.44
2:27.40
0:31.69
1:06.18
2:26.02
1.13.90
2:28.13
5:13.30
0:26.98
0:57.18
2:04.27
4:23.78
18.12.24
0:30.56
1:13.20
2:38.80
0:26.27
1:03.26
2:21.07
0:29.65
1:03.86
2:18.89
1.09.80
2:21.46
5:01.28
0:25.29
0:54.95
1:58.63
4:14.31
17.34.43
0:29.94
1:10.22
2:32.38
0:25.83
0:59.08
2:13.19
0:28.45
1:01.55
2:13.36
1.06.50
2:15.90
4:51.45
0:23.57
0:52.53
1:55.20
4:09.46
17.00.79
0:28.72
1:06.40
2:24.45
0:24.93
0:57.50
2:08.89
0:27.78
0:59.00
2:10.25
1.04.50
2:12.10
4:45.05
Breaststroke
Butterfly
Backstroke
IM
GIRLS CUT OFF TIMES
STROKE
DISTANCE
9 YRS
10 YRS
11 YRS
12 YRS
Freestyle
50m
100m
200m
400m
800m
50m
100m
200m
50m
100m
200m
50m
100m
200m
100m
200m
400m
0:33.96
N/A
2:17.45
N/A
N/A
0:40.25
N/A
2:58.36
0:34.29
N/A
2:40.86
0:36.95
N/A
2:33.85
1.20.80
2:36.98
N/A
0:32.59
1.02.01
2:15.86
4:47.33
10.02.03
0:39.52
1.09.34
2:55.29
0:33.98
1.09.65
2:37.62
0:35.29
1.10.29
2:31.59
1.20.80
2:35.28
5:26.95
0:31.65
1:02.01
2:13.11
4:42.67
10.02.03
0:38.28
1:19.34
2:51.98
0:32.67
1:09.65
2:35.18
0:34.69
1:10.29
2:28.83
1.18.00
2:32.48
5:23.18
0:30.04
1:01.55
2:12.25
4:39.47
10.02.03
0:37.24
1:18.50
2:48.14
0:31.68
1:07.19
2:30.53
0:33.86
1:08.80
2:25.54
1.14.30
2:30.49
5:18.15
Breaststroke
Butterfly
Backstroke
IM
13 YRS
0:29.10
1:00.92
2:11.36
4:37.79
9.41.25
0:36.94
1:17.43
2:46.37
0:30.46
1:05.71
2:27.39
0:32.95
1:06.87
2:23.67
1.12.70
2:27.50
5:14.19
14 YRS
0:28.08
0:59.72
2:08.91
4:32.29
9.29.14
0:35.93
1:16.42
2:44.94
0:29.13
1:04.37
2:24.47
0:31.59
1:05.33
2:20.44
1.11.80
2:24.60
5:09.76
15+
YRS
0:26.51
0:58.88
2:06.95
4:28.46
9.21.12
0:34.91
1:14.37
2:42.20
0:28.58
1:03.74
2:22.85
0:30.26
1:04.23
2:18.67
1.10.80
2:20.54
5:02.18
THE 15th BIDDULPH ASC OPEN MEET
Friday 1st Saturday 2nd & Sunday 3rd July 2016
Programme of Events – 1/2/3 July 2016
Session 1 Friday 1st July – 6.45pm Warm for 7.15pm Start
EVENT
101
102
DISTANCE
800m
1500m
STROKE
Freestyle
Freestyle
GENDER
Girls
Boys
AGE
10+
10+
ROUND
HDW
HDW
Session 2 Saturday 2nd July – 8.00am Warm Up for 9.00am Start (TBC)
EVENT
201
202
203
204
205
206
207
208
DISTANCE
400m
200m
100m
200m
100m
100m
50m
50m
STROKE
Individual Medley
Individual Medley
Butterfly
Backstroke
Individual Medley
Freestyle
Butterfly
Backstroke
GENDER
Girls
Boys
Girls
Boys
Girls
Boys
Girls
Boys
AGE
10+
10+
10+
9+
9+
10+
9+
9+
ROUND
HDW
HDW
HDW
HDW
HDW
HDW
HDW
HDW
Session 3 Saturday 2nd July – 1.00pm Warm Up for 2.00pm Start (TBC)
EVENT
301
302
303
304
305
306
307
308
DISTANCE
400m
200m
200m
100m
200m
50m
50m
100m
STROKE
Freestyle
Freestyle
Breaststroke
Backstroke
Butterfly
Freestyle
Breaststroke
Breaststroke
GENDER
Boys
Girls
Boys
Girls
Boys
Girls
Boys
Girls
AGE
10+
9+
9+
10+
9+
9+
9+
10+
ROUND
HDW
HDW
HDW
HDW
HDW
HDW
HDW
HDW
Session 4 Sunday 3rd July – 8.00am Warm Up for 9.00am Start (TBC)
EVENT
401
402
403
404
405
406
407
408
DISTANCE
400m
200m
100m
200m
100m
100m
50m
50m
STROKE
Individual Medley
Individual Medley
Butterfly
Backstroke
Individual Medley
Freestyle
Butterfly
Backstroke
GENDER
Boys
Girls
Boys
Girls
Boys
Girls
Boys
Girls
AGE
10+
10+
10+
9+
9+
10+
9+
9+
ROUND
HDW
HDW
HDW
HDW
HDW
HDW
HDW
HDW
Session 5 Sunday 3rd July – 1.00pm Warm Up for 2.00pm Start (TBC)
EVENT
501
502
503
504
505
506
507
508
DISTANCE
400m
200m
200m
100m
200m
50m
50m
100m
STROKE
Freestyle
Freestyle
Breaststroke
Backstroke
Butterfly
Freestyle
Breaststroke
Breaststroke
GENDER
Girls
Boys
Girls
Boys
Girls
Boys
Girls
Boys
AGE
10+
9+
9+
10+
9+
9+
9+
10+
ROUND
HDW
HDW
HDW
HDW
HDW
HDW
HDW
HDW
THE 15th BIDDULPH ASC OPEN MEET
Friday 1st Saturday 2nd & Sunday 3rd July 2016 - 3WM160708
Promoters Conditions
1) Introduction
a) The competition will be held under the Laws and Technical Rules of the ASA. The Meet is a Level
3 Short Course (25m) licensed meet. Licence no. 3WMXXXXX
b) It will be held at Biddulph Valley Leisure Centre on Friday 1st Saturday 2nd and Sunday 3rd July
2016.
c) Proposed session timing and warm up times are shown in the Meet Information, these will be
confirmed once entries have closed.
2) Eligibility & Acceptances
a) Entries will be considered on a maximum number, per age, per event basis, with a maximum
session time to be considered. The promoter reserves the right to restrict entries in the interests of
safety, time constraints, and to ensure the smooth running of the competition. Where this rule is
invoked swimmers from Staffordshire Moorlands shall take precedence.
b) The Meet shall be open to all eligible swimmers who are members of Clubs affiliated to the ASA
WASA or SASA. Entries may also be considered by invitation to foreign competitors.
c) The swimmers age for competition shall be that as at 3rd July 2016.
d) Entrants must have entry times equal to or no faster than the published upper entry time for each
event entered, that time to have been achieved in a licensed competition since 3rd July 2015.
e) Improved times following accepted entry will not be accepted
3) Events
a) All events will be held on a Heat Declared Winner (HDW) basis. Heats will be arranged by
submitted entry times
i) 9 years and over
50m All strokes
200m All strokes
100m Ind. Medley
ii) 10 years and over
50m All Strokes:
100m All strokes + Ind Medley
200m All strokes + Ind. Medley
400m Freestyle + Ind. Medley
Girls 800m Freestyle
Boys 1500m Freestyle
4) Entries
a) Entry fees shall be £5.00 per event (£9.00 for 800m and 1500m) if entered electronically via
Sportsystems, or £5.50 per event (£9.50 for 800m and 1500m) if only entered by paper entry.
i) In addition to the electronic entries, a hard (i.e. paper) copy of an entry form must be submitted
by post for each swimmers entry.
b) Paper entries must be made on the Meet Entry Form. There is a separate entry form for male and
female competitors.
c) Electronic entries will be not accepted until the hard copy of the entry form(s) and entry fee have
been received by the Biddulph Competition Secretary.
d) Entry times must be:
i) 25m times, or
ii) 50m times converted to 25m times.
e) All converted times must use the ASA Equivalent Performance Tables (use of the ASA Tables
section on http://www.pullbuoy.co.uk/times/ is permissible).
f) Where times are converted the second decimal place can be disregarded and entry times should
be shown to one decimal place.
g) Entries may be audited against the rankings published by the ASA and any club may be
challenged to demonstrate the authenticity of the information provided. Refunds will not be given
for incorrect entries which will not be accepted.
h) The Promoter reserves the right to restrict entries in the interests of safety, time constraints and to
ensure the smooth running of the competition. Events chosen for restriction will be at the
discretion of the Promoter.
i) Closing date for entries is: Wednesday 1st June 2016.(Please ensure that entries are posted in
sufficient time for delivery. We cannot be responsible for delays in the postal service.)
j) Submission of entries
i) POST: Competition Secretary, 10 Cotswold Crescent, Milton, Stoke on Trent, ST2 7EJ
ii) EMAIL: [email protected]
(1) Electronic entry via Sportsystems Entry Manager V2.
(2) Entry files will be available on Biddulph website (http://www.biddulphasc.co.uk/)
(3) On completion the file should emailed back to [email protected].
(4) Hard copies MUST then be sent by post to the above address accompanied by full entry
fee and A4 SAE for the return of entries and relevant information including postage please.
(5) Entries should be made on the supplied Sportsystems electronic entry files. Clubs that
send paper entries will incur an administrative charge of 50p per entrant. If you need
assistance with electronic entry please get in touch and we will provide support where
possible.
k) Poolside entries will be not be accepted.
l) Accepted entries will be posted on the BASC website
m) It is requested that all Clubs who enter more than 7 swimmers provide at least one licensed official
per session. Additionally, each licensed official will have one swimmer’s events ‘protected’ per
session that they officiate (i.e. in the event that the meet is oversubscribed, that swimmer will not
be rejected from the meet - the official must make the club aware of their willingness to officiate
and the ASA number of the swimmer at the time of entry (Contact: [email protected] )).
1) Awards
a) The Top Boy and Top Girl trophies
i) Top Boy and Top Girl Awards will be awarded on poolside. A Top Club trophy will be presented
to the visiting club gaining the most points. Points will be awarded as follows in each age
group: 1st = 8 points, 2nd = 7 points, 3rd = 6 points, etc. All trophies are perpetual and must be
signed for. In the event of tie, the award will be determined by BAGCATs points
b) Medals
i) Medals will be awarded to the top 3 in each of the following age groups:
9years, 10years, 11years, 12years, 13years, 14years, 15years/over
2) Withdrawals
a) A withdrawal system will be in operation. Competitors or their representatives must inform the
organisers of their intention to withdraw at least one hour before the advertised start of the session
if they do not intend to swim.
b) Notification may be by: telephone message or text message to Jon McAteer on 07487 861885
(Withdrawal messages must state NAME, CLUB, EVENT(s) and COMPETITOR NUMBER), or by
completing a withdrawal form at the pool.
c) Swimmers who fail to withdraw in the prescribed manner shall be removed from that day’s
remaining events in which they have been entered.
3) Coaches/Team Managers
a) Poolside passes will cost £12.00 for the weekend of £6.00 per day for bona-fide Coaches and
Team Managers. This will include a Programme and Heat Start Lists.
b) Poolside passes/wristband must be worn at all times or you will asked to leave the pool deck.
4) Promoters Rights
a) The promoters reserve the right to refuse admission to any competitor or spectator.
b) The order of events may be changed at the discretion of the promoters. However this will only be
done if absolutely necessary and entrants will be notified at the earliest opportunity
c) Anything not covered in the above - or not printed in other meet information will be at the discretion
of the promoters.
Safety and Security Guidelines for Swimmers, Spectators, Officials and
Coaches
Starts
Only swimmers who are competent to the standard of the ASA competitive start
award are permitted to start from the blocks or poolside. All other swimmers
should start in the water.
Access
All persons attending the Meet are required to familiarise themselves with the
safety rules in force at the pool. In particular, the location of all emergency exits
should be noted and these must be kept clear at all times.
Property
Competitors are advised not to leave their belongings unattended and to ensure
that all valuables are placed in a locked locker. Neither Biddulph ASC nor the
Leisure Centre Management can accept responsibility for any property that may
be lost.
Wet swimmers are not allowed in spectator areas. Competitors must cover up
Swimmers
and wear shoes before leaving the pool area.
In accordance with the recommendations of the ASA Child Protection Policy,
Video
Recording/Photography any person wishing to use any video, zoom or close range photography
(including camera phones) should first register their details on the form provided
at the spectator entrance. An identification label will be issued which must be
worn at all times.
Data Protection
Entries will be managed using meet software and by entering the meet all
swimmers give consent, as required by the Data Protection Act, to the holding
and distribution of personal information, required to enable the running of the
meet.
OFFICIALS - WE WOULD APPRECIATE YOUR HELP
We need many officials to run a successful open meet.
It is requested that all Clubs who enter more than 7 swimmers provide at least one licensed official per
session. Additionally, each licensed official will have one swimmer’s events ‘protected’ per session that
they officiate (i.e. in the event that the meet is oversubscribed, that swimmer will not be rejected from the
meet - the official must make the club aware of their willingness to officiate and the ASA number of the
swimmer at the time of entry
If you are qualified and are willing to officiate at our open meet, could you please fill the form below and
return it with your club entries. We will contact you nearer the date confirming when we require your help.
Any help you give is very much appreciated. Lunch and expenses will be provided (£0.45/mile capped at
£45 per day) for anyone willing to help.
Name
Address
Contact No/Email
J1, J2, J2S,
Referee
Sessions
available
Please complete this form with the hard copy of club entries or alternatively contact Jon McAteer; Mob:
07487 861885, Email: [email protected]