Abbotsford Minor Hockey Association
Box 114, Abbotsford, BC V2S 4N8
Phone: 604-852-8295 Fax: 1-866-418-2494 Email: [email protected]
TOURNAMENT CHECKLIST
Committee
 Committee MUST include 2 parents from each team
a) Chairperson
b) Scheduling, Game and Volunteer
c) Program
d) Sponsorship
e) Treasurer
f) Raffle Table, prizes, and 50/50
Sanctioning
 Ensure with Tournament Director or Co-ordinator that tournament is sanctioned with BC
Hockey and PCAHA
 Tournaments shall be categorized as follows:
a) Branch – all teams from within BC Hockey
b) Inter Branch – teams from BC Hockey plus other Branches of Hockey Canada
c) International – includes teams outside of Canada
 Sanctioning fees shall be:
a) Branch - $100.00
b) Inter Branch - $100.00
c) International - $150.00 plus $10.00 for each team outside BC and $50.00 for each team
outside Canada
Teams
 $100.00 Damage deposit from each team – cheques will be destroyed upon completion of
tournament if no damages occur.
 Maximum number of teams for tournament:
o Atom rep – 24 teams
o Peewee Ice Breaker – 36 teams
o Bantam Tier 1 – 20 teams
o Bantam Western Classic – 18 teams
o Midget Memorial – 24 teams
o Tyke/Novice – 40 teams
o Atom C – 16 teams
o Peewee C – 16 teams
o Bantam C – 16 teams
o Midget C – 16 teams
Abbotsford Minor Hockey Association
Box 114, Abbotsford, BC V2S 4N8
Phone: 604-852-8295 Fax: 1-866-418-2494 Email: [email protected]
Tournament Director Requirements for each tournament:
o In order for you to get your tournament listed on the PCAHA website and get game
numbers, the following information is required:
a) Tournament Chairperson, name, address, telephone and email address
b) Total number of games, number of games guaranteed per team
c) Copy of tournament application
d) Copy of tournament rules and regulations – c and d may follow at a later date
e) Copy of final schedule when ready
 Tournament Chairperson must supply Tournament Director with name and number of
treasurer. The treasurer must also oversee financial statement and completion sent to the
AMHA treasurer, along with 50/50 documents
Tournaments on AMHA Website
 Electronic registration and payment are now available on-line, as well as current updates
 Tournament dates
Referees:
 As soon as your game schedule is done, send a copy to the Tournament Director who willl
get refs assigned. You will be given a copy of refs for each game. Minimum 10 days notice
required to assign refs.
 Referee and linesman expense allowance: (unless otherwise notified)
o Tyke/Novice…………………….$13.00/$13.00
o Atom (2 person)……………… $18.00/$18.00
o Atom (3 person)………………..$18.00/$13.00/$13.00
o Peewee (2 person)…………….$25.00/$25.00
o Peewee (3 person)…………….$25.00/$15.00/$15.00
o Bantam (2 person)……………..$32.00/$32.00
o Bantam (3 person)……………..$32.00/$24.00/$24.00
o Midget (2 person)………………$38.00/$38.00
o Midget (3 person)………………$38.00/$27.00/$27.00
o Icetimes of 2 hours and greater – additional allowance - $5.00/$5.00/$5.00 (*)
o Icetimes of 2.5 hours and greater – additional allowance - $8.00/$8.00/$8.00 (*)
o (*) – Applicable to the Peewee, Bantam, Midget and Juvenile divisions only
 REFEREES MUST BE PAIID BEFORE GAME STARTS. Have all referee payments
ready in pre-printed envelopes.
 Have a ref ‘sign in’ book
 Hang tournament rules in the referee change rooms
 MUST supply refs with drinks and snacks/food
Abbotsford Minor Hockey Association
Box 114, Abbotsford, BC V2S 4N8
Phone: 604-852-8295 Fax: 1-866-418-2494 Email: [email protected]
Program:


All Programs must include the AMHA logo on the front cover.
List of things that should be included in a program:
a) President’s letter
b) Mayor’s letter – both a and b must be on first or second page
c) List your tournament committee
d) Team rosters and pictures
e) List teams in pools or groups
f) Schedule
g) Rules and regulations
h) Scoreboard
i) Maps
j) Referee’s signals
k) Sponsors
l) Phone numbers and addresses to arenas
m) List restaurants, hotels, walk-in clinics, hospital, grocery stores
Sponsorship
 Standard sponsors of AMHA will be posted in Tournament program
 Tournament sponsors will be posted at each arena for each individual tournament
Confirm Ice:
 Ice is to be set aside for each tournament, please confirm with either Trevor Bamford, Lisa
at MSA or Laura at Center Ice to confirm all ice requirements asap.
 Center Ice will be requesting each tournament give them a $250.00 post dated cheque for
damage. Before the start of each game, each day, go through each dressing
room/washroom with the staff at CI to look for any damage.
 Also CI has requested that we be responsible for the children of the spectators for the
tournament. For example “the elevator is not the latest ride at the PNE nor is the second
floor the track to let children run their energy off”.
 And lastly CI has requested “the building offices at CI are no longer available to lend out
their photocopier, tape, scissors, stapler and any other office equipment”.
Coaches Information Package
 Visit Abbotsford Visitor Center for maps and info on Abbotsford to put in coaches’ packages
 Listing of all local restaurants etc
 Rules and regulations
 Coupons and certificates
Abbotsford Minor Hockey Association
Box 114, Abbotsford, BC V2S 4N8
Phone: 604-852-8295 Fax: 1-866-418-2494 Email: [email protected]
Raffle Table and 50/50:
 Make sure to get a ‘D’ license for $10.00, pay by credit card
 Toonie stick is a separate license
 It is required that all tournaments apply for their own Gaming licence, which must be posted
at the arena of kept in the arena binder. It is up to you to follow all gaming rules.
 Go to http://www.pssg.gov.bc.ca/gaming to register, cost is $10.00. You can pay with credit
card. You may be able to get a D license which is $10.00 depends on your prices.
 As per gaming license, keep listing of all 50/50 winners in book (attached) and on poster
board hanging at rink
Treasurer:
 Set up a budget for tournament – talk to last year’s tournament treasurer
 Two signers on each tournament account, one if the treasurer the other is tournament chair.
Letter required for opening of bank account can be provided from Tournament Director
 AMHA treasurer, Tami Watt, would like the financial report to be detailed. Please do not
lump together lots of items
Trophies and Prizes:
 All tournaments must have championships trophy for 1st place as well as player trophies
 Anything with the AMHA logo must be ordered through AMHA approved vendors. List will
be on AMHA website
 Youth friendly and non controversial logo’s
 AMHA logo not to be altered
 All in house trophies are to be updated by committee and returned to MSA for display
immediately after being updated. This might also require purchasing another trophy.
Game sheets:
 Out of town teams must supply 3 game sheets to tournament committee before tournament
starts to check rostering
 Game numbers come out from the Tournament Director. Any unused game numbers must
be returned back to the Tournament Director
 Game sheets should be pre-printed with the date, rink, level, team names and game
numbers. If you would like to pre-print all teams with labels, copy a set for each game.
 Confirm with all teams that they have sent in their current roster with all Affiliated Players
listed. A player not listed on the team roster can result in a team forfeiting a game.
 After tournament, all white and yellow copies of game sheets must be forwarded to the
Managing Director of PCAHA within 48 hours. Tournament Director will give you respective
managing director address.
Abbotsford Minor Hockey Association
Box 114, Abbotsford, BC V2S 4N8
Phone: 604-852-8295 Fax: 1-866-418-2494 Email: [email protected]
Tournament Permission Slips:
 Tournament permission slips and permission numbers must be sent in to the tournament
committee before tournament starts
 All teams must send you a Tournament Permission slip they received from their PCAHA
League Manager. If the team is not part of Pacific Coast, they must give you a Letter of
Permission from their association, these are to be kept in the rink binder.
 US teams must supply us with a USA Hockey Travel Permit.
 All Abbotsford teams must get a Tournament Permission slip for their own tournament as
well from PCAHA.
Media
 Must contact Henry Wilsenack – AMHA Media Co-ordinator. Tournament Director will
supply email and phone number.
Midget Memorial Tournament – Diane Andersen
One minute of silence for this tournament. Memorial in regards with Diane Andersen.
Bantam Tier 1 Tournament – Dallas Saunders Award
Peewee Ice Breaker Tournament – Gary Reddekopp and Peter Kaayk Inspirational Memorial
Awards:
 The Gary Reddekopp/Peter Kaayk International Memorial Award is awarded to three
Abbotsford players, one selected from each division, to honor and remember two role
modes to our community that inspired us all. These awards are presented to all three
players after the final A division game. Members from the Kaayk and Redekopp family are
invited to hand out this award. Insert for the program must be included.
Once your Tournament is over:
 Send summary of tournament to Tournament director
 Copy of financial Report goes to AMHA Treasurer, and one copy to Tournament Director.
 Send Tournament director final game scores, required for the PCAHA Tournament Report
Form.
 Send in financials and 50/50 report to AMHA treasurer