SELECTING BEST VALUE
BUYING QUALITY PRIVATE SECURITY
SERVICES
Plenary Social Dialogue Cleaning Sector
Brussels, November 29, 2014
Eduardo Cobas Urcelay
Chairman CoESS Private Security Services Social Dialogue Committee
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 1999 Best Value manual
 The need to update:
 Make reference to the new/updated EU legislation on public
procurement
 Take into account the changes that have occurred in the
European private security market
 Include additional stakeholders in the scope of the manual
 Make reference to the European Commission guide on Buying
Social
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CoESS – UNI Europa - Joint Application - Call for Proposals
VP/2013/001: WorkPlan
 The project comprised four main steps:
 Preparation and approval of the renewed manual (including the existing
tools) - finished
 Translation of the renewed manual – almost finished
 Preparation and approval of the updated dedicated website - finished
 Dissemination and promotion activities - running
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Organisation of a closing workshop
Encourage national members of CoESS and UNI Europa to disseminate,
promote and use the manual at national level
Project management
 Project Steering Committee
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4 participants
one member of the permanent staff of CoESS,
one member of the permanent staff of UNI Europa,
one national employers’ association delegate
one national trade union organisation delegate.
Project Experts Committee
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9 participants
three members-experts from CoESS
three members-experts from UNI Europa
the external consultant assigned to the project
one member of the permanent staff of CoESS
one member of the permanent staff of UNI Europa.
Project Steering Committee
 The role of the steering committee:
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Decide on the best methodology to achieve the main objectives of the project
Identify the members of the project experts committee
Appoint the external consultant
Decide on the format and content of the renewed manual
Decide on the format and content of the updated dedicated website
Decide on the format and content of the closing workshop
Decide on the concrete dissemination and promotion methodology
 Three meetings throughout the project
 Project Kick-off (9 December 2013)
 Second meeting (28 April 2014)
 Closing meeting (25 November 2014)
Project Experts Committee
 The experts committee had a special focus
 on national procurement practices
 on the evolution of the European private security market.
 The experts committee has been supported by an external
consultant for
 drafting and elaborating the renewed manual
 for the adequate integration of legal references and reference to
additional relevant EU documents such as the European Commission
guide on Buying Social into the handbook and the updated dedicated
website.
 IMPORTANT ROLE FOR THE NATIONAL MEMBERS
 input and guidance based upon the work of the Project Experts
Committee
 European social partners ensure the national perspective is fully taken
into account.
 The outcomes of the work of the experts committee transmitted to the
European Sectoral Social Dialogue Committee for the private security
services sector.
 Consultation with the competent European Commission services to ensure
that the renewed manual fully complies with the updated EU public
procurement legislative framework
 Consultation to national members and Social Dialogue Committee
throughout the process
Content of the updated manual
 Executive Summary
 Terminology & Definition
 Chapter 1 – Introduction: objectives, how to use the Manual, History and
Background
 Chapter 2 - Why Quality Matters to you, the Buyer?
 Chapter 3 - What are Good Tendering Practices for Private Security
Services?
 Chapter 4 - Public Tendering for Private Security Services - European
Legislation
 Chapter 5 - How to Define Quality Criteria for Buying Private Security
Services?
 Annexes
 What are the benefits of choosing a quality
private security company?
 Full performance of contract
 Increased security
 Better choice and level playing field.
 Full respect of legislation
 Positive image of buyers and industry
 What are the risks of choosing lowest price only?
 Compromised performance of contract
 Unfair competition
 Non Compliance with legislation
 Race to the bottom
 DOs
 Do award tenders on best quality-price ratio
 Do an audit before, during and after execution of the
contract
 Do consider the private security company as your partner
 DON’Ts
 Don’t accept abnormally low tenders
 Don’t enter unnecessary complicated or illegal conditions
 Don’t´ fix prices for the whole duration of the contract
 Don´t accept e-auctioning
 Don’t re-tender and negotiate after prices are offered
The new public procurement legislation
 What applies to us (private security)?
 The new EU criteria on:
 Exclusion
 Selection
 Awarding on the basis of best value considerations
 Quality criteria can be applied for five different aspects of
the contract:
 Private security personnel
 Contract management
 Contract operations
 Contract infrastructure
 Private security services company
Translation, dissemination and promotion
 English and 14 additional languages
 French, German, Spanish, Swedish, Italian, Polish, Danish, Slovenian, Croatian,
Bulgarian, Estonian, Finnish, Portuguese and Romanian.
 Dissemination and promotion
 Updated dedicated website
 Publication on the respective websites
 Announcements in the News Letters and press releases
 Dissemination on national level through national members
 Closing workshop: 6 NOVEMBER 2014
 Involve other sectoral organizations – Cleaning, etc.
Additional remarks
 Public – private security clients
 Involvement of the social dialogue committee members
 National realities
 New criteria – update of the manual – extended content
 Objectives fulfilled
 Lobbying instrument – transposition process
For more information:
http://www.securebestvalue.org
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Thank you!
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