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Objectives
Chapter 14: Enhancing Tables
Performance Objectives
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Change the Table Layout
Select with the Select Button
Insert and Delete Rows and
Columns
Merge and Split Cells
Change Column Width and
Row Height
Change Cell Alignment
Repeat a Header Row
CHECKPOINT 1
Change Cell Margin
Measurements
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Change Cell Direction
Change Table Alignment
Change the Table Size with the
Resize Handle
Move a Table
Convert Text to a Table
Convert a Table to Text
Sort Text in a Table
Perform Calculations in a Table
CHECKPOINT 2
Objectives
Change the Table Layout
Table Tools
Layout tab
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Objectives
Select with the Select Button
To select with the
Select button:
1. Position the
insertion point.
2. Click the Table
Tools Layout tab.
3. Click the Select
button in the Table
group.
4. Select the desired
option at the dropdown list.
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Select button
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Objectives
Insert and Delete Rows and Columns
To insert a row or
a column:
1. Position the
insertion point.
2. Click the Table Tools
Layout tab.
3. Click the desired
button in the Rows & Use these buttons to
insert rows or columns.
Columns group.
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Objectives
Insert and Delete Rows and Columns…continued
To delete rows, columns,
or the entire table:
1. Position the insertion
point.
2. Click the Table Tools
Layout tab.
3. Click the Delete
button in the Rows &
Columns group.
4. Click the desired
option at the dropdown list.
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Delete button
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Objectives
Merge and Split Cells
To merge cells:
1. Select the desired
cells.
2. Click the Table Tools
Layout tab.
3. Click the Merge
Cells button in the
Merge group.
Merge Cells
button
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Objectives
Merge and Split Cells…continued
To split cells:
1. Click in the cell.
2. Click the Table Tools
Layout tab.
3. Click the Split Cells
button in the Merge
group.
4. At the Split Cells
dialog box, change
the desired options
and click OK.
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Split Cells
button
Split Cells
dialog box
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Objectives
Change Column Width and Row Height
To change the column
width and row height with
buttons in the Cell Size
group:
1. Select the desired
row(s) or column(s).
2. Click the Table Tools
Table Column Width
measurement box
Layout tab.
3. Enter the measurement
in the Table Row Height
or Table Column Width
measurement box in
the Cell Size group.
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Table Row Height
measurement box
Objectives
Change Column Width and Row Height…continued
To distribute rows or
columns:
1. Select the desired rows
or columns.
2. Click the Table Tools
Layout tab.
3. Click the Distribute
Rows button or
Distribute Columns
button in the Cell Size
group.
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Distribute Rows
button
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Distribute Columns
button
Objectives
Change Column Width and Row Height…continued
To change the column
width using the move
table column markers:
1. Position the mouse
pointer on a marker.
2. Drag the marker to
the desired position.
move table
column marker
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Objectives
Change Column Width and Row Height…continued
To change the column
width using the table
gridlines:
1. Position the arrow
pointer on the
gridline.
2. Drag the gridline to
the desired position.
gridline
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Objectives
Change Column Width and Row Height…continued
To adjust row height
using the adjust table
row markers:
1. Position the mouse
pointer on a marker.
2. Drag the marker to
the desired position.
adjust table
row marker
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Objectives
Change Column Width and Row Height…continued
To make the column widths
automatically fit the
contents:
1. Position the insertion
point in the table.
2. Click the Table Tools
Layout tab.
3. Click the AutoFit button
in the Cell Size group.
4. Click the AutoFit
Contents option at the
drop-down list.
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AutoFit button
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Objectives
Change Column Width and Row Height…continued
To change the column width using
the Table Properties dialog box:
1. Click in a cell in the column.
2. Click the Table Tools Layout
tab.
3. Click the Properties button in
the Table group.
4. At the Table Properties dialog
box, click the Column tab, and
insert the desired
measurement in the Preferred
width measurement box.
5. Click OK.
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Preferred width
measurement box
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Objectives
Change Column Width and Row Height…continued
To change the row height using
the Table Properties dialog box:
1. Click in a cell in the row.
2. Click the Table Tools Layout
tab.
3. Click the Properties button
in the Table group.
4. At the Table Properties
dialog box, click the Row
tab, and insert the desired
measurement in the Specify
height measurement box.
5. Click OK.
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Specify height
measurement box
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Objectives
Change Cell Alignment
To change the cell
alignment using the
alignment buttons:
1. Select the cell(s).
2. Click the Table Tools
Layout tab.
3. Click the desired
alignment button in
the Alignment group.
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alignment
buttons
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Objectives
Change Cell Alignment…continued
To change the cell alignment
using the Table Properties
dialog box:
1. Select the cell(s).
2. Click the Table Tools Layout
tab.
3. Click the Properties button in
the Table group.
4. Click the Cell tab.
5. Select the desired option in
the Vertical alignment section.
6. Click OK.
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Vertical alignment
section
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Objectives
Repeat a Header Row
To repeat a header row:
1. Click in the desired
header row.
2. Click the Table Tools
Layout tab.
3. Click the Repeat
Header Rows button
in the Data group.
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Repeat Header
Rows button
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Objectives
CHECKPOINT 1
1) The Distribute Rows button is
located in this group of the Table
Tools Layout tab.
a. Cell Size
b. Alignment
c. Rows & Columns
Answer
d. Table
Next Question
3) You can use options at this dialog
box for changing row and column
measurements.
a. Page Setup
b. Paragraph
c. Properties
Answer
d. Clipboard
Next Question
2) If you want to see the column
4) If a table is divided between
measurements on the horizontal
pages, consider adding this at the
ruler as you drag a gridline, hold
beginning of the table.
down this key.
a. header row
a. Alt
b. header column
b. Shift
c. footer row
c. Ctrl
d. footer column
Answer
Answer
d. F1
Next Question
Next Slide
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Objectives
Change Cell Margin Measurements
To change the cell margin
measurements:
1. Click in the table.
2. Click the Table Tools
Layout tab.
3. Click the Cell Margins
button in the Alignment
group.
Cell Margins
button
(continues on next slide)
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Objectives
Change Cell Margin Measurements…continued
4.
Change the desired
options in the Default
cell margins section
in the Table Options
dialog box.
Table Options
dialog box
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Objectives
Change Cell Margin Measurements…continued
To change the cell margin
measurements for one cell or
selected cells:
1. Click in the table.
2. Click the Table Tools Layout
tab.
3. Click the Properties button
in the Table group.
4. At the Table Properties
dialog box, click the Cell tab.
5. Click the Options button.
Options button
(continues on next slide)
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Objectives
Change Cell Margin Measurements…continued
6.
7.
8.
Remove the check
mark from the Same
as the whole table
option.
Specify the new cell
margin measurements.
Click OK.
Same as the whole
table option
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Objectives
Change Cell Direction
To change the cell
direction:
1. Click in the desired
cell.
2. Click the Table Tools
Layout tab.
3. Click the Text
Direction button in
the Alignment group
until text is in the
desired position.
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Text Direction
button
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Objectives
Change Table Alignment
To change the table
alignment:
1. Click in the table.
2. Click the Table
alignment
Tools Layout tab.
options
3. Click the Properties
button in the Table
group.
4. Click the Table tab.
5. Click the desired
alignment option.
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Objectives
Change the Table Size with the Resize Handle
To change the table size
with the resize handle:
1. Hover the mouse
pointer over the
table.
2. Position the mouse
on the resize handle.
3. Drag the resize
handle to increase or
decrease the size and
proportion of the
table.
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resize handle
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Objectives
Move a Table
To move a table:
1. Position the mouse
pointer on the table
move-handle until
the pointer displays
as a four-headed
arrow.
2. Drag the table to the
desired position.
3. Release the mouse
button.
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table move-handle
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Objectives
Convert Text to a Table
To convert text to a table:
1. Select the text.
2. Click the Insert tab.
3. Click the Table button in
the Tables group.
4. Click the Convert Text to
Table option at the
drop-down list.
5. At the Convert Text to
Table dialog box, specify
the desired options.
6. Click OK.
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Convert Text to
Table dialog box
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Objectives
Convert a Table to Text
To convert a table to text:
1. Position the insertion
point in any cell of the
table.
2. Click the Table Tools
Layout tab.
3. Click the Convert to Text
button in the Data group.
4. Specify the desired
separator at the Convert
Table to Text dialog box.
5. Click OK.
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Convert Table to
Text dialog box
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Objectives
Sort Text in a Table
To sort text in tables:
1. Select the desired rows
in the table.
2. Click the Table Tools
Layout tab.
3. Click the Sort button.
(continues on next slide)
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Sort button
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Objectives
Sort Text in a Table…continued
4.
5.
Specify the column
containing text to
sort.
Click OK.
Sort dialog box
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Objectives
Perform Calculations in a Table
You can use the Formula button in the Data group in the Table
Tools Layout tab to insert formulas that calculate data in a
table.
 Numbers in the cells of a table can be added, subtracted,
multiplied, and divided.
 In addition, you can calculate averages, percentages, and
minimum and maximum values.
 Although you can calculate data in a Word table, an Excel
worksheet is more suitable for complex calculations.
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Objectives
Perform Calculations in a Table…continued
To perform a calculation:
1. Position the insertion point in
the cell where you want the
result.
2. Click the Table Tools Layout
tab.
3. Click the Formula button in
the Data group.
Formula
button
(continues on next slide)
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Objectives
Perform Calculations in a Table…continued
4.
5.
Type the desired
formula or select the
desired function and
change the number
format.
Formula
Click OK.
dialog box
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Objectives
Perform Calculations in a Table…continued
In the default formula, the SUM
part of the formula is called a
function.
 Word provides other functions
you can use to write a formula.
 These functions are available at
the Paste function drop-down
list in the Formula dialog box.
 Specify the numbering format at
the Number format drop-down
list in the Formula dialog box.
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Paste function
drop-down list
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Objectives
Perform Calculations in a Table…continued
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In addition to using the
functions provided in the
Formula dialog box, you can
write your own formulas.
Use the four basic operators
when you write a formula,
including the plus sign (+) for
addition, the minus sign
(hyphen) for subtraction, the
asterisk (*) for multiplication,
and the forward slash (/) for
division.
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formula
37
Objectives
Perform Calculations in a Table…continued
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If you change numbers in cells that are part of a formula,
recalculate the formula.
To do this, select the result of the formula and then press the
F9 function key.
This recalculates the formula and inserts the new result in the
cell. You can recalculate adjacent cells by selecting the cells and
then pressing F9.
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Objectives
CHECKPOINT 2
1) This is the default measurement
for top and bottom margins in a
cell.
a. 0”
b. 0.1”
c. 0.5”
Answer
d. 1.0”
3) The SUM part of the formula is
called this.
a. operative
b. divider
c. operator
d. function
2) You can change the direction of
text in a cell with this button.
a. Text Change
b. Change Text
c. Text Direction
d. Change Direction
4) Press this function key to
recalculate a selected formula.
a. F9
b. F8
c. F4
d. F1
Answer
Next Question
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Next Question
Answer
Answer
Next Question
Next Slide
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Objectives