Advanced Excel for Finance
Professionals
A self study material from
South Asian Management
Technologies Foundation
Welcome Back to Session 4
Session 6: What-if
• What If Analysis
– GOAL SEEK
– SCENARIO
– DATA TABLE
– SOLVER
•
Goal Seek
Product
Shirt
Jeans
Jacket
Tie
Total
Price
75
90
150
80
Variable Cost
43
52
96
53
Contribution
32
38
54
27
Unit sold
1500
1850
950
650
PV Ratio
43%
42%
36%
34%
Total Contribution
48000
70300
51300
17550
187150
Fixed Cost
25000
38000
28000
16000
107000
Total Profit
23000
32300
23300
1550
80150
• We have a budget scenario and look for
the input value of a cell if we want to get a
specific value in output cell.
– Price for a Shirt if target total profit is 90000
Invoking Goal Seek
• Invoke Goal Seek from What-if-Analysis
menu under Data tools.
• Provide the specified value
The Solution
• The solution is provided. If we press OK
the displayed values will be stored.
Scenario
• Allows us to keep multiple values of same
table logic with different values in same
worksheet range
• We do not need to create multiple tables
• Most useful when you use only one set of
value i.e. the multiple sets of data are
mutually exclusive
Creating a Scenario
Product
Shirt
Jeans
Jacket
Tie
Total
Price
75
90
150
80
Variable Cost
43
52
96
53
Contribution
32
38
54
27
Unit sold
1500
1850
950
650
PV Ratio
43%
42%
36%
34%
Total Contribution
48000
70300
51300
17550
187150
Fixed Cost
25000
38000
28000
16000
107000
Total Profit
23000
32300
23300
1550
80150
• We have a simple profit budget.
• We are often required to create budget for
different sales level
Creating a Scenario
• Select Add Option under Scenario Manager
under What-if-Analysis Option from Data
Specifying the Scenario
• Provide a
scenario
name and
cell(s) which
you want to
change.
• Keep prevent
change option
selected
Provide values for Scenario
• Create a scenario with original values before
you create a scenario with changed values
Recalling a Scenario
• Recall the
scenario
from What-ifAnalysis and
select show.
• Get the old
values back
by selecting
original
scenario
Scenario Summary
• This option provides a summary view of
data input and output
Data Table
• Data table defines a range of data as a
group and allows manipulating them in
some predefined ways irrespective of the
data lying outside the table.
• Most of the functions that can be performed
on a table can be performed on the range
but mostly in a more complicated manner
• You can disassociate the range from table
functionality without deleting data
Create a Table
• We can create a table in two ways
– Insert a table
– Convert a range to table by using Style option
in Home menu
– The formatting and filter option comes about
automatically
• Check if you have headers in your table
Table Created
• The table
functions
are visible
once you
select any
cell inside
the table
• You can
name the
table
Remove Duplicate Values
• Specify the
columns on
which you will
search for
duplicates
• Enter a data
outside table in
same rows with
duplicate value
and remove
duplicate
Convert Back to Range
• Just click on any cell and activate the table
menu option
• Select Convert to Range
Solver
• A powerful tool that solves for a constraint
driven optimisation model.
– For example necessary sales quantity for a
target profit subject to limited demand
Start Solver
• Solver is a
component of
Analysis group
under Data
option. You
may need to
install it.
• Provide for the
parameters
Major Solver Parameters
• Initial components are like Goal Seek
– Set Objective: The cell value that you want to
– To: Maximise, minimise, or provide a value
– By Changing: The input cell ranges
• The Constraints
– Identify the constraint cell
– Provide the logical operator
– Define the value for the constraint cell
Providing Solver Parameters
• We want to, maximise profit by changing
units sold subject to maximum demand
Add a Solver Constraint
• Provide values for all constraints by
adding every constraint
The Solver Model
The Solver Solution
• Optimal solution provided, replace values with
optimal solution or restore original values
Session 6: Special Features
Special Features
• External data
• Text to columns
Using External Data
• Excel can import data from various sources
and allow users to analyse the data using
Excel functions
• Data source may be Access, Webpage,
text, or other database
Data from Web
• Select From Web option under Get External
Data and specify the web page
• Select table in webpage you want to import
Imported Data
• The data is now
in the worksheet
• Right click on any
cell and see the
web query
• You can refresh
the same.
Text to Column
• This is a standard function for importing
large text data into various columns
depending on the structure of the data.
• You can copy a line containing a string
where each item is separated by some
common element like space, then use this
function to convert it.
Jan Feb Mar Apr May June July Aug
Text to Column
• Invoke the menu from Data option and
follow the on-screen direction
• Specify data type for each column
Text to Column
• Here is the formatted data
Session 7: Macros
Session 8: Macros
• These are sequence of steps that we need
to perform regularly.
• Hence we automate the process by
recording these steps and playing them
back whenever necessary.
Setup for Macro
• If you do not see the Developer ribbon
– Click on File Menu (top left)
– Go to Options
– Select “Customize Ribbon”
– Ensure “Developer tab” is checked
– Click ok.
Record a Macro
• Click on
Record Macro
• Complete the
box
Record a Macro
• Go to HOME menu
and colour the cell red
• Go to DEVELOPER
menu and stop
recording
• Check the macro –
press Ctrl-Shift-P
• Current cell will
become red
Create a Macro Button
• Go to INSERT menu and create a rectangle
anywhere in the sheet.
• Put a text there, say “Red Painter”
Assign the Button Macro Function
• Right click the rectangle and assign macro
• Now whenever you click the button, the
selected cell area will become red!
Macro Exercise
• Create a button for computing average for
values in ten cells located above the cell
where average will be printed.
Session 8: Word Integration
Integrating Word
• You can link a table / cell in a Excel
document into a Word document.
• Once it is linked, any change in the
worksheet will automatically update the
word document.
• Very useful for creating automatic reports
Word Integration
• Open Word document and copy a Excel
table; Select Link & Use Destination Style
Embedding Worksheet
• You have to have Excel and Word file
together for continuous updation.
• You can embed excel file– this will increase
size of word file but excel file can be edited
Thank You!
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