ROSS Travel Itinerary Procedures
For all ROSS Resource Mobilization & Demobilization
including Air Travel and Ground Travel
using Agency Vehicles, Personal Vehicles or Rental Vehicles
Goal: To standardize all Resource travel by utilizing the Resource Ordering & Status System
(ROSS) Travel Itinerary process.
Background: With the increased functionality of ROSS including the ability to show detail
travel information, the National Interagency Coordination Center (NICC) has requested that all
Resource Travel be entered into ROSS by using a Travel Itinerary method. This process will be
used until the Dispatch Efficiency Working (DEW) Group, which has been tasked by National
Coordinators Group to develop ROSS Standards that will be implemented with the release of
future ROSS software versions.
Eastern Area Standard: All Mobilization and/or Demobilization Travel information of
Resources ordered within ROSS will have the ROSS Travel Itinerary tab completed. Should the
travel involve more than one stage (ie more than one flight or more than one day), multiple
Travel Legs should be entered, each one corresponding to each stage or day’s of Travel.
Procedures:
A. Mobilization Travel
1. When FILLING a ROSS Request Order, the Sending / Filling unit should always
choose the “SET TRAVEL (Will Have Itinerary)” option on the Travel portion of
the Fill Request screen in ROSS.
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2. This sets the request to show up under the Travel (Itinerary) tab on the Travel
screen in ROSS.
3. Under the “ACTION” button, choose the “Add Travel Leg” option.
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4.
Air Travel
a. All Air Travel will be entered using the Airport tab of the Travel Leg locations.
Each leg’s Departure & Destination FAA code should be entered and then applied to
the correct part of the screen.
b. Once the final air flight leg has been entered on the screen, the “LAST LEG”
button should be pressed which will then set the Travel Itinerary Complete finalizing
the Travel Itinerary process.
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c. You can verify that the Travel Itinerary has been set to Complete by reviewing
the Depart Date & Time and the Arrive Date & Time in the middle section of the
Travel screen. There should be the date & time information in both of these fields.
5. Ground Travel
a. All Ground Travel will be entered using the “Other Locations” tab of the
Travel Leg screen.
b. Your local locations (ie District Office, Dispatch Center, Field Office etc)
should have previously been entered by using the Administration Location
feature. Search and apply the correct Location to the Departure location.
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c. Hopefully, the Destination location can be searched for in the same
manner. If not, you may have to use the Airport tab to search for the FAA
code for the Destination location and then apply that choice to the
appropriate field.
d. Should the Ground Travel take longer than a one day period, separate
travel legs should be entered for each day’s worth of travel. On the first
day’s leg, the Destination Location should be entered as a Remain Over
Night (RON). By searching on “rem*” in the Other Locations tab, a
“Remain Over Night” selection will appear. This selection can then be
applied to the Destination Location.
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e. On the next day’s travel leg, the “Remain Over Night” selection should
then be applied to the Departure Location. If the Travel is to be completed
that day, the final Destination Location can then be applied. If the Travel
is to go into additional days, the Destination Location can again be applied
as the “Remain Over Night” location.
f. All “Remain Over Night” travel should also be documented within the
ROSS Request Order as to an estimate of the city or general area that the
RON will occur. Although this may be somewhat unknown, by using a
web site such as MapQuest, a rough idea can be determined as to a general
location and this can be used as part of the documentation process.
g. Additional documentation for the request order’s travel info should
include the AOV’s id number or the rental vehicle / POV’s license plate
number as well as a cell phone for contacting the Resource.
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B.
Demobilization Travel
1. When RELEASING a ROSS Request Order, the Requesting / Receving unit
should always choose the “SET TRAVEL (Will Have Itinerary)” option on the
Travel portion of the Release Request screen in ROSS.
2. Complete the Demobilization process by following the steps outlined in the
Mobilization section above in section A – steps 1 thru 5.
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