Job Description and Person
Specification
Last updated:
23 November 2015
JOB DESCRIPTION
Post title:
Equality and Diversity Officer
Academic Unit/Service:
Human Resources (Diversity Team)
Faculty:
Professional Services (COO)
Career Pathway:
Management, Specialist and Administrative (MSA)
*ERE category:
n/a
Posts responsible to:
Head of Equality and Diversity
Posts responsible for:
n/a
Post base:
Office-based
Level:
3
Job purpose
To apply judgement and provide detailed, specialist advice and guidance relating the University’s equality
and diversity policies and practice, and support the Head of Equality and Diversity to ensure the provision of
comprehensive, effective and efficient delivery of the University’s equality objectives.
Key accountabilities/primary responsibilities
% Time
1.
To assist the Head of Equality and Diversity in implementing diversity and equality
policies and procedures across the University.
15 %
2.
To apply a detailed understanding of equality and diversity practice to independently
resolve queries and provide advice and guidance on procedures and related issues as
required.
15 %
3.
To develop and support the E&D team in priority areas of work including Athena SWAN,
working with specific departments as required and at a corporate level under the
supervision of the Head of E&D.
15 %
4.
To maintain and where appropriate devise new administration processes to ensure the
efficient running of the Equality and Diversity Office, including responding to and
monitoring emails and telephone enquiries and website updating.
10 %
5.
To assist in the co-ordination of equality and diversity implementation projects, by
monitoring, evaluating and reporting on the progress of projects.
10 %
Key accountabilities/primary responsibilities
% Time
6.
To support and work closely with equality networks supported by the E&D team, including 10 %
the Harassment Contacts and the Parents and Carers Network.
7.
To prepare and undertake detailed research and analysis of data to inform the shaping of
equality and diversity policies and reports and in response to internal and external
requests.
10 %
8.
To attend meetings for and on behalf of the Head of Equality and Diversity and liaise with
key internal and external stakeholders independently on behalf of the Equality and
Diversity Office when required.
10 %
9.
To make arrangements for meetings, events, seminars etc. by arranging venues, coordinating diaries, preparing papers and carrying forward any action points as necessary
with the Head of Equality and Diversity.
5%
10.
Any other duties as allocated by the line manager following consultation with the post
holder.
Internal and external relationships
Liaising with a variety of diversity groups across the University as well as external stakeholders and relevant
organisations.
Special Requirements
Document1MSA Level 3
2
PERSON SPECIFICATION
Essential
Qualifications,
knowledge and
experience
Skill level equivalent to achievement Relevant degree (or equivalent
qualification or experience).
of HNC, A-Level, NVQ3 with proven
work experience acquired in relevant
roles and job-related training.
Application
Able to apply a comprehensive
understanding of equality and
diversity legislation, industry best
practice and relevant University
policies and procedures, and an
awareness of activities in the
broader work area.
Application
and interview
Ability to accurately analyse and
Relevant qualification or experience
interpret complex quantitative and
in qualitative research methods and
qualitative data using appropriate IT statistical analyses.
skills, presenting summary
information in a clear and concise
format.
Application,
interview and
test
Ability to make effective use of
standard office computer systems
including word-processing and
spreadsheets.
Application
Able to plan and prioritise a range of
one’s own, and the team’s, standard
and non-standard work activities.
Application
Planning and
organising
Ability to successfully plan and
deliver projects over a period of
several months (e.g. to co-ordinate
an event)
Desirable
How to be
assessed
Criteria
Proven experience of planning and
Application
co-ordinating corporate-scale events and interview
Problem solving
and initiative
Able to identify and solve problems
by applying judgement and initiative
to tackle some situations in new
ways and by developing improved
work methods.
Application
and interview
Management
and teamwork
Able to solicit ideas and opinions to
help form specific work plans.
Interview
Able to positively influence the way
a team works together.
Able to ensure staff are clear about
changing work priorities and service
expectations.
Communicating
and influencing
Able to elicit information to identify
specific customer needs.
Application
and interview
Able to offer proactive advice and
guidance.
Ability to deal with sensitive
information in a confidential
manner.
Document1MSA Level 3
Experience of speaking with and
sign-posting vulnerable people to
appropriate support services
3
Other skills and
behaviours
Special
requirements
Document1MSA Level 3
4
JOB HAZARD ANALYSIS
Is this an office-based post?
☒ Yes
If this post is an office-based job with routine office hazards (eg: use of VDU), no further
information needs to be supplied. Do not complete the section below.
☐ No
If this post is not office-based or has some hazards other than routine office (eg: more than use
of VDU) please complete the analysis below.
Hiring managers are asked to complete this section as accurately as possible to ensure the safety
of the post-holder.
## - HR will send a full PEHQ to all applicants for this position. Please note, if full health clearance is required
for a role, this will apply to all individuals, including existing members of staff.
ENVIRONMENTAL EXPOSURES
Occasionally
Frequently
Constantly
(<30% of time)
(30-60% of time)
(> 60% of time)
Outside work
Extremes of temperature (eg: fridge/ furnace)
## Potential for exposure to body fluids
## Noise (greater than 80 dba - 8 hrs twa)
## Exposure to hazardous substances (eg: solvents, liquids, dust, fumes,
biohazards). Specify below:
Frequent hand washing
Ionising radiation
EQUIPMENT/TOOLS/MACHINES USED
## Food handling
## Driving university vehicles(eg: car/van/LGV/PCV)
## Use of latex gloves (prohibited unless specific clinical necessity)
## Vibrating tools (eg: strimmers, hammer drill, lawnmowers)
PHYSICAL ABILITIES
Load manual handling
Repetitive crouching/kneeling/stooping
Repetitive pulling/pushing
Repetitive lifting
Standing for prolonged periods
Repetitive climbing (ie: steps, stools, ladders, stairs)
Fine motor grips (eg: pipetting)
Gross motor grips
Repetitive reaching below shoulder height
Repetitive reaching at shoulder height
Repetitive reaching above shoulder height
PSYCHOSOCIAL ISSUES
Face to face contact with public
Lone working
## Shift work/night work/on call duties
Document1MSA Level 3
5