Provision of
Mental Wellbeing Hub and Satelleite
for
Southwark CCG
Pre-Qualification Questionnaire
(PQQ) Instruction Pack
PQQ Document
July 2014
Issue 1
Chair: Dr Jonty Heaversedge
Chief Officer: Andrew Bland
The best possible health outcomes for Southwark people
Table of Contents
1
PURPOSE AND ORGANISATION OF THIS DOCUMENT .............................................................. 3
1.1
1.2
Purpose of this document ............................................................................................ 3
Organisation of this document .................................................................................... 3
2
INTRODUCTION AND OVERVIEW.............................................................................................. 3
3
THE PQQ PROCESS .................................................................................................................... 3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
Registration of Interest and Issue of the PQQ.............................................................. 3
PQQ Submission’ .......................................................................................................... 3
Return of the ‘Conflicts of Interest Declaration’ .......................................................... 4
PQQ Clarification Questions and Answers from Potential Bidders .............................. 4
PQQ Deadline for Responses........................................................................................ 5
PQQ Address for Responses ......................................................................................... 5
Structure of the PQQ .................................................................................................... 5
PQQ Evaluation ............................................................................................................ 6
PQQ Selection for Invitation to Tender ........................................................................ 8
PQQ Clarification Questions from the Evaluation Panel .............................................. 9
4
COMMERCIAL FRAMEWORK ....................................................... Error! Bookmark not defined.
5
GOVERNANCE AND ADMINISTRATION ................................................................................... 11
6
GLOSSARY OF TERMS AND ABBREVIATIONS .......................................................................... 12
7
INSTRUCTIONS ON COMPLETING THE PQQ ......................................................................... 120
PART A
PART B
8
– General ...................................................................................................... 10
– Response Guide ......................................................................................... 12
TIMETABLE & KEY DATES ........................................................................................................ 13
PQQ Documents for Completion ................................................................................................... 14
Annex A
PQQ Core Questions ................................................................................................ 14
Annex B
PQQ Financial Standing ............................................................................................ 14
Annex C
PQQ Supplementary Questions ................................................................................ 14
Annex D
PQQ Bidder Clarification Question Template .......................................................... 14
Annex E
PQQ Bidder Information Event Registration Form
PQQ Documents for Information .................................................................................................. 14
Appendix A
Clarification Question Template ......................................................................... 14
Table 1 PQQ Structure …………………………………………………………….……6
Table 2 Reference Scoring Regime …………………………………….……………..8
Table 3 Document Formats ……………………………………………………………12
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1.0
PURPOSE AND ORGANISATION OF THIS DOCUMENT
1.1
Purpose of the Document
The Pre-Qualification Questionnaire (PQQ) is designed to secure the necessary reassurances about the
capacity, capability and eligibility of Potential Bidders to satisfy the minimum requirements of the
Commissioning Authority and the successful completion of the procurement process itself.
This Pre-Qualification Questionnaire (PQQ) provides:



Background to the PQQ process;
Instructions on completing the PQQ; and
Blank PQQ templates for completion by interested parties.
The PQQ responses will be evaluated by Southwark CCG (herein afterwards referred to as the
‘Commissioning Authority) to determine which Potential Bidders are issued with the Invitation to Tender
for Provision of the requirement.
1.2
Organisation of this Document
This document is intended to be read in conjunction with the documentation published by the
Commissioning Authority on Contracts Finder and suppied as part of the PQQ pack
2.0
INTRODUCTION AND OVERVIEW
Please refer to the other information provided as part of the PQQ pack supplied for further background
information on this Service Procurement.
3.0
The PQQ PROCESS
3.1
PQQ Submission
All Potential Bidders wishing to bid for this Service Procurement must complete and submit a PQQ to
arrive before 12:00 noon, on Friday 15TH August 2014.
The results of the PQQ evaluation will determine which Potential Bidders are issued with this
Service Procurement ITT.
3.1.1
Consortia and Sub-Contracting
Consortia
If the potential Bidder Entity is a consortium, Joint Venture, Federation, Corporate Grouping on
any other organization formed by more than one legal entity, would need to specify what type
of organisation they are.
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It would be required that one of the entities is nominated as a lead bidder/lead contractor,
nothing that ultimate responsibility will always rest with the prime contractor. The lead bidder
will be required to complete ONE PQQ on behalf of the consortium.
Relevant information must be supplied in respect of each of the consortium’s constituent
members for example where requested in Annex A.
In the event that the potential Bidder Entity (whether prime contractor or consortium) should
seek to rely on the capabilities or capacities of other entities (e.g. sub-contractors and / or other
group members) in order to demonstrate aspects of economic & financial standing, or technical,
or professional ability, the potential Bidder Entity must:
a)
Make this clear in its submission; and
b)
Provide evidence that the relevant resources necessary to perform the
contract will be made available. (Such proof should take the form of an
undertaking from the entity(ies) concerned); and
c)
Provide all necessary information in respect of the subject matter of the
capacities and capabilities concerned relevant to the respective questions
within this PQQ.
d)
Provide a written declaration signed by the duly authorised officer of the
company relied on, accepting their financial responsibility
Sub-contracting
Where the Bidder intends to sub-contract or use a partner for the delivery of any part of the
services in question, the Bidder must take overall responsibility for the managing of the subcontractor and/or partner and must underwrite or provide financial guarantees for any subcontractors and/or partners utilised by the Bidder for the purposes of this contract. In addition
the Bidder must take overall responsibility for ensuring that any sub-contractor/partner
organisation has the necessary policies and insurances in place as required in the PQQ and is
also eligible to enter into the contract.
If any sub-contractor is part of more then one arrangement with different providers it must
state the reasons behind the arrangement. Failure to do so may disqualify your bid from the
process
Bidders should be aware that where consortia or sub-contractors are to perform a substantial
part of the contract, any changes to those consortia or sub-contracting arrangements may
constitute a material change and therefore shall be communicated to the Commissioning
Authority.
Full details on proposed sub-contracting/partnership/Consortia arrangements (beyond those
requested in the PQQ) will be required to be submitted at the ITT stage for further evaluation.
Joint tenders and sub-contracting arrangement need to be compliant with the competition rules
and regulations, such as the Competition Act 1998 and Monitor guidance on the application of
the Competition act Commissioning authority will do all due diligence to make sure arrangement
are not anti competitive, however the contracting authority excludes any liability in case the
arrangement is considered as collusive by the Competition Authorities.
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3.2
Return of the Conflicts of Interest Declaration Form
Bidders are required to immediately notify SCCG in the event that any actual or potential conflict of
interest comes to a Potential Bidder’s attention to allow a ‘Conflicts of Interest Declaration’ form to be
completed. SCCG requires that all actual or potential conflicts of interest are declared. Bidders are
required to complete and return a Conflict of Interest Declaration which can be provided on request,
and must be completed by an authorised signatory, in his / her own name, on behalf of the Potential
Bidder.
Without limitation, such conflicts of interest may be perceived by SCCG to arise in circumstances where:
 a Relevant Organisation or any person employed or engaged by or otherwise
connected with a Relevant Organisation has carried or is carrying out any work for
SCCG or the DH in the last six months;
 a Relevant Organisation is providing Services for more than one Potential Bidder in
respect of this project or procurement process.
3.3
PQQ Clarification Questions from Potential Bidders
A clarification question and answer process will operate during the PQQ stage as explained below. The
objective of the PQQ clarification process is to give Potential Bidders the opportunity to submit
questions to the Commissioning Authority where they require clarification on the information contained
in the PQQ.
Potential Bidders should submit clarification questions using the template provided at Annex D to this
document.
Clarification questions received by any other method will not receive a response.
The period in which Potential Bidders can raise clarification questions commences on the day the PQQ is
published on Contract Finder. SCCG will endeavour to answer clarification questions within three
working days following the day of receipt.
Potential Bidders are urged to review the PQQ
immediately upon receipt and identify and submit any clarification questions as soon as possible and
in any event no later than 12:00 noon, Friday 1st August 2014. Any clarification questions received
after this time will not be answered.
In order to treat Potential Bidders fairly, SCCG will normally provide an anonymised copy of clarification
questions required to the authority and answers, to all Potential Bidders. This will be provided in digest
form, periodically updated and circulated to all organisations that have requested PQQ documentation.
Provision will be made for Potential Bidders to request clarification in confidence (provided a supporting
explanation is given), but in responding to such requests, SCCG reserves the right to act in what it
considers a fair manner and in the best interests of this Service Procurement, which may include
circulating the response to all Potential Bidders.
Potential Bidders should note that no further information in addition to that provided will be provided
about this Service Procurement at any time. More detailed information on requirements will be made
available in this Service ITT.
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3.4
PQQ Deadline for Responses
The PQQ submission must be completed in accordance with the instructions contained within the PQQ
and submitted by 12:00 noon, Friday 15th August 2014.
Failure to return a completed PQQ by the deadline above will result in the disqualification of the
Potential Bidder from participating any further in this current Service Procurement.
3.5
PQQ Address for Responses
Potential Bidders must submit their completed PQQ to
Jodie Adkin
Hub 1 Floor 1
PO Box 64529,
London,
SE1P 5LX
3.6
Structure of the PQQ
The PQQ comprises the sections summarised in the table below:
Stage
PQQ
Annex
Annex Title
PQQ
Section
1
A
Core
Questions
A1
Business Structure & Contact
Details
A2
Grounds for Mandatory
Rejection
P/F
A3
Grounds for Discretionary
Rejection
P/F
A4
Contracts & Disputes
P/F
A5 – A9
Contents

Conflict of Interest
Declaration Form

Monitor & CQC
Score
Criteria
Not scored
Technical & Professional Ability
 Information
Governance
 Health & Safety
 Premises & Equipment
 Declaration of
Completion
Various
P / P+C / F
Various
P/F
0-2
2
B
Financial
Standing
B
Financial and Economic
Standing
P/F
3
C
Supplementary
Questions
C1
Quality, Governance &
Business Planning
0–4
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Stage
PQQ
Annex
Annex Title
PQQ
Section
Contents
Score
Criteria
C2
Data & Information
Management
0–4
C3
General Policies & Procedures
0–4
C4
Human Resources/Workforce
P/F or
0–4
C5
Clinical Experience
P/F
Table 1: PQQ Structure
P = Pass, P+C = Pass with Conditions, F = Fail
3.7
PQQ Evaluation
The PQQ selection criteria and process for this Service Procurement are outlined below, with evaluation
using the selection criteria developed for each PQQ question. In accordance with Government
Procurement Service (GPS) best practice recommendations, the selection criteria and sub-criteria
(including respective weightings) are made available to Potential Bidders and are included as Appendix A
of this PQQ.
The evaluation of responses at PQQ stage will consist of two elements as outlined below:
3.7.1
Preliminary Compliance Review
The information supplied in the PQQ by each Potential Bidder will be checked for completeness
and compliance with the requirements of the PQQ before responses are evaluated.
The preliminary compliance review will check that submissions:



Answer all questions (or explain satisfactorily if considered not applicable);
Are made in the format, medium and quantity requested e.g. word count, as
per instructions on Point 7 of this document and as instructed in the Annexes;
and
Have been delivered with signed declaration(s) (see paragraph 3.2 above).
Where, in the opinion of the CCG a response is incomplete, the Potential Bidder may be
excluded from further consideration.
If the declaration(s) have not been signed, the Potential Bidder will be contacted and given a
period of one (1) working day to rectify the deficiency, or such other time period as is
considered reasonable by SCCG given the circumstances. Where a valid response is not received
from the Potential Bidder within specified timescale, that Potential Bidder may be eliminated
from the evaluation process.
SCCG may ask clarification questions of the Potential Bidder in accordance with the procedure
set out in 3.10 below. Irrespective of whether clarifications are asked of a Potential Bidder, the
Preliminary Compliance Review may result in the CCG not proceeding further with that Potential
Bidder.
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PQQ responses that pass the Preliminary Compliance Review will then be subject to Full
Evaluation.
3.7.2
Full Evaluation
The Full Evaluation will be divided into three stages:
Stage 1
Legal/Regulatory/Technical assessment based upon
responses to Section A1 through to A9 of the PQQ Annexe
A;
Stage 2
Financial Standing assessment based upon responses to
Section B of the PQQ Annex B; and
Stage 3
Supplementary Technical/Professional Ability assessment
based upon responses to Sections F1 through to J6 of the
PQQ Annex C.
Each stage of the Full Evaluation will be based upon the professional judgment of the
Commissioning Authority and that of its advisors and scored in using score criteria set out in 3.7
Table 1.
Potential Bidders should be aware that failure to provide any relevant information sought in the
Core Questions may be interpreted as a fail in Stage 1 (although, in the event that the CCG
identify any information sought has been omitted, the CCG reserves the right to request that the
Potential Bidder provides that information and, in its sole discretion, the CCG may evaluate that
information). Should any of the grounds for exclusion set out in Section A2/A3 apply, the
Potential Bidder may also be construed as having failed Stage 1.
Potential Bidders should note that the following (but not limited to) may result in failure to prequalify and be short-listed to proceed to ITT, if valid reasons are not provided :
 Ineligibility to bid (under the criteria outlined in Section A2/A3 - Summary
of Criteria based on regulation 23 of the public contracts regulations 2006
(SI 2006 No 5);
 Previous significant or persistent failure to perform a contract of a similar
nature for the same Commissioning authority and/or on going damages
claims;
 Unresolved conflicts of interest;
 Failure to accept the key commercial terms as set out in this document;
 Failure to identify the Potential Bidder’s Clinical Service Supplier(s) (if
clinical services not supplied directly by the Potential Bidder).
The CCG may be entitled to exclude you from consideration
if any of the circumstances
stated on the Regulation 23 of the Public Contracts
Regulations 2006 may occur.
Potential Bidders must pass the Stage 1 in order to proceed to the Stage 2.
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Potential Bidders should be aware that Annex B Section B, is seeking information about the
Potential Bidder’s financial history. Potential Bidders will only be excluded from further
consideration if the Potential Bidder or its Relevant Organisations are clearly unrealistic
candidates, having inadequate resources to undertake the work. For example, on going
liabilities that threaten the potential bidders solvency, taking into account any support offered
by Parents may fall into this category. For a “Pass with Conditions”, the Commissioning
Authority may require Performance Bonds to be secured where inadequate Parent Company
Guarantees can be provided.
Potential Bidders should be aware that failure to provide any of the information sought in Annex
B, Section B, or additional information where requested, may be interpreted as a fail in Stage 2.
Potential Bidders must pass the Stage 2 in order to proceed to the Stage 3.
In the evaluation of the remaining Stage 3 questions, which are free text or where attachments
are requested, a scoring range of between 0 and 4 points will be applied. Please see Appendix A
for details of maximum scores and question weightings.
The assignment of a score will be based on the following assessments:
SCORE
0
1
2
3
ASSESSMENT OF FREE TEXT QUESTIONS
Deficient –
Response to the question (or an implicit requirement) significantly
deficient or no response received /
Does not meet requirements /
Insufficient information provided to demonstrate that the Bidder has
the relevant ability, understanding, experience, skills, resource and
quality measures required to provide the Services
Limited –
Limited information provided, or a response that is inadequate or
only partially addresses the question /
Does not demonstrate the Bidder’s relevant ability, understanding,
experience, skills, resource and quality measures required to provide
the Services
Acceptable –
An acceptable response submitted in terms of the level of detail,
accuracy and relevance /
Satisfies the requirement
Demonstration by the Bidder of the relevant ability, understanding,
experience, skills, resource and quality measures required to provide
the Services
Comprehensive –
A comprehensive response submitted in terms of detail and
relevance /
Satisfies the requirement with minor additional information provided
/
Above average demonstration by the Bidder of the relevant ability,
understanding, experience, skills, resource and quality measures
required to provide the Services
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SCORE
4
ASSESSMENT OF FREE TEXT QUESTIONS
Superior –
Exceeds the requirement /
Exceptional demonstration by the Bidder of the relevant ability,
understanding, experience, skills, resource and quality measures
required to provide the Services
Table 2: Reference scoring regime
Potential Bidders that do not achieve a score of 2 or above for their responses to any of the
scored questions, may be excluded from this current Service Procurement.
3.9
PQQ Selection for Invitation to Tender
Following Stage 3 assessment, Potential Bidders will be ranked in order based upon their overall score
for PQQ Supplementary Questions.
The CCG anticipates that, based upon the ranking at the end of Stage 3, a minimum of five (5) of the
highest ranked Potential Bidders will be short-listed and Invited to Tender for this Service Procurement.
However, the CCG reserves the right (in its sole discretion) to:
a)
short-list more than the 5 highest ranked Potential Bidders to ensure effective
competition and/or provide increased opportunity for obtaining value for money;
b)
short-list less than 5 where it is clear that bidders have not demonstrated minimum
capability.
It is planned for the PQQ evaluation and short-listing to be completed and the results advised to
Potential Bidders by 27th August 2014. However, this timeframe shall be within the absolute discretion
of the CCG.
3.10
PQQ Clarification Questions from the Evaluation Panel
The CCG reserves the right to require Potential Bidders to clarify their PQQ submissions in writing. Any
such request will be made directly with providers. Such clarification questions will only seek clarity
where there is an obvious discrepancy (e.g. something is stated as enclosed when it is not) and they are
not intended to elicit additional information to that initially requested in the PQQ, or to give Potential
Bidders an opportunity to correct poor, incomplete or otherwise non-compliant submissions.
It is likely that any response to a clarification question will be required within one (1) working day of
request. Failure to respond adequately or in a timely manner to clarification questions may affect the
Potential Bidder’s score and eligibility to progress to ITT.
3.11
PQQ Bidder Information Event
The CCG is holding a Bidder Information Event on the W/C 1st September 2014 where information on
the service will be explained in a presentation format. Bidders are then given the opportunity to ask
questions on the service and the Procurement process.
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To express an interest in attending this event Bidders must register their interest with
[email protected]. Attendance is strictly by prior request only. The deadline for registration is 5pm
29th August 2014.
All presentation slides and anonymised questions and answers will be published on the Bravo portal
after the event for any Bidders who were unable to attend.
4.0
GOVERNANCE AND ADMINISTRATION
This document sets out information on the governance and administration arrangements to be applied.
Interested parties are further advised that the information contained in this PQQ is presented in good
faith and does not purport to be comprehensive or to have been independently verified.
Neither the CCG, nor any of it’s advisers accept any responsibility or liability in relation to the accuracy
or completeness or any other information which has been, or which is subsequently, made available to
any Potential Bidder, Bidder, Provider, Bidder Member, financiers or any of their advisers, orally or in
writing or in whatever media.
Interested parties and their advisers must therefore take their own steps to verify the accuracy of any
information that they consider relevant. They must not, and are not entitled to, rely on any statement
or representation (express or implied) made by the CCG or any of their advisers.
This PQQ is not intended to form the basis of any decision on the terms upon which the Commissioning
Authority will enter into any contractual relationship. However the requirements established herein
shall be maintained during the contract term by the successful bidder.
The CCG reserves the right to change the timetable relating to this Service Procurement process, to
reject any, or all of the PQQ submissions and ITT bids in relation to this requirement, not to invite a
Potential Bidder to proceed further, not to furnish a Potential Bidder with additional information nor
otherwise to negotiate with a Potential Bidder in respect of this Service Procurement.
The CCG shall not be obliged to appoint any of the Bidders and reserve the right not to proceed with this
Service Procurement, or any part thereof, at any time. Nothing in this document should be interpreted
as a commitment to award this Service Procurement.
Nothing in this PQQ is, nor shall be relied upon as, a promise or representation as to any decision by the
CCG in relation to this Service Procurement. No person has been authorised by the CCG or its advisers
or consultants to give any information or make any representation not contained in this PQQ and, if
given or made, any such information or representation (express or implied) shall not be relied upon as
having been so authorised.
Nothing in this PQQ or any other pre-contractual documentation shall constitute the basis of an express
or implied contract that may be concluded in relation to this Service Procurement, nor shall such
documentation/information be used in construing any such contract. Each Bidder must rely on the
terms and conditions contained in any contract when and if finally executed, subject to such limitations
and restrictions that may be specified in such contract. No such contract will contain any representation
or warranty (express or implied) in respect of the PQQ or other pre-contract documentation.
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In this section, references to this PQQ include all information contained in it and any other information
(whether written, oral or in machine-readable form) or opinions made available by or on behalf of the
CCG or any of their advisers or consultants in connection with this PQQ or any other pre-contract
documentation.
5.0
GLOSSARY OF TERMS AND ABBREVIATIONS
PQQ
ITT
SCCG
Commissioning Authority
6.0
Perqualification questionnaire
Invitation to Tender
Southwark Clinical Commissioning Group
Southwark Clinical Commissioning Group
INSTRUCTIONS ON COMPLETING THE PQQ
PART A - General
Potential Bidders must complete all parts of all Sections within Annexes A to C of the PQQ and supply
any additional or supporting information as required. IMPORTANT NOTE: only those documents
specifically requested will be included in the PQQ evaluation process. This PQQ is available to
Potential Bidders as an electronic document enabling use as templates for the Potential Bidder’s
response. No other format is permitted.
Questions are to be answered in English and in the same order that the questions appear in the PQQ
using response boxes provided.
Responses to each of the Annexes should be created and saved as separate document files (ensuring
that all documents contain your [..Bidder Name..] in the footer of the document e.g. “Another Bright
Company Ltd”) adopting the following referencing system:
a) All document titles should contain your company initials (or such other abbreviation that
ensures your organisation is easily identifiable – please DO NOT use full company name)
at the end of the title, for example, Annex A6 should be titled:
“SHWBH_Annex_A6_ABC_Ltd”
b) Underscore is encouraged as a separator instead of space, however, do not use hyphens (
- ), colons/semi colons ( : / ; ) or any other characters.
c) Please ensure that you reply to the Sections in the documents in which they have been
published with embedded documents where requested. Please do NOT merge
documents.
Where applicable, the terms “Not known”, “Not available” or “Not applicable” can be used provided an
explanation is offered as to why the term is given as a response. If the Potential Bidder is unclear as to
whether or not a question is applicable to it, the Clarification Question mechanism should be used.
No response box should be left blank.
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Where project/contract/turnover values or similar information is requested against specific calendar
years then the response shall be for the financial year that the majority of the stated calendar year lies
within. Otherwise data from complete account years should be used. All monetary figures are to be
quoted in Pounds Sterling (£).
The inclusion of an executive summary, general marketing and company literature or any separate
statement of reasons for selection is not required and will not be considered in the evaluation of the
PQQ.
Potential Bidders should not include any information beyond that requested in the PQQ as it will not
be evaluated.
A Potential Bidder who fails to complete and return a PQQ by the stated deadline will be disqualified
from participation in this Procurement.
IMPORTANT NOTE: In completing their PQQ submissions, Potential Bidders should not assume that
the CCG have any prior knowledge of the Potential Bidder, its practice or reputation or its
involvement in existing Services, projects or procurements. In evaluating PQQ submissions, the
Commissioning Authority will only consider information provided in response to this PQQ.
The Commissioning Authority reserves the right to reject any Potential Bidder that fails to comply fully
with the requirements of the process set out in this document, or which makes any misrepresentation in
supplying any information requested.
Each Potential Bidder is subject to an on going obligation to notify the CCG of any material changes to
the information included in its PQQ response, including but not limited to changes to the identity of
Relevant Organisations or the ownership or standing thereof. Changes should be notified as soon as
they become apparent to [email protected]. Failure to notify the CCG of any material changes may
lead to the Potential Bidder being liable for disqualification.
In the event that the Potential Bidder notifies the CCG of a change to their PQQ response, the CCG
reserves the right in its absolute discretion, to refuse to allow such a substitution or introduction of
information. In exercising its absolute discretion to either refuse or allow such a change, the CCG may
take into account whether such change is material to the delivery of the Services.
PART B - Response Guide
Each Potential Bidder Entity should complete only one PQQ and include information for all relevant
Organisations e.g. Consortia members, as required by the respective Section of the PQQ.
Potential Bidders will be responsible for the accuracy of all information concerning Relevant
Organisations submitted to the CCG within the completed PQQ.
Potential Bidders are requested to provide their PQQ in both hard and electronic format to
Jodie Adkin
Hub 1 Floor 1
PO Box 64529,
London,
SE1P 5LX
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and
[email protected]
Failure to provide PQQ responses in the required format may lead to a Potential Bidder’s submission
being set aside without evaluation and the Potential Bidder’s exclusion from further consideration in
this Service Procurement.
Important Information
Text answers will be requested using the sample format below, where potential bidders should type
their response in the unshaded area. Word totals should also be entered as requested.
A1.6
Question
Word limit
= 250
Please provide details on whether or not the Bidder intends to sub-contract elements
of the provision to other providers and which elements of the service provision this
may include. The Authority accepts that this information may only be indicative at this
stage of the process.
This is asked for information purposes only and the Authority reserves the right to test
Sub-contracting in further detail within the ITT.
Response
Bidder to
insert:
Word count
in text box:
Word count
in diagrams:
Grand total:
Bidders should note the Word Count limits permitted for responses to individual questions are clearly
detailed. Bidders must comply with the word count limits specified for each question and must NOT
provide any additional material, for example policies, unless specifically requested in the evaluation
question. Therefore:

PQQ responses that exceed the specified word limit in each individual question will
not be evaluated beyond the specified word limit – the additional words will be
removed from the evaluator’s copy;

PQQ responses that provide additional documents/appendices that have not been
specifically requested will not be evaluated.
8. MILESTONES and KEY DATES
Advert and PQQ published on S2H & BravoSolution Portal
2ND July 2014
Deadline for Bidders to submit clarification questions
1st August 2014 @ 12:00 noon
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Deadline for Commissioning Authority to submit final
clarification responses
8th August 2014 @ 12:00 noon
Pre Qualification Questionnaire (PQQ) submission
15th August 2014 @ 12:00 noon
PQQ Evaluation
20th – 22nd August 2014
Notify successful parties and issue de-briefs to unsuccessful
parties by
27th August 2014
Invitation to tender (ITT) published (target)
27th August 2014
Tenderer information day
W/C 1st September
ITT Closing Date for Submission (target)
14th Novemeber 2014
Expected duration of Contract Mobilisation period
3 months
Planned New Service Commencement
5th April 2014
Southwark Wellbeing Hub PQQ Doc Template v1
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7.0
ANNEXES
PRE-QUALIFICATION QUESTIONNAIRE
Answers to free text questions should not exceed the number of words indicated at the start of the
question.
Bidders shouldprovide responses as INDIVIDUAL DOCUMENTS
FHWBH ANNEXES
Annex
Description
Document to be
downloaded &
completed
Annex A
PQQ – Core Questions (PQQ Sections A1 – A9)
Bidders must complete all sections/questions before submitting
by 12:00 noon, 15th August 2014
Annex B
PQQ – Financial Standing (PQQ Section B)
Bidders must complete all sections before uploading into
submitting by 12:00 noon, 15th August 2014
Annex C
3 PQQ Annexe B
version 1 0.docx
PQQ – Supplementary Questions (PQQ Sections J1 – J6)
Bidders must complete all sections before uploading submitting
by 12:00 noon, 15th August 2014
Annex D
2 PQQ Annex A
version 2 0.docx
4 PQQ Annexe C
version 3 0.docx
Bidder Clarification Question Template
Potential Bidders should submit clarification questions using the
template here send to [email protected]; Clarification
questions received by any other method will not receive a
response
PQQ bidder question
template.docx
Closing date for clarifications: 12:00 noon, 1st August 2014
APPENDICES
Appendix
Description
Appendix A
PQQ Selection Criteria
Document for
Information
This embedded document sets out the selection criteria
and weightings that will apply in the Full Evaluation of
PQQ submissions
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PQQ Evaluation.xlsx
Issue 1