Project 3B: PreK-3rd Grade Systems
Investment Fund, Round 2
May 12 & 20, 2014
Matthew Gulbranson, Kerri Patterson, Paméla RayaCarlton, Allison Shields
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Overview of Presentation
• Rationale and overview for P3B projects
• Round Two of RFP Process
• Overview of online system for letter of inquiry
(LOI) and request for proposals (RFP)
• Overview of budgeting
• Overview of target setting
• Resources to support proposal development
• Burning questions
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Project 3B Investment Fund Overview
This project will invest in proposals submitted by districts to implement
components of their PreK-3rd grade plan as developed through Project 3A.
Aligned with state, regional and local efforts, the region-wide system will:
• Champion the PreK-3rd vision as a means for addressing educational equity
• Facilitate partnerships
• Coordinate professional development across districts and early learning
• Develop data feedback loops that provide information to early learning
providers and the K-12 system
• Share innovative teaching approaches and best practices
• Align with P-3 Framework
• Leverage and make actionable P3A district plan
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Project 3B Investment Fund Overview
Funding: P3 Investment Fund Total: $3,913,822
Round 1 (2013-2014) up to 30%
Round 2 (2014-2015) up to 40%
Round 3 (2015-2016) up to 30%
$ 1,174,147
$ 1,565,529
$ 1,174,146
Partnerships: Multiple districts may serve as co-applicants with 1 lead
applicant.
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Project 8 Investment Fund Timeline
RFP Issued
Districts collaborate with EA leadership on proposal ideas
Two Information Sessions Offered
May 5
May 5-May 22
May 12, May 20
Learning Convening
May 13
Letters of Intent Due (Optional)*
Please collaborate with your district EA leadership
May 22
Feedback on Letters of Intent
June 5
Districts collaborate with EA leadership on final proposals
June 6-July 23
Final Day to Ask Questions
July 16
Proposals due
July 23
RFPs Reviewed and Rated
Aug 4
Awards decided by Executive Committee
Aug 21
Contracts negotiation and reviewing
Contracts signed and executed
August 22-Sept 8
Sept 19
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Round 2 P3B Criteria
Requirements:
1. Evidence of education association support/involvement with signatures
of the local superintendent and local association president(s).
2. Project focuses on High-Need Schools.
3. Project implementation begins or continues during 2014-15 school
year
Round 2 P3B Criteria
Priorities:
4. Personalized and culturally relevant approaches ensure a culture of highlearning expectations designed specifically to meet the needs of students of
color, students who are English Language Learners (ELL), and students
receiving Special Education services.
5. Concrete examples/evidence describe connections to a broad systems-level
plan to expand opportunities and access for student subgroups to decrease
racial inequity.
6. Proposal actions are projected to improve the instructional core and build
leadership capacity, supported with data.
Round 2 P3B Criteria
Priorities:
7. Alignment with the district’s current priorities and PreK-3 system-building
action plan (project 3A), based on the Framework for Planning,
Implementing, and Evaluating PreK-3rd Grade Approaches.
8. When appropriate, there is evidence of involvement of, resource sharing
with, and support for communities of color and other groups representing
students the strategy intends to serve.
9. Well-defined project targets and progress-monitoring measures are
provided reflecting evidence of student performance and reduction of
achievement gaps.
Round 2 P3B Criteria
Priorities:
10. Support RTT assurances and commitments.
11. Articulate strong project leadership and accountability measures at all
levels of the system.
12. Project identifies strong return on investment for project funds and impacts
long-term student success.
Overview of LOI and RFP
RFP URL
http://roadmapracetothetop.org/project-3binvestment-fund-for-prek-3rd-grade-strategiesand-systems/
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Tips for Online LOI and RFP
• Prepare all documents in MS Word prior to
submission
• Designate a point person to submit final letter of
intent and proposal
• Do not use back and forth buttons when entering
proposal
• Additional tables, figures and infographics can
be loaded into the system as separate
documents
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Overview of Budget Process
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Tips for Budget Development
• Start your budget early
• Collaborate with your Business Office to draft
and revise project budgets
• Continuing projects will require an original
budget with expenditure info from your business
office
• Continuing projects will need to calculate the
estimated balance at the end of the year
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Tips for Budget Development
• Make sure you put enough detail about how you
calculate. Narrative not as important in this form
(for example: .50 FTE salary 60,000 Sept-Aug
2014-15)
• Identify whether you will need to submit bids for
service or document justification of sole source
documents
• Have someone review your budget before
submitting the proposal
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Tips for Target Setting: What Data?
• Available on RTT website: District-specific data
by subgroups
• May Require High-Needs school-level data
•
Work with district Assessment Office
•
Identify Baseline Year Performance in 2010-11
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Tips for Target Setting: State Assessment
Goal Areas and Performance Measures
• Considering the transition from MSP to Smarter Balanced: the
Road Map Project Data Advisors Group has began discussions of
target-setting and reporting
• Possible 25% drop in student performance with Smarter Balanced
•
•
Possible strategy: Can use 25% as a possible basis for
adjusting district targets.
Possible strategy: Can use state NAEP scores
• Discuss with your P1 and P8 district leads who have done this
already for round 2.
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Tips for Target Setting: Other Goal
Areas and Performance Measures
• Data that are not based on state assessment
• Consider baseline and actual performance data
• Consider this condition for an effective target:
• That the target is achievable – with some stretch – by
those expected to achieve it.
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Questions and Answers
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Contact Information
Name
Role Supporting P8
Email Address
Matthew Gulbranson
P3B Lead
[email protected]
Jessica de Barros
Race to the Top Lead
[email protected]
Luba Bezboridnikova
P3A Lead
[email protected]
Kerri Patterson
Fiscal Coordinator
[email protected]
Paméla Raya-Carlton
Race to the Top Evaluation
[email protected]
Manager
Allison Shields
Online RFP Development
[email protected]
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