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Economic Regeneration
Asset Management
Final
Education Properties: Property Project/Works Notification
The purpose of this Procedure to notify STC Asset Management and Health and Safety in
advance of ANY new or project works to the property being arranged by the School
Management. A MINIMUM of 4 weeks’ notice is required.
Please also refer to the attached Notification Form and flowchart: Independently Arranged
Project Works to School Properties.
The School or Education Property owned by STC must complete and return this form to the
Asset Management Education Team Leader.
The form provides to Asset Management initial works information and contact details.
The Education Team Leader will inform Asset Management colleagues and Teams of the
proposed works/project details in order to provide support advice, and notification of any
particular or known requirements. These will be given as feedback to the School’s ‘Client’ or
‘Project Manager’.
David Cramond
Corporate Director
Town Hall & Civic Offices, Telephone 0191 427 1717
Westoe Road, South Shields, Fax 0191 454 6794
Tyne and Wear, NE33 2RL
Website: www.southtyneside.info
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Final
STC SCHOOLS & EDUCATION ESTABLISHMENTS - NEW WORKS
NOTIFICATION FORM
SCHOOL / PROPERTY NAME:
CLIENT:
Name
Organisation
Email address
Phone number
LIST PROPOSED CONTRACTORS:
PROJECT MANAGER:
Name
Organisation
Email address
Phone number
Competent contractor assessed using:
CHAS:
STC
Approved:
DESCRIPTION OF WORKS:
Proposed start date
Duration of works
Date of submission
NOTES:
Other:
Additional specification included
Marked floor plan appended
Name:
Y / N
Y / N
Send this form to [email protected] &
[email protected]
Notes: The approval process takes a minimum of 4 weeks to complete, but your project may
require other approvals, or permissions with timescales which you need to be aware of, such
as:
 Asbestos survey/intrusive works - 2-3 months
 Building Regulation approval - 10 days
 Insurance (additional temporary cover) - 10 days
 Planning Application approval - 6-8 weeks
David Cramond
Corporate Director
Town Hall & Civic Offices, Telephone 0191 427 1717
Westoe Road, South Shields, Fax 0191 454 6794
Tyne and Wear, NE33 2RL
Website: www.southtyneside.info
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Flowchart: SILVER SERVICE Works Procedure Flowchart.
School considers Maintenance or Project Works to
the property. (‘CLIENT Role’)
School commissions Asset
Management Design and/or
Specification for the proposed
works. ‘Designer Role’
Asset Management (AM)
produces design/specification and
Cost Quotation for School
Approval.
School rejects AM
proposals
School must follow STC
Notification Procedure for
Independently Arranged
Works
School approve
works proposals.
AM seek any required approval (Building
regulations etc) and procure contractor(s) then
arrange the works in liaison with School
Management.
AM Provide Contract Management
Services and see works completion.
‘Project Management’ Role
AM Confirm Works Completion
to School Management and
Property Records are updated
where required.
David Cramond
Corporate Director
Town Hall & Civic Offices, Telephone 0191 427 1717
Westoe Road, South Shields, Fax 0191 454 6794
Tyne and Wear, NE33 2RL
Website: www.southtyneside.info
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Flowchart: Independently Arranged Project Works to School Properties 1.
School considers New Project Works to the property.
(‘CLIENT Role’)
School commissions Design
and Specification of the
proposed works. ‘PROJECT
MANAGER Role’
School contacts Asset
Management Education Team:
graham.whitehead@southtyneside.
gov.uk & H&S Advisor.
Education Team notify AM
Departmental Teams for
involvement/advice. Teams
provide advice to the School
Project Manager
School Tenders and appoints
their contractor. (‘PRINCIPLE
CONTRACTOR Role’)
Request RAMS from
contractor and H&S to assess
and approve.
Completion of Works – School notifies
and provides to AM any relevant Project
information. (‘CDMC Role’)
David Cramond
Corporate Director
Town Hall & Civic Offices, Telephone 0191 427 1717
Westoe Road, South Shields, Fax 0191 454 6794
Tyne and Wear, NE33 2RL
Website: www.southtyneside.info