EVENT FORM
1. EVENT DETAILS
Contact name & number
Who is the best person(s) to
contact on the day, if
required?
Hirer address:
Day of Event:
Date of Event:
Nature of Event:
Number of Guests:
Times booked:
Please tick which additional areas you would like to hire:
Piazza
Bandstand
Requested event times:
What hours do you want to
book with us?
Guest arrival time:
We recommend at least 1
hour to set up before guests
arrive
Ceremony time:
Guest departure time:
We recommend at least 1
hour to pack away after
guests leave
Live music / DJ
performance times:
Do you require power
external to the Gallery
building?
Do you require power on
the Bandstand?
Who is responsible for
clearing up?
Please leave bagged litter
outside the building
2. BOOKABLE SERVICES
Does your booking finish
after 10:30pm?
Bookings finishing after the
park closes require an
Events Police presence
Do you wish to hire chairs
for a Bandstand
ceremony?
We can hire you up to 150
white garden chairs
including set up for £150 +
VAT
Do you require use of our
Licence?
Will you be having any
licensable activities such as
selling alcohol?
3. CONTRACTORS
Please provide a full list of all contractors and suppliers who will be present at
your event
Marquee
Furniture
Caterer
Florist
Photographer
Other
Other
Other
Other
5. VEHICLE REGULATIONS
1. 12 mph maximum speed limit for all vehicles
2. All vehicles and deliveries should be discussed with the OIC prior to
the event
3. During the event, only the bridal car may park in the layby adjacent to
the Piazza
4. Guests requiring parking must park in Chelsea Car Park. There is no
overnight parking.
5. See Appendix 4 of the Terms and Conditions of Hire for full list of Rules
for Driving in the Park
Marquee The marquee must be delivered and erected
before 10:30am on the day of your event, and
all vehicles removed from the Pump House
Gallery prior to public opening times.
Collection must be before 10:30am the
following morning.
Furniture Furniture must be delivered during the booked
event times, unless it is being provided by the
marquee supplier.
Caterer Catering set up, preparation, and clear up must
occur within the booked event times.
All vehicles must be clear of the building before
guests arrive.
Vehicles must park in Chelsea Car Park after
unloading, and return at the end of the event to
reload.
A pass can be issued for a refrigerated vehicle
to park at the Fishing Hut.
Florist All vehicles must be clear of the building before
Entertainers guests arrive.
Photographer Vehicles must park in Chelsea Car Park after
unloading, and return at the end of the event to
reload.
*We can sometimes accept small deliveries the day before your event
**We can sometimes allow small items to be left at the gallery for
collection the next working day
As the hirer it is your responsibility to ensure that all your suppliers are aware
of these time limits and regulations.
Signed:
Date:
This form must be signed, dated, and returned to the Wandsworth Events
Team OIC