Welcome to the Zone-Level
District Trainer Program
Helping you to plan and conduct
training meetings that support
effective Rotary clubs
Session 1:
Role and Responsibilities
Learning Objectives
• Understand the role and
responsibilities of the district
trainer.
• Understand the role and
responsibilities of the district
training committee.
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District Trainer’s Role
• Supports the governor and
governor-elect in training club and
district leaders and providing
continuing education to Rotarians
• Assigns responsibilities for training
to the committee
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Responsibilities
• Chair the district training committee.
• Implement the training program approved by
the governor or governor-elect.
• Assist in identifying training leaders.
• Determine district specific training methods.
• Manage training in the district.
• Communicate with other district committees
who conduct training.
• Consult with RI appointees.
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District Training Committee’s Role
Supports the governor and governorelect in training club and district
leaders and overseeing the training
plan for the district
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Responsibilities
• Conduct and evaluate needs
assessment.
• Coordinate logistical arrangements.
• Manage the meeting’s budget.
• Select and prepare training leaders.
• Prepare and distribute materials.
• Manage registration.
• Analyze meeting evaluations.
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Learning Objectives
• Understand the role and
responsibilities of the district
trainer.
• Understand the role and
responsibilities of the district
training committee.
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Session 2:
Leadership Development
Training Cycle
Learning Objectives
• Understand how the Rotary
leadership development training
cycle works to support Rotary clubs
and the district.
• Discuss the content of each training
meeting.
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Incoming Officer Training Meetings
Work with your governor-elect on these
district training events:
• District team training seminar
• President-elect training seminar (PETS)
• District assembly
• District membership seminar
• Other training events in the district, as
appropriate
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Continuing Education Training Meetings
Work with your governor on developing
and conducting these annual training
events:
• District leadership seminar
• District Rotary Foundation seminar
• Rotaract leadership training
• Leadership development program
• Other training events in the district, as
appropriate
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www.rotary.org/trainers
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Training Resources
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Web Resources
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Human Resources
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RCs, RRFCs, RPICs, E/MGAs
RI training leaders
GETS training team member
Rotary staff
Rotary Learning and Development
staff
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District Resources
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District directory
District website
Examples of projects and activities
Membership success stories
Planning calendar
Examples of strategies to improve
club/district organization
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Learning Objectives
• Understand how the Rotary
leadership development training
cycle works to support Rotary clubs
and the district.
• Discuss the content of each training
meeting.
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Session 3:
Planning Training
(Part 1)
Learning Objectives
• Discuss how to conduct a needs
assessment.
• Learn how to modify an agenda.
• Identify different ways to set-up a
training room.
• Review ways to select your meeting
time and place.
• Learn how to develop a meeting
budget.
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Conducting a Needs Assessment
1. Determine your objective.
2. Choose a method for collecting
information.
3. Analyze the data.
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Determine Your Objective
• What information will I gain from
conducting a needs assessment?
• How will it improve the upcoming
training seminar?
• Who is my audience?
• What is their experience level?
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Collect Information
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Past evaluations
Questionnaires
Interviews
Focus groups
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Analyze the Data
• Categorize the data and look for a
recurring theme.
• Interpret the results and deciding
which content needs the most
attention.
• Share the results with district
leaders to discuss any changes.
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Modifying the Agenda
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Use district-specific examples.
Use a variety of formats.
Identify your participants.
Include local customs.
Consider levels of Rotary
knowledge.
• Include sessions based on club
size.
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Venue
• Ease of access
• Facilities
• Services
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Developing a Budget
• Base it on anticipated revenues
(registration fees) and estimated
expenditures (venue rental).
• Use figures and expenses from past
district training meetings.
• Keep variances to a minimum to
avoid a deficit.
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Training Room Setup
• Number of participants
• Training goals
• Instructional aids
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Learning Objectives
• Discuss how to conduct a needs
assessment.
• Learn how to modify an agenda.
• Identify different ways to set-up a
training room.
• Review ways to select your meeting
time and place.
• Learn how to develop a meeting
budget.
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Session 4:
Planning Training
(Part 2)
Learning Objectives
• Discuss ways to select and prepare
training leaders.
• Discuss ways to distribute materials
to participants.
• Describe how to promote attendance
at meetings.
• Discuss creating effective training
evaluations.
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Training Leader Qualifications
• Training expertise
• Rotary knowledge
• Professional knowledge
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Staffing Needs for Training
• Same training leaders for all
meetings?
• Core group for most meetings, with
additional training leaders as
needed?
• Different group of training leaders
for each meeting?
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Number of Training Leaders
• Number of participants
• Number of sessions
• Number of topics and activities in
each session
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Preparing Training Leaders
• Explain the meeting’s purpose.
• Review the agenda and logistical
considerations.
• Define the policy for mandatory
information.
• Discuss training techniques and methods.
• Identify reference and background
materials.
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Distributing Participant Materials
• Before the meeting
To ensure participants have a base
knowledge
• During the meeting
To provide materials for activities
• After the meeting
To materials generated during the
meeting
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Evaluating Training Meetings
• What do you want to find out?
• When and how often will you
evaluate?
• How will you gather the
information?
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Learning Objectives
• Discuss ways to select and prepare
training leaders.
• Discuss ways to distribute materials
to participants.
• Describe how to promote attendance
at meetings.
• Discuss creating effective training
evaluations.
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Session 5:
Web Conferencing
Learning Objectives
• Understand the functionality of a
web conference (also referred to
as webinar).
• Identify when to use web
conferencing as a training
method.
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What is a web conference?
A way to conduct
live meetings, trainings, or
presentations via the Internet
Participants can sit at their own
computer and connect with other
participants.
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Questions to Consider
• Do you need to meet face-to-face?
• Are your participants willing to travel?
• Will the visual aids enhance the
content?
• Do all the participants have the
appropriate equipment?
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Learning Objectives
• Understand the functionality of a
web conference (also referred to
as webinar).
• Identify when to use web
conferencing as a training
method.
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