Kensington Valley Hockey Annual Meeting
Agenda:
• 2011 / 2012 Highlights and Lessons Learned
• 2011 Financial closing
• 2012 / 2013 proposed budget (for new board)
• Annual calendar / scheduling highlights (for new board)
• Election Results and open dialog on positions needed
Kensington Valley Hockey Annual Meeting
2011 /2012 Highlights and Lessons Learned:
• New board elected (not appointed) March 2011
• Active committees appointed
• New Mission Statement developed and approved
• Recognition of need for new bylaws
• By-law committee formed, surveyed membership, and completed and new KVHA Bylaws.
•New By-laws place December 2011
• Recognition of need for enhanced election system
• Developed and operated successfully for 2012 election
• 10 Candidates apply for board positions (elections)
• Wednesday night training academy well attended and useful
• Thank you Aaron Kalmar
•KVHA house All Star game raises over $10K for pediatric cancer support
Kensington Valley Hockey Annual Meeting
2011 / 2012 Lessons Learned:
• Major need for better planning / annual calendar
• jerseys
• ice scheduling
• More sub-task support
• Registration
• Tryouts
• Coach selection
• Maximum transparency of board activities
• much more member survey work needed
• Rink / KVHA working relationship needs improvement
• issues communication
• Identify more opportunities for broader community support ( Ex. Cancer
fundraiser)
Kensington Valley Hockey Annual Meeting 2011 Budget close
Kensington Valley Hockey Annual Meeting 2011 Budget close
Kensington Valley Hockey Annual Meeting Budget Proposed 2012 / 13
Kensington Valley Hockey Association – 2012/2013
* = anticipated funds based on player projections of 736 Total: 286 Travel and 450 House
2011- 779 Players T-286 H-493 (-11%)
2010- 871 Players T-277 H-594 (-4%)
2009- 910 Players T-245 H-645 (-13%)
2008- 1047 Players T-247 H-800
Revenue
Ice Sales
Registration Fees/Membership
Season Ice Fees
Tournament Income
Travel Ice fees
Indirect revenue (clinics etc)
Total Revenue
KVHA
85,000
108,000
243,000
10,000
720,000
1,000
$1,167,000
Expenses
Ice Time
Jerseys/socks
Referees
Admin Services
Credit Card Service fees
Team fees (Ceasars/MAHA)
Accounting
Training (Coach Registration/CEP)
Advertising
Awards/Trophies
Internet/website
Office expenses/supplies
Postage
Printing
Computer & Equipment
Telephone
Total Expenses
KVHA
852,000
85,000
30,000
25,000
17,000
6,000
3,000
2,300
1,200
1,200
1,300
2,000
500
1,000
1,000
550
$1,029,050
Revenue over Expenses
$137,950
Kensington Valley Hockey Annual Meeting
Major Actions Map (Rough Draft)
Major Activity
Election
Committee / Position Responsible
Election Committee
Start Date
Completion Date
1/15/2013
3/15/2013
Election of Officers (President, VP Admin,
Secretary, Treasurer)
Board
3/26/2012
3/26/2012
All needed committes identified and
critical roles voted on and filled
Travel Coach Selection
Annual Meeting
Jersey vendor / jersey selection
Registration Proceedure
House tryouts proceedure
Presdient and full board
Travel Coach committee
President
Jersey committee
House Director
House Director
3/26/2012
1/15/2013
4/1/2013
2/15/2012
5/1/2012
8/1/2012
3/26/2012
2/15/2013
3/1/2013
5/15/2012
7/1/2012
9/1/2012
House Draft
House Director
9/1/2012
9/15/2012
Ice Scheduling
Annual Budget
Training Program
Equipment
Little Rebels
Committee needed
Treasurer
Training Director
Equipment Mgr
Little Rebels director
5/1/2012
4/1/2012
4/1/2012
7/1/2012
8/1/2012
9/1/2012
5/1/2012
8/1/2012
9/1/2012
9/1/2012
Kensington Valley Hockey Annual Meeting
New Board Election Results
(Election Committee to count)
Thanks to all who Volunteered to run
See New Board Members next week 3/26 at 7 PM
Consider where you would like to add value to the board
(Position(s) Desired)