To submit your request you must use the on-line ESP Portal. How to do this is explained
below:
The ESP Portal is a web-based employee share plans service arranged by Equiniti Limited
(‘Equiniti) (our SAYE Scheme administrators). This has been developed to offer a fast and
convenient way for you to manage your UBM plc SAYE Schemes in one user-friendly place and
also access a wide range of information.
The ESP Portal will allow you to:
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Submit your SAYE Maturity Instruction
Apply for SAYE (during the invitation period).
View any existing SAYE scheme details.
Cancel a SAYE savings contract and receive a repayment of your savings.
See details of any UBM plc ordinary shares you might hold.
How to access your ESP Portal account:
To submit your Maturity Instruction online go to www.shareview.co.uk/clients/ubm – this will take
you to a link to the ESP Portal homepage.
If you have already registered and activated your ESP Portal account, for example when
applying for a UBM SAYE scheme, simply log-on to Portal using your employee details and
password, you will then be able to submit your instruction.
How to register for your ESP Portal account?
If you haven’t registered for your ESP Portal account, follow the steps below:
Go to www.shareview.co.uk/clients/ubm and click on the ESP Portal link then click ‘register’
under the ‘First time users’ section
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Step 1: enter your Surname, National Insurance Number and account number (you will
find this at the top of the email sent to you regarding the maturity of your SAYE).
Step 2: enter your email address and choose your password.
Step 3: set-up your memorable information (which you’ll need if you forget your
password).
Step 4: enter your communications preferences and click ‘register now’.
Step 5: an activation code will be sent to you in the post, this may take up to 5 working
days.
To login on an ongoing basis you will need to enter your Surname, National Insurance number,
account number and password on the welcome page of ESP Portal
www.shareview.co.uk/clients/ubm
Please note that in order to use Portal to submit your Maturity Instruction you will need to activate
your account.
EXPLANATORY NOTES
These Notes explain the choices available to you upon maturity of your Sharesave Contract.
Please read the following paragraphs carefully.
(A)
(B)
(C)
(D)
(E)
Exercising your option to buy shares
Transferring your shares as a gift
Selling your shares
Repayment of savings and bonus without exercising your option
Tax issues
Your Sharesave Maturity Statement shows your personal and Sharesave Contract details.
This can be viewed by click ‘view’ on the ‘my investment’ page of ESP Portal.
In order to submit your Maturity Instruction via ESP Portal click the ‘Manage my
Sharesave maturity’ link in the ‘I want to’ section on the top right of the page and follow
the on-screen instructions.
After confirming your details you will be presented with the options available to you.
(A)
Exercising your option to buy shares
If you wish to exercise your option to buy UBM plc (“UBM”) Shares you must do so within the six
month maturity period, i.e. from 1 June 2014 (the “Maturity Date”) to 30 November 2014 (the
“Lapse Date”)* (unless you missed any contributions in which case the Maturity Date and Lapse
Date are delayed by one month for each contribution missed). If your employment by UBM has
ceased or will cease before 1 June 2014, see below.
*If your employment within the UBM group ceases before 1 June 2014, by reason of redundancy, retirement, ill health, sale or
transfer of business or takeover, your Lapse Date will be six months after your leaving date. If a Participant dies, the lapse date
for their Executor will be twelve months from the date of death, or from the maturity date if earlier. You may only exercise the
maximum number of options shown on the Maturity Form. If your employment ceases for any other reason before this date,
your option will lapse and you should disregard this email.
The option may only be exercised once and if not exercised by the relevant Lapse Date it will
automatically cease to be exercisable after that date.
You can exercise your option to buy the maximum number of shares shown on your Investment
page by selecting the ‘I want to buy my shares’ option and following the on-screen instructions.
UBM will endeavour to meet the following timetable during the maturity period but circumstances
may not always allow this.
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Equiniti Limited will send maturity schedules to UBM on a weekly basis. Maturity
Instructions received by Monday of each week will be processed and forwarded to UBM on
Friday of that same week. Exercises will be submitted for UBM board approval and share
certificates will be dispatched within 36 days of receipt of the Maturity Form by Equiniti.
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Maturity Instructions received by Equiniti by 23 May 2014 will be included in the first
maturity schedule to be processed on Monday 2 June 2014.
(B)
Transferring shares as a gift
If you would like to transfer some or all of your shares as a gift into the name of another person,
you will have to exercise your option to buy shares and select to receive a share certificate. A
stock transfer form will then need to be competed and returned to Equiniti with the original share
certificate. Stock transfer forms can be obtained from www.shareview.co.uk
(C)
Selling your shares
You are able to arrange for Equiniti to sell all or some of your shares immediately when
exercising your option, or you can exercise and keep the shares and on receipt of your share
certificate, make your own arrangements for their sale using one of the many high street or
internet services now available.
The Equiniti Financial Services Limited Share Sale Service Terms & Conditions can be found in
the documents link in the ‘I want to section’ on ESP Portal. Please read these before deciding to
sell the shares using this service.
If you would like to use this share dealing facility, you must first exercise your option to buy the
maximum number of shares shown on your Investment page by selecting ‘I want to buy my
shares’. You will then be presented with the option to ‘sell the shares and receive the proceeds’.
Equiniti will arrange for shares to be sold immediately following exercise.s Anosale advice and a
cheque for the net proceeds will be sent to you at your registered address two business days
following the completion of the sale.
Please note that the share price can alter significantly between receipt of the Maturity Instruction
and the time of exercise and sale.s noPrices cannot be guaranteed and once
received; instructions
for sale cannot be withdrawn.s no
IMPORTANT NOTE: If you are subject to the Company’s Share Dealing Rules, you should
obtain permission to deal from the Company Secretarial department. The next close period will
commence on Monday 2 June 2014 and will not end until after the announcement of the
Company’s interim results on Friday 1 August 2014.
(D)
Repayment of savings and bonus without exercising your option
If you do not wish to exercise your option to buy shares you should select the ‘repay my savings’
option.s no Equiniti will close your Sharesave Account and repay the savings and
onus
b by sending
you a cheque (at your risk) to the address registered on the system. You should note that other
than the final tax-free bonus, no further interest will be added to your Sharesave account. The
option will lapse if you do not exercise within six months of the Maturity Date.s no If, having
withdrawn your savings, you subsequently decide to exercise before the Lapse Date you will
need to send a cheque to Equiniti drawn on a bank or building society account in your name for
either the cost of the maximum number of shares you are entitled to exercise or any lesser
number of shares, as the case may be.
(E) Tax issues
(i)
UBM Shares
The bonus of 0.s times your monthly contributions payable on your 36
contributions is tax-free and there is no income tax or capital gains tax payable on acquiring UBM
Shares when you exercise your option and therefore no need to disclose details in your tax
return.
(ii)
Capital Gains Tax
You may have a liability to pay capital gains tax if you sell your UBM shares and the profit of the
sale causes your annual capital gains from all sources to exceed the annual exemption limit for
the relevant tax year. The annual capital gains allowance for 2014/2015 is £11,000. The base
UBM cannot provide advice on ISA providers: you should consult your own stockbroker or
financial adviser if you require further information.
Neither Equiniti nor UBM is able to give tax or personal financial advice about the effect of
exercising your options on your tax or financial affairs. If you need further information or have
any concerns you should consider consulting an independent tax or financial adviser.