Data-Driven Decisions:
A New Mind-Set, Skill-Set
and
Tool-Set
Introduction and
Welcome
Burnell Lemoine,
Superintendent
State of Data in the
District
Randy Bernard,
Office of Staff Development
Celebrating Data Rooms
K – 2 Data Walls (Report Cards,
Reading Levels, Unit Skills
Mastered)
iLEAP & LEAP Scores by Student
(under each set of points earned by
student by ELA or Math)
Discipline DATA shown by red
zone, yellow zone, green zone kids
Attendance & Discipline
Professional Library
UPDATES:
Committee Documents
Course Failure
Evaluation Form
Data-Driven Decisions:
A New Mind-Set, Skill-Set and
Tool-Set
Gabe Rodriguez- Research Associate,
Picard Center
Becky Kreamer- Educational Consultant
Academic Achievement &
Social Competence
OUTCOMES
Teams:
Support
Staff
Data:
Support
Decision
Making
Practices
Support
Students
Center for Positive
Behavior Interventions
and Supports (2002)
Steps towards D3M
• Collect
• Post
Data Rooms
Data Teams
• Alignment
• Admin.
Training
• Team
Training
• Actionable
Info.
D3M
Got process?
Plan * Do * Study * Act
Graphic Organizer
Strengths (+)
Lessons Learned
Deltas (-)
Need to Learn
Plan* Do* Study* Act*
Begin with the end in
mind:
To provide you with a
new Mind-set, Skill-set
and Tool-set to utilize
data in your decisionmaking process
Mind-set, Skill-set, Toolset Video
Managing the Data
Team
“Far and away, the biggest mistake managers
make is ignoring the critical importance of
alignment.”
James Collins and Jerry Porras, Built to Last.
How do I empower my school
teams?
Where are the people on
your team?
‪
How much of their talent,
passion, and commitment
are they volunteering?
‪
7
Essential Ingredients for
Empowerment
11
Four Chronic Problems
For Teams
10
Where do I fit the School
Data Team in?
Required School Level Teams
Leadership Team
School Improvement Team
Grade Level / Dept. Team
SBLC
Data Team
Principal
Leadership Team
School
Improvement
Team
Grade/ Dpt.
Level Teams
Data Team
SBLC
Principal: Roles and
Responsibilities
1.Align teams
2.Communicate team purpose and
outcomes
3.Clearly define and communicate
expectations connected to data
4.Ensure teams utilization of data
5.Provide tools and training
necessary to utilize data
What types of data does an
administrator look at?
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Attendance
Enrollment
Satisfaction surveys (student,
teacher, parents)
Test results to assess progress,
allocate resources and create SIP
Issues brought up by the Leadership
Team
Principal
Leadership Team
School
Improvement
Team
Grade/ Dpt.
Level Teams
Data Team
SBLC
Working Smarter, Not Harder
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Document divided up according to
teams outlined on diagram
Includes Purpose, Outcome, Target
Group, Staff
Last column: Expectations and Data
Sources
Guiding Questions
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1. Can you eliminate other
committees on your campus?
2. Can you combine other initiatives
or committees on your campus?
3. Are you over or under-utilizing
certain staff?
4. Is the staff member selected
maximizing their strengths?
Principal
Leadership Team
School
Improvement
Team
Grade/ Dpt.
Level Teams
Data Team
SBLC
Leadership Team:

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Purpose
Outcome
Target Group
Staff involved
What expectations do you have
for your Leadership Team to
utilize school data?
What data sources would
you like your Leadership
Team to utilize?
Principal
Leadership Team
School
Improvement
Team
Grade/ Dpt.
Level Teams
Data Team
SBLC
Principal
Leadership Team
School
Improvement
Team
•Professional
Development
•Parent/
Community
Support
Grade/ Dpt.
Level Teams
Data Team
SBLC
School Improvement Plan
Teams
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Purpose(s)
Outcome(s)
Target Group(s)
Staff Involved
What expectations do you have
for your School Improvement
Teams to utilize school data?
What data sources would
you like your School
Improvement Team to utilize?
Principal
Leadership Team
School
Improvement
Team
Grade/ Dpt.
Level Teams
Data Team
SBLC
Grade Level Teams
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Purpose
Outcome
Target Group
Staff Involved
What expectations do you have
for your Grade Level Teams to
utilize school data?
What data sources would
you like your Grade Level
Teams to utilize?
Principal
Leadership Team
School
Improvement
Team
Grade/ Dpt.
Level Teams
Data Team
SBLC
Principal
Leadership Team
School
Improvement
Team
Grade/ Dpt.
Level Teams
Data Team
SBLC
RtI
•Academic
•PBIS
SBLC and RTI Teams
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Purposes
Outcomes
Target Group
Staff Involved
What expectations do you have
for your SBLC/RTI teams to utilize
school data?
What data sources would
you like your SBLC/RTI to
utilize?
All of these critical teams
require the use of a lot of data:
How can we be efficient and
effective with data?
Data Teams
Data Team: Roles and
Responsibilities
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Purpose
Outcome
Target Group
Staff Involved
Functional View of School Data
Leadership
SBLC
School
Level
Data
Grade
Level
Teams
SIT
What is a School Data
Team?
School Data Team
Development Document
Forming the School Data
Team
Who should be on it?
Team roles and responsibilities
School Based Data Team Planning
Guide
Common Objections and Barriers
to Data Driven Decision Making
Major Barriers for School Districts
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Lack of training
50%
Lack of understanding 39%
Absence of clear priorities of what to
do with the data
35%
Low quality data
24%
Timing of data
24%
Data is too complicated to
understand
22%
Objection 1: Ouch! It hurts.
Maybe it’ll hurt less if I don’t
look.
Confront Reality
“The first responsibility of a leader
is to confront reality.”
Max DePree, CEO, Herman Miller
Objection 2:
I’m‪overwhelmed‪and‪short‪on‪
time.
I know my students and
school well enough to know
what is needed.
Avoid cardiac assessments.
These are just assumptions
that may or may not be
correct.
Objection‪3:‪‪I‪don’t‪want‪to‪point‪
fingers or go on a witch hunt.
Objection 4: I have a data room,
so I am already doing this.
Build it and they will come is
not enough.
Reporting is not analysis.
Objection 5: I always look at the
prior years data to make
decisions.
What’s new with this process?
Recap: The School Data Team
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Roles
Responsibilities
Meetings: See sample agenda
Training: TBA
Closing and Final
Remarks
Update Graphic Organizer
Louise Chargois, Curriculum and
Instruction
Thank you!
Make it a great year!