IAS Finances
Members’ Meeting
Kuala Lumpur, Malaysia,
Tuesday, 2 July 2013
Treasurer: Anton Pozniak
Finance SubCommittee: Celia Christie-Samuels, Alex Muganga Muganzi
GENERAL SITUATION

IAS Core 2012 :
Audit approved by KPMG, Surplus of 3K allocated to the General
Reserve

AIDS 2012 :
Audit approved by KPMG, surplus of $293K, allocated to the
General Reserve to support the Core Activities over 2013/2014

IAS Core 2013 :
Balanced with a new fundraising income of $1,4M.

IAS 2013 :
Deficit of $923K vs $498K in March

AIDS 2014 :
Deficit of $986K no major change since last EC
which is lower than revolving fund allocation and acceptable at this point

Revolving Fund For Conference Institutional Memory & Administration
approved by the partners
2012 RESULT

AIDS 2012: As aproved by the EC/GC, the AIDS2012 surplus was
allocated as follows:
 General Reserve for future conferences & AIDS2012 follow up:





AIDS2014 support to Global Village, International Scholarship Fund
AIDS2014 support to maintain lower fee level for l&mi countries
AIDS2014 Revolving Fund
AIDS2012 follow up by IAS in 2013
AIDS Pioneers project
$1,300,000
$200,000
$300,000
$500,000
$200,000
$100,000
 General Reserve to support Core expenses over 2013/2014: $293,000
• IAS Secretariat: as projected at the EC in March 2013, the
secretariat realized a surplus of $3K allocated to the General
Reserve

2012 Financial Statements approved by the IAS GC
IAS HQ 2013
 Expenses:
o
ForEx USD/CHF: 80% of the CHF expenses are now covered by ForEx contracts
until the end of 2013
 Income:
o
o
Additional commitment since last EC
Pending opportunities
$250K
$491K
(KAPS)
(TasP/KAPS/E2)

Working on an emergency budget in case the fundraising target is not reached
(deficit of at least $700K).

The alternative is, as per the IAS HQ 2013 budget guidelines approved by the
Officers in September 2012 and the GC in December 2012, to reduce the staff count
to reach a healthy financial situation again.

Assessment for the above will be undertaken by the Secretariat in September 2013
and actions will be taken accordingly if needed and GC will be informed.

IAS HQ 2013 projection approved by the IAS GC
IAS HQ 2013 – Expenses projection
Stated in U$ 000
GOVERNANCE
MEMBERSHIP
EXECUTIVE
FUNDRAISING
COMMUNICATIONS
I/T
HR
FINANCE & ADMIN
CONF SHARED SERVICES
EVALUATION
SCHOLARSHIPS
SAT / EXHIB / SPONSORS
CONF MGMT
CONF PROGRAMME
CONF LOGISTICS
CONF OFFICE COSTS
PARTNERSHIPS
POLICY / ADVOCACY
573
223
57
77
198
133
59
75
1,460
102
134
711
654
411
892
229
1,793
RESEARCH PROMOTION
1,791
TOTAL EXPENSES
(excl. SubG)
$9,573
FIXED TERM STAFF
PERMANENT STAFF
759
5,351
NON-CONF TRAVEL
CONTRACTED SERVICES
CONSULTANT FEES
OFFICE COSTS
GOVERNANCE
COMMS, MKTG
959
186
360
991
339
273
$9,573
IAS HQ 2013 – Income projection
Stated in U$ 000
March
2013
July
2013
CONTRIBUTION FROM GENERAL RESERVE
PAST CONFERENCE SURPLUS
NON-CONF DONOR
COMMITTED
NON-CONF DONOR
FUNDRAISING
SECRETARIAT REMAINING
P/A & RP PENDING
P/A REMAINING
MEMBERSHIPS
INTERESTS & MISC. FUNDING
SUPPORTED BY CONFERENCES:
IAS 2013
AIDS 2014
IAS 2015
PARTNERSHIPS
RESEARCH PROMOTION (Excl. SubG)
ILF CONTRIBUTION
POLICY ADVOCACY CONTRIBUTION
60
248
200
1,400
60
248
200
500
144
290
491
339
500
144
2,246
1,906
298
224
1,314
310
755
2,246
1,906
298
224
1,314
310
1,005
TOTAL INCOME
$9,605
$9,575
TOTAL SURPLUS
$32K
$2K
IAS 2013 - Kuala Lumpur

Fundraising target of $1,6M was raised to $1,7M

As of 1 June, expected fundraising is $1,6M committed (94% of target).

The conference budget now shows a deficit of just over $900K (incl. 500K
allocated to the RF).

IAS 2013 projections approved by the IAS GC
IAS 2013 – Budget Summary
Stated in U$ 000
Approved Budget
March 2013
IAS EC
Projection
June 2013
IAS EC/GC





SPONSORS & DONORS
COMMERCIAL SPONSORSHIP
REGISTRATION FEES
OTHER REVENUES
TOTAL REVENUES
3,013
1,025
2,141
111
$6,290
2,652
747
1,951
55
$5,405

















LOGISTICS
EXHIBITION & SATELLITES COSTS
SCHOLARSHIPS
PROGRAMME
AV
IAS CONFERENCE SECRETARIAT
IT
COMMUNICATIONS
EVALUATION + QUALITY ASSESSMENT
RESOURCE DEVELOPMENT
REVOLVING FUND
GOVERNANCE
AUDIT / FINANCE
VARIOUS FINANCIAL COSTS & TICKS
START-UP COSTS
OTHER LOCAL COSTS
TOTAL COSTS
1,323
158
487
597
254
1,410
421
349
83
198
500
110
260
411
70
150
$6,779
1,211
143
367
567
210
1,247
496
337
28
198
500
110
211
481
74
150
$6,328

TOTAL DEFICIT
-$489
-$923
AIDS2014 - Melbourne
 Deficit of $986K
 Income
As per budget guidelines, registration income based on 7,000 full fee paying
participants (vs 8,800 Budgeted for AIDS 2012).
o Host country contribution is half in Melbourne (3.5M) than in the U.S.
o The budgeted income include reserves from AIDS2012 mentioned earlier
o
 Expenses:
 Overall cost reduced by 14% vs AIDS2012 budget, despite a venue rental
4x more expensive than D.C. :
o
o
o
o

From 10 to 6 session rooms (mini session rooms)
Size of Media Center decreased
Size of GV reduced with almost 50%
Scholarship programme reduced
AIDS2014 budget approved by the IAS GC
AIDS 2014 – Budget Summary
Stated in U$ 000
SPONSORS & DONORS
COMMERCIAL SPONSORSHIP
REGISTRATION FEES
OTHER REVENUES

TOTAL REVENUES
LOGISTICS
EXHIBITION & SATELLITES COSTS
SCHOLARSHIPS
LOCAL SECRETARIAT
PROGRAMME
PROGRAMME ACTIVITIES
IAS CONFERENCE SECRETARIAT
IT
COMMUNICATIONS
EVALUATION + QUALITY ASSESSMENT
RESOURCE DEVELOPMENT
REVOLVING FUND
GOVERNANCE
AUDIT / FINANCE
VARIOUS FINANCIAL COSTS & TICKS
START-UP COSTS
AV

TOTAL COSTS
o
Allocation to AIDS2014 & follow up

TOTAL SURPLUS / - DEFICIT
AIDS2010
Audited Report
AIDS2012
Audited Report
AIDS2014
Working Budget
10,170
4,083
8,998
482
11,000
4,754
10,353
478
$26,585
8,078
3,830
6,783
1,345
$20,036
4,939
664
2,369
909
2,378
862
3,219
1,428
1,536
265
765
0
354
952
1,962
98
1,032
4,305
711
2,051
906
2,326
897
4,729
1,383
1,571
209
933
1,000
544
670
1,216
255
1,282
4,699
448
1,545
472
2,378
718
3,653
1,018
836
53
736
1,000
233
480
1,650
250
852
$23,733
$23,733
$24,992
$21,022
1,300
$0
$293
-$986
Revolving Fund For Conference
Institutional Memory & Administration
The proposal was approved by the IAS GC
 Background

The Officers have suggested a new Revolving Fund for our conferences in
complement to the two existing funds with the same total amount of
money that will just be divided differently. The amount is $2M (25% of the
agreed ultimate target of $8M)
allocation
IAC RF
IAS RF
CIM&A RF
•
TOTAL

$3,8M
$1,5M
$5.3M
$1,4M
$0.6M
$2.4M
$0.9M
$2.0M
$5.3M
This third fund will jointly serve the two conferences, for their conference
secretariat, administration and institutional memory and thereby sustain
the overall Secretariat.
 Proposal was made to the IAC permanent partners and approved
unanimously (UNAIDS, ICW, GNP+ AND ICASO) on June 8, 2013.