NExpress Koha
Cataloging in the New
Shared Catalog
Just like in your old system…
• Add holdings to existing records
• Bring in (import) records for items not in
the catalog
• Create new MARC record for an item
The Migration Process: Pouring from
one container to another
Item types
(Winnebago or Follett)
Item types
(Koha)
We just hope
they make
more sense!
Material Types &
Call Numbers
(Winnebago/Follett)
Billingual
Biography
Board Book
Book on Cassette
Book on
Collection Codes
(Koha)
Old System n/a
(Winnebago/Follett)
Adult
Childrens
Young Adult
Cataloging
Shelving location
(Koha)
Add holdings to existing records
• First, search the catalog for the
item you have in your hand.
There are two
ways to get to
the cataloging
module in Koha
In the Cataloguing
Search box, type in the
book’s ISBN number;
searching by ISBN
Click MARC
Click Add Holdings
Fill in necessary
information
Click Add Item
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8 – Koha collection
c – Shelving location
d – Date acquired
g – Cost , normal
purchase price
o – Koha full call
number
p – Piece designation
(barcode)
t – Copy number
v – Replacement cost
y – Koha Item type
z – Public note
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If the item is not already
in the catalog:
Importing new MARC records
into the catalog directly from
online databases
In Koha:
• If no search result is found, click z39.50 search
• Put the ISBN in the ISBN field
• Choose the databases to search (ex. KLC &
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•
•
•
•
•
•
Library of Congress)
Click on MARC to check the record
Choose the best record & click Import
Change the framework from Default to Standard
Add your library’s OCLC code to the 003 field
Click Save
Add item information
Done!
• Click z39.50 search
• Search many free databases for a record
Click Select All or
boxes next to the
databases to
search
Click Search
Click MARC to check
the record for accuracy
Click Import
Change the framework
from Default to
Standard
003 field. Add your
OCLC code.
Alternate way to import new
MARC records directly from
online databases
• Click Add MARC
Record
Change the framework
from Default to
Standard
Click Z39.50
Search
Steps are the same as previous
If the item can’t be found in a
Z39.50 Search:
Import from the Hybrid KLC
or
Import from OCLC
or
Import from vendor
Batch Import of Records
• Download batch of records to your
desktop from the Hybrid KLC, OCLC, or a
vendor
• Under Tools, click State MARC Records for
Import (must be logged in TECH account)
• Use the Browse button to find the file on
your Desktop. Click Upload file.
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Batch Import of Records (cont.)
• Make sure the cataloging defaults look like
this:
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Batch Import of Records (cont.)
• and like this:
• Click Stage for Import.
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Batch Import of Records (cont.)
• If you tried to download an item already
in the catalog, you will be notified. Click
Manage Staged Records.
• Click Import into Catalogue
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Batch Import of Records (cont.)
• Click on the Biblio Number or wait 10
minutes to Search for the Item.
• Add item information.
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Cataloging Tips & Handouts
• http://www.nexpresslibrary.org/training/ca
taloging-training/
– Koha Cataloging Manual
– NExpress Item Types and Collection Codes
– Adding Item Information
– Adding Records from the Hybrid KLC
– CatExpress to NExpress -- Staging Records for
Import
– Adding Brief Title & ILL Item Records
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