Finance and Administration Manager (part-time)
Dear Applicant
Thank you for your interest in this post.
Bridport Arts Centre is a busy multi-arts venue in the centre of the town, housed in a Grade 2 listed
Wesleyan Chapel. It consists of a small-scale theatre (200 seats), gallery, bar and café. It opened 40 years
ago and plays a central role in Bridport, West Dorset: an attractive and culturally vibrant market town with a
population of 13,000 on the World Heritage-designated Jurassic Coast.
The Arts Centre runs a year-round programme of theatre, dance, live music, literature, film, visual art,
workshops and community and non-professional events. We are one of only two Arts Council England
revenue-funded venues in West Dorset and are strategically important in the region’s cultural infrastructure.
We are also revenue funded by West Dorset District Council and Bridport Town Council.
We are looking to recruit a part-time post to manage the financial operation of the Arts Centre and support
the administration of the artistic programme.
Attached are the job description, person specification and summary of terms and conditions.
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Applications must be received by: midday on Friday 22 November 2013. Please send to Dee Fenton,
General Manager, Bridport Arts Centre, South Street, Bridport DT6 3NR, or by email it to [email protected]. Any applications received after this date and time will not be considered.
Interviews for the post will take place w/c 25 November 2013.
Further information about Bridport Arts Centre can be found on our website: www.bridport-arts.com.
We look forward to receiving your application.
Polly Gifford
Director
Finance and Administration Manager (part-time)
Application Form
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How many days sickness absence have you had in the past 12 months?
In order to meet the needs of current and potential employees and to act in accordance with the Disability
Discrimination Act 1995 please give brief details of any disability or medical condition which might affect your
performance in this post.
Relevant training and professional qualifications (please continue on a separate sheet if necessary):
Please outline your suitability for the post:
(Please refer to the job description and person specification. Please do not attach a CV)
Referees (one of which must be your current/most recent employer. If self employed, you may use a client as
a referee):
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(We will only contact your referees if your application is successful).
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Declaration:
I certify that the information given on this form is, to the best of my knowledge, true and complete, and can be treated as part of any subsequent
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Any false statement or omission may be sufficient cause for rejection or for an employment contract to be invalidated and the employee subject to
disciplinary action or dismissal.
Signed………
Date…………
Finance and Administration Manager (part time)
Job Description
Hours:
Salary:
Responsible to:
2.5 days per week
£20,000 pro rata (£10,000 pa)
Director
The Finance and Administration Manager is responsible for the efficient and effective financial operation of
the Arts Centre, and working closely with the Director to support the administration of the artistic
programme.
Key objectives of post:
 Managing the day to day bookkeeping and other financial systems.
 Working with the Director on financial management of the Arts Centre.
 Administration of the artistic programme including contracts and record keeping.
Chief areas of responsibility:
Financial Systems / Bookkeeping
 Record and manage all income and expenditure on computerised system (QuickBooks).
 Box Office reconciliations, including external hirers reconciliations and associated paperwork.
 Payments to artists in line with agreed contractual obligations.
 Invoices, petty cash transactions and reconciliation.
 Administration of outsourced payroll for salaried and casual staff
 Purchase Ledger payments.
 Payments for Bridport Prize and other core BAC projects.
 Liaison with Director and Treasurer on all financial issues.
Financial Management
 Manage and monitor the Centre’s finances in consultation with the Director, including preparation and
monitoring of cash flows and management accounts.
 Prepare reports for the Board to ensure that Trustees are kept fully informed and up to date with all
financial actions and decisions.
 Work with the Director on preparation and monitoring of budgets.
 Support other budget holders on the monitoring of their budgets.
 Work with our accountants on end of year accounts / audit.
Programme Administration
 Provide administrative support for the programme including producing contracts for visiting artists and
companies
 Monitor and keep accurate records of income, expenditure and attendance.
 Manage Performing Rights Society records, payments and reporting.
 Contribute to reports for Arts Council England and other funders.
Other
 Attendance at internal and external meetings as required.
 To observe and promote Bridport Art Centre’s policies and procedures.
 Any other duties the Employer shall from time to time determine, commensurate with the Employee’s
role.
Finance and Administration Manager (part time)
Person Specification
Criteria
Essential
Desirable
Qualifications
Educated to degree level or
equivalent or qualified by track
record of relevant experience.
Financial or accounting qualification.
Competencies
Experience of computerised
bookkeeping systems.
Experience of Quick Books (the system used by
BAC).
IT literate (the Arts Centre uses Mac
computers with MS Office)
Experience
Special
aptitudes
At least 3 years experience of
bookkeeping and financial
management.
Experience of small business models.
Experience of setting and managing
budgets and producing cash flow
forecasts.
Experience of producing and managing
contracts.
An interest in the arts and a belief in
the value of their role in society.
Knowledge and personal experience of the arts.
Experience of public and grant funding.
Analytical, structured and detailfocused approach.
Good written and verbal
communication.
Ability to work as part of a small
team.
Ability to work under own initiative
and with minimum supervision.
Ability to work under pressure and
to deadlines.
Circumstances
Ability to work flexibly when required
Current driving licence (unless prevented from
holding a licence by disability)
Finance and Administration Manager (part-time)
Bridport Arts Centre
Summary of terms and conditions of employment
The terms below do not form part of a contract and are for information only. Should you be offered and
accept employment with Bridport Arts Centre you will receive a contract setting out in full your terms and
conditions.
Employer
Bridport Arts Centre Charitable Trust
Job Title
Finance and Administration Manager
Hours of Work
2.5 days per week. There is flexibility on days worked subject to agreement with the Director.
Salary Information
The salary for the job is £20,000 pa pro rata
Holiday Entitlement
The annual leave entitlement will be 28 days pro rata.
Probationary Period
The post is subject to a termination notice period for employee and employer of 3 months.
Flexibility
All Bridport Arts Centre jobs are carried on a flexible basis. Duties and responsibilities may vary as a result
of policy reviews without changing the level of responsibility indicated in the attached job description.