RISK ASSESSMENT FOR
School Games Level 3 Festival
Winter Festival – 2nd February 2016
Summer Festival – 24th June 2016
Written and Compiled by:
Nadine Barnard
School Games Coordinator
July 2015
RISK ASSESSMENT FOR THE SCHOOL GAMES FESTIVAL
CONTENTS
General information ..................................................................... 2
First aid ........................................................................................ 3
Fire precautions ........................................................................... 3
Setting up the event ..................................................................... 3
Electrical equipment .................................................................... 4
Mobile phones ............................................................................. 4
Risk assessment forms ............................................................... 6
1
GENERAL INFORMATION
Introduction
The purpose of this risk assessment is to identify the hazards associated with the
School Games Level 3 Festivals that are to be held across three sites; Keele
University, Keele, Staffordshire; Fenton Manor, Stoke-on-Trent; and Northwood
Stadium, Stoke-on-Trent.
The assessment will try to identify the range of hazards and offer suitable and
sufficient control measures that are reasonably practicable to remove the original
hazard.
General Information
The School Games Level 3 Festivals are organised by Sport Across Staffordshire
and Stoke-on-Trent on behalf of the Staffordshire and Stoke-on-Trent School Games
Local Organising Committee and, as such, is covered by Stafford Borough Council’s
Public Liability Insurance.
The duration of the events will be as follows:
Tuesday 2nd February 2016
09:45 to 16:00 with site set up from 8:00
Friday 24th June 2016
09:45 to 16:00 with site set up from 6.45
During the events several different sports will be on offer, within various areas of the
leisure complex as follows:
Winter Festival 2nd February 2016
Sport
Venue
Basketball
Sportshall Athletics
Netball (High 5)
Northwood Stadium
Fenton Manor A & B
Fenton Manor C, D & E
Summer Festival 24th June 2016
Sport
Venue
Cross Country
Golf (Tri)
Netball
Rounders
Rugby Union Tag
Volleyball
Change 4 Life
Keele playing fields
Keele playing fields
Keele tennis courts
Keele Playing fields
Keele playing fields
Keele sports hall
Keele astro turf
At all times each of the sports will be supervised by a competent person, the Sports
Co-ordinator, who will ensure, as far as is reasonably practicable, the health safety
and welfare of the participants of the particular event.
2
Approximately 600 young people for the winter festival and 2000 young people for
the summer festival from Schools within Staffordshire and Stoke-on-Trent will take
part. Each school will be required to register their teams. The schools will be
required to bring two copies of the pupils names, details of any medical condition that
they may have, and also emergency contact numbers. These details will be kept with
the lead teacher of each team.
This risk assessment has been compiled by the Sport Across Staffordshire and
Stoke-on-Trent School Games Coordinator. Throughout the event the School
Games Coordinator and other staff will tour the sites to determine if there are any
alterations to be made to the assessment or new control measures to be
implemented. Information gathered from the 2014 event will influence the contents of
the assessment for future events of this nature.
Nadine Barnard
School Games Coordinator
Date: 31.7.15
FIRST AID
First Aid is to be carried out by Chase Medics who will be on each site for the
duration of the event.
FIRE PRECAUTIONS
The fire evacuation procedure that is in place at the leisure centre will be used to
evacuate participants and spectators in case of an emergency. All of the employees
at the sports centre are fully aware of the evacuation procedure and undertake fire
drills on a regular basis. When setting up the indoor sports, each Sports Coordinator will be required to check that the relevant fire exits are unlocked and
unobstructed. Individual fire evacuation procedures must be followed on each
satellite site which sports co-ordinators must be aware of.
SETTING UP THE EVENT
Each Sports Co-ordinator will be responsible for setting up his or her own equipment
for the activity to be undertaken. Each Sports-Co-ordinator has been provided with a
Risk Assessment Checklist which they will be required to complete before their
activity begins.
3
ELECTRICAL EQUIPMENT
Electrical equipment to be used as part of the event are walkie-talkies and PA/sound
system and computer equipment.
MOBILE PHONES
Below is a list of the mobile telephone numbers of personnel on duty on the day.
Winter Festival 2nd February 2016
Name and site
Ben Hollands, (SASSOT) - Fenton Manor
Chris Milward, (SASSOT) - Fenton Manor
Nadine Barnard, (SASSOT) - Fenton Manor
Camilla Denham (SASSOT) – Fenton Manor
Claire Greenwood (SASSOT) – Fenton Manor
Lee Booth (SASSOT) – Fenton Manor
Mark Thornewill (SASSOT) - Fenton Manor
Naomi Bird (SASSOT) - Fenton Manor
Chloe Groves (SASSOT) - Fenton Manor
Basketball Coordinator - TBC Northwood Stadium
Kate O’Leary (Netball Coordinator) - Fenton Manor
Andy Burgess (Sportshall Athletics) Fenton Manor
Contact
Number
07812 351083
07800 619681
07800 619308
07772 223059
07772 223015
07800 619695
07800 619896
07800 619843
07814 131074
07545924957
07500 123268
Summer Festival 24th June 2016
Name and site
Ben Hollands (SASSOT) - Keele University
Chris Milward (SASSOT) - Keele University
Nadine Barnard (SASSOT) - Keele University
Camilla Denham (SASSOT) – Keele University
Claire Greenwood (SASSOT) – Keele University
Lee Booth (SASSOT) – Keele University
Mark Thornewill (SASSOT) - Keele University
Naomi Bird (SASSOT) - Keele University
Chloe Groves (SASSOT) - Keele University
Cath Pendlebury (Cross Country) Keele University
Andy Leigh (Golf Coordinator) Keele University
Kate O’Leary (Netball Coordinator) Keele University
Laura Colclough - Rounders Coordinator Keele University
Simon Hincks (Tag Rugby Coordinator) Keele University
Sam Allen (Volleyball Coordinator) Keele University
Contact
Number
07812 351083
07800 619681
07800 619308
07772 223059
07772 223015
07800 619695
07800 619896
07800 619843
07814 131074
07800 619841
07765 258550
07545924957
07912 541471
4
ADDITIONAL INFORMATION
Each venue has carried out recent risk assessments for each of the areas to be used
for the School Games Festival. Copies of these risk assessments are available on
the website; www.staffsandstokeschoolgames.co.uk
Each school is required to have at least one member of staff at each sport that their
pupils are taking part in. These staff members are responsible for the behaviour and
supervision of their pupils at all times, including when using transport provided for the
School Games.
5
RISK ASSESSMENT FORM
EVENT: School Games Level Three Festival
No.
Activity
Include machinery,
chemicals
used etc.
1
Accidents/injuries to
participants of the
sports/events
DATE: 31.7.15
ASSESSED BY: SASSOT School Games Co-ordinator
Hazard/Injury
Give Details of
possible hazards
and/or potential
injuries
Serious or fatal
injuries.
Severity (S)
Major =3
Minor =2
Trivial =1
Likelihood (L)
Very Likely =3
Fairly Likely=2
Unlikely =1
3
1
Risk
Rate(=SxL)
High = 9 or 6
Medium = 3 or 4
Low = 1 or 2
3
Minor cuts or bruises
2
2
4
Slips, trips and falls.
2
1
2
Exhaustion, cramp,
muscle problems etc.
Heart failure by
participants.
2
1
2
3
1
3
Existing Control Measures
Include relevant
training, protective equipment
provided etc.
First Aid personnel on site at
all times.
Medical details kept of all
participants and emergency
contacts of all young people
kept by school.
Emergency Contacts for each
School (Nominated Person)
kept
First Aid personnel on site at
all times.
Medical details kept of all
participants and emergency
contacts of all young people
kept by school.
Emergency Contacts for each
School (Nominated Person)
kept
Sports Co-ordinators to ensure
all participants are suitable
dressed (especially footwear)
before event begins
Sports Co-ordinators to ensure
area is clear of debris etc.
before event begins
First Aid personnel on site at
all times
Use of radio / telephone and
first aid personnel on site
Medical details kept by
schools of all participants
Emergency Contacts for each
School (Nominated Person)
kept
Further Action Required
Ensure it is made clear in
documentation that schools are
expected to bring emergency contact
information with them
6
2
Weather Conditions
Slips, trips or falls
Sunburn /
Dehydration
2
1
2
3
Child Protection
Lost Children
3
1
3
Potential Abuse
3
1
3
If areas become wet during
play then an assessment will
take place by the Sports
Coordinator and a decision
made as to whether the event
can carry on.
Schools have been asked to
ensure that their pupils are
dressed appropriately for the
weather
Water will be available for
participants at all times
All schools to bring adequate
teaching staff to the event as
per their own school risk
assessment.
SASSOT staff will also be on
hand to keep their eyes pealed
as to where the children are at
all times.
Teaching staff are asked to be
aware of where their children
are
The Missing Persons
procedure is outlined in the
Welfare Manual for the event
Schools and Sports Coordinators have been given a
copy of the event Welfare
Manual which outlines
procedures in case of concern.
The SASSOT Welfare Officer
will be on duty throughout the
event and all schools / Sports
Co-ordinators have been given
his mobile number
All people wishing to take
photos / video footage are
required to register
beforehand, and all pupils will
wear wristbands, denoting
whether they can be
photographed.
7
4
Fire Precautions
5
Car Parking
6
Movement Around
Sites
Death, burns and
minor injuries.
Death, broken limbs,
cuts and bruises
3
1
3
3
1
3
Broken limbs, cuts
and bruises
2
1
2
All sports co-ordinators and
volunteers will be required to
complete a Self Declaration
form prior to the start of the
event
Existing fire precautions in
place for the buildings.
Teachers will guide the young
people down the pathways to
the main building in their
school group.
Volunteer Car Parking
attendants will be wearing hivis jackets and will be on duty
at the start of the event
Safe movement around the
site, considering other people
particularly on uneven
surfaces and disabled people.
Leaders will control areas of
large groups
8