Making the most of the learner, group and educator
upload file for the Literacy and Numeracy for Adults
Assessment Tool
The webinar will start at 12:10pm.
When you logged on your system was checked.
Hopefully you got through.
If not you may not have the Flash installed on your
computer. You need Flash to view the webinar.
Full
Screen
List participants
Public Chat Area
Q&A
• We will pause during
the webinar to respond
to any questions that
you have written in the
Public Chat Area.
• The advantages of using
the upload function
• How to create a successful
learner upload file from a
basic spreadsheet
• Addressing possible errors
• Some Excel tips that may
be useful
• Additional features - adding
groups and educators
• Knowing where to access
further support
The advantages of using the upload function
•
•
•
•
Enables a clean dataset
Saves administration time
Allows for reliable updating
Improves Integration / Interoperability
Todays Webinar uses the
Training environment
http://assesstool-uat.tec.govt.nz/
• Access is given to this site at the same time as
access to the live production environment.
• You use the same ESAA login details
• The URL is different and it will have a different
colour
• This site is designed for you to experiment, explore
and is the perfect place to practice any of the
learner, group and educator upload functions
• Real NSN’s and real learners are good to use
How to create a successful learner
upload file from a basic spreadsheet
Learner upload - summary
•
•
•
•
•
•
Login in to Training Environment
Click on “Administration” tab
Click on “Help”
Click on “File Format for Bulk Uploads”
Download the “Leaner Only Upload.csv”
Edit this file – change EDUMIS number
and replace learner details with your own
SMS records
• Save and upload
Q&A
• Questions?
Addressing possible errors
•
Error validating Learner record
UID5,DEMO0280,1984485409,Newson,Rachael,F,2/10/1981,rachael.newson@demo
.com,111,, - There was an incorrect number of columns - expecting 12 but was 11
•
An error has been found validating the organisation: 1234,,,,,,,,,,,The Insitution
Number provided '1234' is unknown.
Addressing possible errors
•
The row count in the Learner section does not match the number of rows in that
section.
•
There was a problem uploading the Learner/Educator file specified. Please download
the Error Log from the link above, correct the errors in the Learner/Educator file and
try again.
Some Excel tips that may be useful - 1
•
To create extra commas in a file
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
=“”
Sometimes an error message requires that a section does not have the correct number of
columns. By typing in the following: =“” this will trick excel into thinking there is
something in the column and it will then create the required additional commas
Some Excel tips that may be useful - 2
•
Changing text to the number format
You may find that the SMS ID numbers are sometimes
stored as text fields – these can be easily converted by
Selecting them and then clicking on the
symbol.
You then click on ‘Convert to Number’
Some Excel tips that may be useful - 3
•
Changing sections into the correct format
You may find your SMS exports data in a
Different format to what is required.
Select the text you need to convert, the click
on “Edit” then “Replace”. From here you can
put in. What you see in the “Find what” box
and then enter in what you require in the
“Replace with”.
Some Excel tips that may be useful - 4
•
Using the VLOOKUP formula
This formula can be used to convert a list of
written ethnicities into the required list of
codes. It’s also useful for matching user IDs
to group IDs.
Lookup_value = what you have and need to convert
Table_array = the conversion list, ie MoE ethnicity list
Col_index_num = the column number of the result you want
[Range_lookup] = always type in the word: FALSE
Additional features
- adding groups and educators
This has the same learner section in the middle, with two new sections. The Group
section lists the groups and gives them an ID, the Group Membership section
associates a learner to one or more groups
Q&A
• Questions?
Knowing where to access further support
Three options for uploading support:
1. Training or Live Assessment Tool sites
2. http://www.literacyandnumeracyforadults.com/
3. Assessment Tool Service Desk for personal
support
Support and
Help Files
http://www.literacyandnumeracyforadults.com/
Support and
Help Files
Assessment Tool Service Desk
• Personal support can be accessed via:
• [email protected]
• 0800 685 222
Q&A
• Questions?