National Federation of Young Farmers' Clubs
"Fun, Learning and Achievement"
Paper Ref: 043-15-AC
Annual Convention
EVENT MANAGEMENT TEAM
Various positions available
Annually the National Federation of Young Farmers’ Clubs (NFYFC) hosts its Annual Convention – an event attended by
more than 5,000 YFC members. The Convention comprises of YFC competition finals, an agricultural conference and the
NFYFCs Annual General Meeting as well as a dance held each evening.
The event is held over a 3 day period annually in late April or early May.
The event organisers and managers are seeking to build the Event Management Team for the 2015 event and we are now
recruiting. This is an ideal opportunity for associate members or supporters of the YFC organisation to volunteer to
support and help run the NFYFCs largest annual event.
Job Description
Job Title:
Member of EVENT MANAGEMENT TEAM x 9
We are recruiting for the following members of the teams:-
1.
Position
Event Manager (day time shift)
Name
Recruiting
2.
Assistant to Event Manager (day time shift)
Recruiting
3.
Torquay town steward (day time shift) 1
Recruiting
4.
Torquay town steward (day time shift) 2
Recruiting
5.
Torquay town steward (day time shift) 3
Recruiting
6.
Torquay town steward (day time shift) 4
Recruiting
7.
Door Manager 2 (night time shift)
Recruiting
8.
Door Manager 3 (night time shift)
Recruiting
9.
Door Manager 4 (night time shift)
Recruiting
Hours of Work
Friday 12.30 to 18.20 & 20.45 to 00.15 hrs
Saturday approx 11.30 to 18..30 hrs
Sunday approx 11.30 to 18..30 hrs
Friday 12.30 to 18.20 & 20.45 to 00.15 hrs
Saturday approx 11.30 to 18..30 hrs
Sunday approx 11.30 to 18..30 hrs
Friday 12.30 to 18.20 & 20.45 to 00.15 hrs
Saturday approx 11.30 to 18..30 hrs
Sunday approx 11.30 to 18..30 hrs
Friday 12.30 to 18.20 & 20.45 to 00.15 hrs
Saturday approx 11.30 to 18..30 hrs
Sunday approx 11.30 to 18..30 hrs
Friday 12.30 to 18.20 & 20.45 to 00.15 hrs
Saturday approx 11.30 to 18..30 hrs
Sunday approx 11.30 to 18..30 hrs
Friday 12.30 to 18.20 & 20.45 to 00.15 hrs
Saturday approx 11.30 to 18..30 hrs
Sunday approx 11.30 to 18..30 hrs
Friday 20.20 to 02.20 hrs
Saturday 20.45 to 02.20 hrs
Sunday 20.45 to 00.20 hrs
Friday 20.20 to 02.20 hrs
Saturday 20.45 to 02.20 hrs
Sunday 20.45 to 00.20 hrs
Friday 20.20 to 02.20 hrs
Saturday 20.45 to 02.20 hrs
Sunday 20.45 to 00.20 hrs
Page 1 of 3
National Federation of Young Farmers’ Clubs, YFC Centre, 10th Street, Stoneleigh Park, Kenilworth, CV8 2LG
nfyfc.org.uk
[email protected]
02476 857200
twitter.com/nfyfc
facebook.com/nfyfc
Purpose of the post:
To support the management and delivery of NFYFC Annual Convention held in April or May
annually. The role is effective for the duration of the event only, however from time to time you
will be consulted with concerning how the event will be delivered and planned.
Responsible to:
Annual Convention Organisers, James Eckley & Emily Johnson
Annual Convention Chief Event Manager, Robert (Bob) Blezard
Responsible for:
No direct reports are responsible to these posts.
Hours of work:
The Annual Convention Event Management Team works on a team basis. There are two teams – a
daytime team and an evening/night time team. Team members are expected to commit to work
on the Friday, Saturday and Sunday of the Annual Convention.
Hours of work – day time team
Friday of the event 12.30 hrs to 18.20 hours and 20.45 to 00.15 hrs – Registration Hall crowd and
queue management
Saturday of the event 11.30 hrs to 18.20 hours – Main venue event management and entry door
Sunday of the event 11.30 hrs to 18.20 hours – Main venue event management and entry door
Hours of work – night time team
Friday of the event 20.20 hrs Stewards Briefing with SIA security contractors. Event live 21.00 hrs
– 02.00 hrs
Saturday of the event 20.45 hrs Stewards Briefing with SIA security contractors. Event live 21.00
hrs – 02.00 hrs
Sunday of the event 20.45 hrs Stewards Briefing with SIA security contractors. Event live 21.00 hrs
– 02.00 hrs
Place of work:
Venue for Annual Convention.
2015 Riviera Centre, Torquay. 2016 Winter Gardens, Blackpool
Duration of appointment:
Ideally the Event Organisers and Event Manager is seeking those who can commit to assisting with
the running of the next three Annual Conventions (2015 Torquay, 2016 Blackpool & 2017
Torquay).
Provided by the NFYFC:
Dinner, Bed and Breakfast accommodation Friday night, Saturday night and Sunday night. NFYFC
to cover the costs of accommodation on a shared room basis.
Subsistence may be claimed for lunch daily against NFYFC’s expenses policy.
Travel at 24p per mile may be claimed against NFYFC’s expenses policy.
Responsibilities of the role
1.
2.
3.
4.
5.
6.
7.
To support the Chief Event Manager and Event Organisers to deliver the Annual Convention. [Effectively, in YFC speak, this
means to act as a steward for the event].
To monitor and manage the entry doors within the policy adopted by the Event Organiser and within the venue license
conditions
To work with the SIA Contractor to provide security services for the event. Managing the event safely is always the priority.
To record any incidents on the incident report forms fully (a detailed report is required in writing immediately after the
incident).
In the event of a serious incident involving the evacuation of the venue to work with and support the Event Organisers,
Venue Duty Managers, SIA, and the emergency services as directed.
Other duties as directed by the Event Organisers and Chief Event Manager.
Note, members of the Event Management Team must not consume any alcohol prior to shifts nor on-shift. Contravening this
rule will equate to automatic dismissal from the role and an invoice being raised to cover the cost of accommodation paid for
by the NFYFC.
For further information, or an informal conversation about the roles, please contact James Eckley, Event Organiser. T: 02476 857
214. E: [email protected].
nfyfc.org.uk
[email protected]
02476 857200
twitter.com/nfyfc
facebook.com/nfyfc
Person Specification
Applicants should: Be motivated and confident
 Have experience of acting as steward (preferably Chief Steward) of large (more than 500 attendees) events and
dances
 Demonstrate the maturity and gravitas to manage large groups of people
 Have a sense of humor
 Be patient, tactful and diplomatic
Ideally candidates will be able to commit to being part of the NFYFC Annual Convention Event Management Team for 3
years.
As a youth organisation, the NFYFC is committed to the safeguarding of young people and will undertake its safe
recruitment procedures including a DBS Check at enhanced level on the successful applicants.
Instructions to applicants:If you would like more information and an informal conversation about the positions available please telephone:
James Eckley, Event Organiser
T: 02476 857 214
All applications to be submitted on NFYFC’s Annual Convention Application Form and must be accompanied by a
supporting email / letter. The application is available for download from
http://www.nfyfc.org.uk/Recruitment/recruitment
Completed applications should be sent to [email protected] or
Marked ‘Private & Confidential’
James Eckley
Chief Officer
National Federation of Young Farmers’ Clubs
YFC Centre, 10th Street
Stoneleigh Park
Nr. Kenilworth
Warwickshire
CV8 2LG
Closing date for completed applications is:
12 noon on Monday 2nd February 2015
Shortlisted candidates invited for interview by:
Wednesday 11th February 2015
Interviews held:
Friday 20th February 2015
Panel will comprise:Chief Event Manager
Chief Door Manager
Event Organiser
November 2014
nfyfc.org.uk
[email protected]
02476 857200
twitter.com/nfyfc
facebook.com/nfyfc