WEEKLY PARENT NOTES
9/22/14
YES PREP North forest
The Front Office Hours:
7:30 AM to 4:30 PM
Sacrifice is temporary.
Legends are forever.
713-967-8699 Office Number
281-442-4466 Fax
UNIFORMS SOLD ONLY ON TUESDAY & THURSDAY ONLY
Monday
22
Tuesday
23
ALL Lunch
Applications need to
be turned in by
9/23/14
HS VBall Game@ NF
5:30 pm
Wednesday
24
MS Vball Game @NF
5:00 pm
Community Service
Day
Thursday
25
Friday
26
MS Cross Country
@Second Baptist
Boys Hs Vball@
Chinquin
PTO meeting 6:007:00 pm
Saturday
27
Report Cards
Go home
**Please also visit our website www.yesprep.org for a full monthly calendar
Student Policies & Uniform Expectations – Mr. Gilbert
<Info Only> Parents. Legal Guardians, and Students

Uniform Expections
If a student is out of uniform as the cross the front doors they will receive a mark/demerit and a
detention if it cannot be corrected.
YES Prep NF polo Monday-Friday with a belt
ALL outer layer must be YES Prep apparel. NO EXCEPTIONS!
Friday dress –If you do not have any marks or demerits then you may wear jeans and either a college
shirt or a YES shirt. NO RIPPED JEANS!
Uniforms are sold Tuesday and Thursday’s before school.

Cell Phone Expectations
Cell phones and electronic devices are not permitted. If taken up, parents will have to pay $10.




Food Services –
<Action Required> PARENTS
Expiring Eligibility <Action Required – Reminder>
As of 9/22/14, there are only 2 school days left before students with no approved
application on file will be considered paid. All students without an “approved”
application on file by Wednesday, September 24 will roll over to PAID
status. Lunch will then be $3.00 per student. Once they meet the $15.00 meal
balance, students’ accounts will then be charged $1.00 for an alternate meal
consisting of a fruit and granola bar. Students will only be allowed 5 alternate
meals before the schools will then decide to have a conference with the parents
regarding the outstanding meal balance. **Please highlight Wednesday,
September 24 on your calendars**
General Operations, Partnerships, & Growth Info
<Info Only> Families
YES Prep North Forest Fall Festival
Mark your calendars for the Fall Fun Festival on Saturday, October 11. More details will follow. We
hope to see all YES Prep families at the festival.
PARENT NOTES
Please visit our school website:
http://yesprep.org/Campus-NorthForest/topic/campus_home/
We post parent notes, school calendar, and any other important information you
may need.
Facilities
<Info Only> Operations Managers
Current Campus Landscaping Schedule – ALPC <Info Only>
Charles Klein
Week 1 (Weeks of 9/8, 9/22, 10/6, 10/20, 11/3, 11/17, 12/1, 12/15, 12/29, 1/12, 1/26, weekly until June)*
East End (8329 Lawndale/8211 Channelside) – Friday or Saturday
Fifth Ward (1305 Benson) – Friday or Saturday
Gulfton (6565 DeMoss) – Friday or Saturday
North Forest (6602 Winfield) – Friday
Northside (5215 Jensen) – Friday or Saturday
West (10535 Harwin) – Friday or Saturday
White Oak (5620 W. Tidwell) – Friday or Saturday
Week 2 (Weeks of 9/15, 9/29, 10/13, 10/27, 11/10, 11/24, 12/8, 12/22, 1/5, 1/19, weekly until June)*
Brays Oaks (9000 W. Bellfort) – Friday or Saturday
Southeast (353 Crenshaw) – Friday or Saturday
Southwest (4411 Anderson) – Friday or Saturday
North Central (13703 Aldine-Westfield) – Friday or Saturday
*Inclement weather will necessarily cause an unannounced shuffling of the above schedules until normal
service times can be restored.
*At present, each campus has 32 cuts/services per year divided as such:
 June through February – Bi-Weekly Service
 March through May – Weekly Service
*If service is needed outside of the schedule, the cost will depend on the size of the field, but generally a
soccer field cut will ballpark at $250-$300.
Procurement – Matthew Brogdon
<Action Possible> Operations Managers (communicate to campus staff)
Cell Phone Upgrades <Action Possible> (paste into campus staff notes)
AT&T is progressing towards servicing a complete 4G+ network. This means that service on phones that only
support 3G service (such as the iPhone 3 models) will deteriorate as we move forward. If you have an
iPhone3 (or another 3G network phone) and you have not gotten a new phone in the past year (you are
upgrade eligible), it is encouraged you follow the instructions below to use your phone upgrade:
 Get an idea of what type of phone you would want by perusing the general AT&T website:
http://www.att.com/shop/wireless/devices/smartphones.html
Our prices will be fairly close to the price listed as the 2-yr contract price on the website, including
the devices that are free with the 2-year contract price.
 Set up a 10min meeting with <insert OM name> when we are both available.


Have your credit card (to pay for the hardware)
ready and we will order your new device at that
time. You do not need a credit card if you are
selecting a free device.
When the device comes in, you will need to
schedule another 10min meeting with <insert OM
name> so that the new device can be activated,
your old device cancelled (real time) and you can get
assistance setting up email/calendar on the new
phone.
<Info Only> Operations Managers
The iPhone 6 <Info Only> (paste into campus staff notes if desired)
The iPhone 6 is available for pre-order beginning on 9/12:
http://www.att.com/shop/wireless/devices/smartphones.html
If you would like to purchase one, follow the instructions listed above for upgrading your device. Keep in
mind that there is no way to determine when your order would actually ship to us; that is entirely
dependent on the demand that Apple experiences. Because AT&T is no longer the sole iPhone carrier, it is
anticipated that the demand on Apple will be very high, so you should anticipate long wait times for devices
to arrive (there will almost certainly be a large backorder queue).
Prices for the iPhone are anticipated to be as follows, provided you are upgrade eligible:
 iPhone6 : $199, $299, $399 for 16G, 64G, 128G (respectively)
 iPhone6+ : $299, $399, $499 for 16G, 64G, 128G (respectively)
Ozarka/Nestle Drinking water refills <Info Only>
If you are finding that your campus is running out of bottled/jug water, feel free to ask your delivery
staff/driver to send more bottles on the next refill and to continue doing so. They will be more than happy
to increase your refill amount.
If you are making this request and feel that it is not being attended to (not receiving an increased quantity)
you can reach out to our account manager, Jeff Kaufman:[email protected] / (713) 792-0138
If you do reach out to Jeff, please explain to him who you are and what types of water delivery shortages
you are experiencing. He is happy to work with us to get it right.
Student Information Systems – Liz Martinez & Monique Ornelas
<Action Required> Attendance Clerks
Membership Reconciliation Rosters September 12 <Action Required>
Monique Ornelas
Prep ADA Class rosters for Tuesday, September 16, 2014 Membership Reconciliation Day.
Generated from ESP : State Center<Texas<Reports<Attendance Reports<Attendance Verification Report
Attendance Notification and Attendance Compulsory Letter begins September 12 <Action Required>
Begin running the Attendance Notification every Friday. Analyze data and share with your campus
Administration. Attendance Compulsory Letters are to be distributed every Monday. The “How To” and
letter will be available on the Attendance Site.
<Action Required> Registrars
Transaction and Daily Membership Summary Logs September 25 <Action Required>
Monique Ornelas



Sign in to your Office 365 portal.
Open your Office 365 OneDrive.
Create a new folder with your campus name “Shared Doc HO” i.e. Southeast Shared Doc HO.


Drag your Transaction and Daily Membership Summary Logs in to the newly created folder.
Select the lock icon, select Invite people tab. Place Kathy Allison and Monique Ornelas in the area
below. Select Share.
Moving forward you will need to maintain your logs on your OneDrive. All Microsoft programs have the
ability to make edits online.
<Action Possible> Operations Managers
TAC Questions and Concerns <Action Possible>
Please be sure to reiterate to your teachers and staff via staff notes and/or PD that TAC questions and
concerns should first go through the OM or DOIs. If questions cannot be addressed at that point, an email
should be sent to [email protected].
Master Schedule Changes <Action Possible>
Due to highly qualified reporting and deadline, master schedule changes made after August 25 th must be emailed to [email protected] (i.e. PEIMS Course Staff updates, teacher changes, new coursesections).
Master Schedules are locked <Action Possible>
If you need access to the master schedule or need to make changes please email [email protected].
<Action Possible> Attendance Clerk
Attendance Calendar Close <Action Possible> by COB September 24
Monique Ornelas
Please address all attendance code changes for marking period A1 by the close of business.
Teacher Attendance Change Form is located on the Attendance Site.
<Info Only> Discipline Data Clerk
Webinar for Discipline Entry September 24 <Info Only>
Monique Ornelas
There will be a one hour webinar that will be available for the Discipline Data Clerks. If there is another
person on your campus that would benefit from this webinar please send me their name via email by
September 19.
Health & Wellness – Nelly Martinez
<Action Possible> Operations Managers
Flu Vaccine for Staff <Action Possible>
If you are interested in bringing the flu vaccine to your campus for your staff and teachers, please contact
Nelly for details. Cost of vaccine $15.00.
<Info Only> Operations Managers
Free Extensive Eye Exam and Glasses for Students <Info Only>
Nelly will be contacting you to schedule one date in October for Dr. Torres to provide these free services for
qualifying YES Prep students.
From SD Notes
<Action Required> Operations Managers & Testing Coordinator
Send Home State Accountability and SSI information <Action Required>
Diana Wu
The state requires that campuses send home State Accountability Ratings. With the first round of report
cards, every student should also receive following: 1) the one-page summary TEA released document for
your campus, 2) an overview explanation document, and 3) SSI Brochures (to 8th grader families only).
Below are the required action steps:
1) Download the first two files from the State Accountability O365 site (snippet below), accessible via
the Analytics landing page, and pick up the SSI Brochures from HO.
2) Inside the explanation letter, change the yellow-highlighted text to the correct date and campus
contact information. This contact could be the Campus Testing Coordinator, a DoA/DoI, etc.
(whoever the families should contact if there are questions).
3) Print the explanation document front/back and the one-page campus summary
4) Work with Ops Manager and CTCS to ensure that the documents (two per student; three for 8 th
graders) are sent home with students’ A1 report cards
Student Support Team
<Info Only> Operations Managers
Homebound Services <Info Only>
Luz Navarro and Kawana Coulon
Given the critical feedback of several stakeholders, the Student Support
Team is aware that there was a lack of clarity surrounding the General
Education Homebound process and staff responsibilities. After consulting
with teachers, administrators, and staff and weeks of research, we are
pleased to announce that we have we have revised the General Education
Homebound (HB) protocol. With the revision, our goals are to align with
Texas Education Agency (TEA) guidelines, streamline the process, and
provide effective support to all students. The revised protocol has a procedural flowchart, which clearly
outlines the process from start to finish, along with parent and staff functions. There are six updated YES
Prep Homebound (YPHB) forms, which are as follows:

Licensed Physician Condition of Eligibility (YPHB Form 2): This form is to be completed by a
physician and requires answering a series of questions to determine if the student requires HB
services or if his/her medical needs could be met in school through accommodations (i.e. shortened
school days, frequent breaks, etc). We are no longer accepting general physician
statements. Completion of this form is not a guarantee that HB services will be granted. The final
decision will be made by the HB Committee in conjunction with the Manager of Health and Wellness’
professional review.

Statement to Parents (YPHB Form 3): This form outlines parental responsibilities during the General
Education Homebound process. A few highlights include ensuring adult presence during instruction,
providing adequate home accommodations, and providing documentation of (dis)continued medical
needs.

Release/Request for Medical Information (YPHB Form 4): This form authorizes communication
between the physician and school personnel to ensure that accurate information is available for
continuity of student care.

General Education Committee Meeting (YPHB Form 5): This form is the guiding document for the
deciding if the student meet requirements to receive General Education Homebound services. With
the Licensed Physician Condition of Eligibility, student grades, and course outline, the committee
makes a decision about whether services will be provided. A copy of this form is provided to the
parent at the close of the meeting.

General Education Homebound Homework Assignment (YPHB Form 6): This form provides a record
of the assignment and relevant academic attachments provided to the student during homebound
instruction. The teacher should provide a copy of this form to the grade level chair as an account of
instruction provided and potential tutorials needed upon clearance to return to in-school instruction.

General Education Homebound Instruction Log (YPHB 7): This form provides a record of the
instructional days and times. A general education student served at home earns eligible days
present based on the number of hours the student is served at home by a certified teacher. Four
hours of instruction counts as five days of school. Eligible days present are determined each
week. For HB purposes, a week starts Sunday and ends Saturday.

General Education Homebound Exit (YPHB Form 8): This form is to be completed by a physician and
clears the student to return to in-school instruction.
Common HB pitfalls and errors in communication were used to develop a list of Frequently Asked Questions
(FAQs) to further support the process. Student Support Counselors received a training at Content Day,
which included an overview of TEA guidelines and proper facilitation of General Education Homebound
services. The revised protocol is also being shared with School Directors. Feel free to share this information
with your front office team. Should you have any questions and/or needs regarding General Education
Homebound services, please contact Kawana Coulon directly, as she manages the HB process.
Recap
Info/Action & Deadline
Owner(s)
What
Operations Managers
Action Required by A1 RC
distribution
Action Required Reminder
Action Required Reminder
Action Possible
Action Possible
Action Possible Reminder
Action Possible Reminder
Action Possible Reminder
Info Only
Info Only
Info Only
Info Only
Info Only
Info Only
Info Only Reminder
Info Only Reminder
Info Only – Reminder
Info Only - Reminder
Registrars
Send home State Accountability and SSI information with
A1 RCs.
OMs
Schedule bus driver meeting by September 19
Mark Wednesday, September 24 on your calendars as all
OMs
students without an “approved” application on file will
roll over to PAID status
OMs
Submit info re: phone upgrades to campus staff notes
Reiterate to teachers/staff that TAC questions and
OMs
concerns should first go through the OM or DOIs.
Contact Nelly if you would like to bring the flu vaccine to
OMs
your campus
E-mail master schedule changes made after Monday,
OMs
August 25 to [email protected]
E-mail [email protected] to access the Master
OMs
Schedule or make changes after Tuesday, September 2
OMs
Current Campus Landscaping Schedule
iPhone 6 Pre-Order began Friday, September 12; submit
OMs
info re: pre-ordering to campus staff notes
Expect an e-mail from Sarah Schott re: use of campus
OMs/SDs
facilities for meetings/events on Master Calendar
OMs
Ozarka/Nestle able to increase water refills – contact Jeff
Nelly will be contacting you to schedule a date in October
OMs
for Dr. Torres to provide free eye exams.
OMs
Revised General Education Homebound (HB) protocol
OMs & Purchasing Useful Vendor Info, Submittal Notes & Quotes on
Submitters
Procurement site
Lunch application verification coming Wednesday,
OMs
October 1
OMs
Teacher impersonation will now only be read-only.
OMs
Liz on vacation from September 9 to September 22
OMs
Action Required by 9/25
Registrars
Action Required by 9/19
Reminder
Registrars
Action Required by 9/24
Reminder
Registrars,
Attendance
Clerks, Other
Campus Staff
Action Required by 9/25
Reminder
Registrars
Create O365 folder and maintain Transaction and Daily
Membership Summary Logs
PEIMS Dates and Deadlines (see 9/9 Ops Notes)
Deadline: Friday, September 19: 98 and NS Tracking
PEIMS Dates and Deadlines (see 9/9 Ops Notes)
Deadline: Wednesday, September 24
1st Six Weeks Data Updates
- Attendance (Attendance Clerks)
- Discipline (Deancipals/Designees)
- Grades (Teachers/OMs)
- At Risk (Director of Student Support)
- Pregnancy Related Services - PRS (Manager of
SSC/Attendance Clerks)
- Special Education-SPED (SPED Compliance Manager)
- Limited English Proficiency-LEP (ELL Program Coor.)
PEIMS Dates and Deadlines (see 9/9 Ops Notes)
Due: Thursday, September 25: 1st Six Weeks Campus
Membership Reconciliation on Tuesday, September 16
Attendance Clerks
Action Required by 9/12
Action Required by 9/24
Action Required by 9/12
Prep ADA class rosters for Tuesday, September 16, 2014
Membership Reconciliation Day.
Address all attendance code changes for marking period
Attendance Clerks
A1 by the close of business.
Run Attendance Notification every Friday
Attendance Clerks Analyze data and share with campus administration
Distribute Attendance Compulsory Letters every Monday
Attendance Clerks
Discipline Data Clerk
Info Only – 9/24
Discipline Data
Clerk
One hour webinar that will be available for the Discipline
Data Clerks. Send additional names of campus stuff who
would benefit from webinar to Monique Ornelas by
Friday, September 19