ORAL PRESENTATION
prof. francien herlen tomasowa, ph.d.
seminar
DEFINITION [the Encarta ® World English Dictionary ©& ℗ 1998-2004
Microsoft Corporation]
a meeting on a specialized subject: a single session or short, often
one-day meeting devoted to presentations on and discussion of a
particular topic, usually at an advanced or professional level.
SIX SESSIONS OF A SEMINAR:
opening; introduction; presentation; QA; summing up; closing
PEOPLE ACTIVELY INVOLVED IN A SEMINAR:
moderator; presenter; responder; note taker; audience
ROLE OF MODERATOR
Opening
Leading the sessions
Closing the seminar
LEADING THE SESSIONS:
1. Introduces the speaker(s)’ name(s) and
role
2. Invites the speaker(s) to deliver
3. After the presentation, announces that
the Question-Answer session is opened
4. After the Question-Answer session is
finished, invites the Summarizer
OPENING
Good morning, ladies and gentlemen.
Welcome to this seminar on [title] by [author] in
[journal] [year of publication]
Before starting the topic, I would like to introduce
our group.
INTRODUCTION
MODERATOR:
We are students of the study program of AGROECOTECHNOLOGY, the Faculty
of Agriculture, Universitas Brawijaya, Malang.
As you might have noticed, there are five members, and starting from your
left is:
Miss A who is in charge of presenting the first part of the article,
namely the Introduction up to the Material and Method.
Next to her is Mr. B who is in charge of presenting the second part
of the article, starting from the Findings through the Conclusion
and Suggestions.
Then comes Miss C who will respond to the questions or
comments.
Next to Miss C is Mr. D who will summarize our discussion of today.
And I am F, in charge of ushering through this seminar.
INTRODUCTION cont.
MODERATOR:
This morning, our group is going to talk about ……..
Our data show that ……..
We’ll start by looking at overall figures, and then look at ….., ….., ……,
and ….. in turn.
Finally, we’ll make recommendations for ……………… based on these
figures.
At the end of the presentation there will be time for any questions/
comments you have.
PRESENTATION
MODERATOR:
Now so as to start the program, allow me to invite Miss A
to present the first part of the article.
Miss A, the time is all yours.
FIRST PRESENTER:
[directly presents the first part]
Well, that is all from me. Back to the moderator.
MODERATOR:
Ladies and gentlemen, that was the first part of the
article.
Now we are going to have the second part of the article.
Therefore, I would like to invite Mr. B to deliver the
second part of the article.
Mr. B, the time is yours.
PRESENTATION
CONT.
SECOND PRESENTER:
[directly presents the first part]
Well, that is all from me. Back to the moderator.
QUESTIONS & ANSWERS
MODERATOR:
Ladies and gentlemen, we have just listened to the presentation of
the topic.
There may be matters not well understood, or questions and
comments you would like us to respond to.
All you questions and comments would be very useful feedback for
our group.
Therefore, do not hesitate to raise your questions or comments.
However, as the time is limited, we can only respond to two
questions/ comments.
All the other questions/comments can be expressed in written form
and will be answered by correspondence.
So, do not forget to state your postal or e-mail address.
to the questioner/ commentator, please mention your name, and
the group you represent before you raise your question/ comment.
Thank you.
QUESTIONS & ANSWERS
CONT.
MODERATOR:
[After the question/ comment is raised]
Miss C, would you please answer question/ comment
(1/2/3…etc.)?
RESPONDER:
Your question was …….. . Is that right?
Thanks for the question.
In response I would like to say that … .
Back to the moderator.
MODERATOR:
Miss/Mr. ….[questioner/commentator], are you satisfied with
the answer?
SUMMING UP
MODERATOR:
Ladies and gentlemen, that was the Question and Answer
session of today’s program.
We have now come to the Summing Up session.
Mr. D, would you please sum up our discussion of today?
SUMMARIZER:
To sum up our discussion of today, I would like to say that we
have talked about ……..
Our main point was (/ main points were) ……….
In the next few years we will ……
Back to the moderator.
CLOSING
MODERATOR:
Ladies and gentlemen, that ends our seminar on
[title] by [author] in [journal] [year of publication]
We do hope that the information we have shared
would be useful to us all.
Thank you for being with us throughout this
seminar.
God Bless you.
SOME TIPS FOR THE QA SESSION
IN CASE
YOU DO NOT UNDERSTAND/ HEAR CLEARLY
WHAT THE QUESTION IS
I’m sorry, I’m not sure I understand.
Could you ask your question more
simply, please?
Thanks for reminding me about that.
That’s a good question.
I’m glad you asked that question.
Make sure that you understand the
question correctly before you answer!
Let me make sure I understand
your question.
Are you asking …?
When the information is confidential/ secret
I’m sorry, I’m not permitted to give you that information.
I’m sorry, that information is confidential.
IF YOU DO NOT KNOW THE ANSWER TO THE QUESTION
I’m sorry, I don’t know the answer to that
question at this time.
I’m sorry, I don’t have that information with me.
I can try to give it to you later, if you like.
when the answer will take too much time
I’m sorry.
I don’t have enough time to answer that now.
Can we talk about it later?
If there are no questions, I’ll finish there. Thank you very much.
If there are no more questions, I’ll finish there. Thank you very much.
I’m afraid that is all the time we have. Thank you.
I’m sorry to say, we’ve run out of time. Thank you.
SOME LANGUAGE
TO END THE QUESTION & ANSWER SESSION