Committee Orientation
Participatory Governance, Planning
and Decision-making
revised Fall 2016 LCG
SLOCCCD Committee Orientation
• Purpose of Committees
• Governance and Leadership
– Participatory Governance Committee Relationship
and Workflow
– Decision-making Process
– Best Practices of Effective Committees
• Integrated Planning
• SharePoint
Purpose of Committees
• The SLOCCCD committee structure
– Is grounded by the college’s mission, which is the
foundation for all planning processes,
– Is focused on improving institutional effectiveness and
student success,
– Supports the institutional process of reflective
dialogue, and the foundation of the standards of the
Accrediting Commission for Community and Junior
Colleges (ACCJC), and
– Offers employees the opportunity to learn about and
participate in SLOCCCD governance and decisionmaking.
Governance and Leadership
• The SLOCCCD Participatory Governance:
Decision-making and Committee Handbook
describes:
– The relationships, responsibilities and authority of
the committees and stakeholder groups,
– Our process for moving ideas, plans and policies
through participatory governance, and
– Best practices for effective committee work.
Committee Relationships and Workflow
Moving Ideas Through the Participatory
Governance Process
Best Practices of Effective Committees
• Understand the committee’s purpose and how committee
work fits into the integrated planning process, the mission,
institutional goals, and institutional objectives,
• Develop committee initiatives that support the District’s
mission and strategic plan,
• Begin and end meetings on time,
• Use SharePoint (calendar, agendas, minutes, committee
initiative reports),
• Regularly assess committee work,
• Report back to your constituent group, and
• Review all best practices in the ‘Handbook’.
Institutional Goals 2016-2026
The following SLOCCCD Institutional Goals 2016 – 2026 serve as a guide for San Luis
Obispo County Community College District decision-making and use of resources for
the next ten years.
San Luis Obispo County Community College District will…
SLOCCCD Institutional Goal 1
…increase the rates of completion for degrees, certificates, and transferreadiness overall for all students.
SLOCCCD Institutional Goal 2
…increase student access to higher education.
SLOCCCD Institutional Goal 3
…develop and sustain collaborative projects and partnerships with the
community’s educational institutions, civic organizations, businesses, and
industries.
Institutional Goals 2016-2026
San Luis Obispo County Community College District will…
SLOCCCD Institutional Goal 4
…integrate and improve facilities and technology to support
student learning and the innovations needed to serve its
diverse communities.
SLOCCCD Institutional Goal 5
…build a sustainable and stable fiscal base.
SLOCCCD Integrated Planning
• SLOCCCD follows the integrated planning
process with a district-wide commitment to
implement the planning processes
• This is part of the infrastructure that
supports continuous quality improvement
• Planning processes themselves are
continuously assessed and revised
SLOCCCD Integrated Planning
• The model of integrated planning
depicts how the components in
district planning processes link to
one another in a cycle of
evaluation, development of goals
and objectives, resource
allocation, plan implementation,
and reevaluation.
• The district assesses institutional
effectiveness through this
process, and uses those
assessments to continually
improve services to students.
SLOCCCD Integrated Planning
• Research is central to the San
Luis Obispo County
Community College District
model of integrated planning
because plans are developed
based on data, and plan
outcomes are assessed using
quantitative and qualitative
data.
• With this grounding in
research, the components of
the district’s model of
integrated planning are as
follows.
SLOCCCD Integrated Planning
Mission
• Mission – describes
the intended student
population and the
programs and
educational services
that the district
provides to the
community. As such,
this statement is the
foundation for all
planning processes.
SLOCCCD Integrated Planning
Mission
Data
Analysis
• Data analysis –
includes the use of:
– District data to assess
its current
effectiveness in
meeting the San Luis
Obispo County
Community College
District mission.
– Community
demographic data to
foresee challenges and
opportunities.
SLOCCCD Integrated Planning
Mission
Data
Analysis
Long-Term Planning
Educational Master Plan
Facilities Master Plan
• Long-Term Planning – current
and anticipated challenges are
identified based on data analysis.
• These challenges are
foundational for the development
of the Educational Master Plan
and the Facilities Master Plan.
• Through the process of
developing the Educational
Master Plan, the district develops
Institutional Goals that focus the
district for advancing the mission
and meeting the identified
current and anticipated
challenges.
SLOCCCD Integrated Planning
Mission
Data
Analysis
Long-Term Planning
Educational Master Plan
Facilities Master Plan
Strategic Plan
Institutional Program
Planning & Review
Operational Plans
• Institutional Goals are used to
develop Institutional
Objectives that describe
specific initiatives outlined in
the Strategic Plan that are
undertaken to achieve the
Institutional Goals.
• The Strategic Plan informs two
other types of short-term
plans, Institutional Program
Planning and Review and the
Operational Plans.
SLOCCCD Integrated Planning
Mission
Data
Analysis
Long-Term Planning
Educational Master Plan
Facilities Master Plan
Strategic Plan
Institutional Program
Planning & Review
Operational Plans
Resource
Allocation
• Resource Allocations are
determined at three levels:
– unit
– cluster
– district
• Allocations are based on the
priorities established in the
Strategic Plan, the
Institutional Program
Planning and Review, and
the Operational Plans.
SLOCCCD Integrated Planning
• Implement the Plans
following resource
allocation, the district
completes:
Mission
Data
Analysis
Long-Term Planning
Educational Master Plan
Facilities Master Plan
Strategic Plan
Institutional Program
Planning & Review
Operational Plans
Resource
Allocation
Implement the Plans
– the action steps
identified in the
Strategic Plan,
– the initiatives in the
Operational plans, and
– the program objectives
as identified in the
Institutional Program
Planning and Review.
SLOCCCD Integrated Planning
• Annual data analysis – includes
two types of assessment:
Mission
1.
Data
Analysis
Long-Term Planning
Educational Master Plan
Facilities Master Plan
Strategic Plan
Institutional Program
Planning & Review
Operational Plans
Annual Data Analysis to Assess:
Program Effectiveness
Plan Effectiveness
Implement the Plans
Resource
Allocation
Assessments of program
effectiveness – measures each
unit’s effectiveness in
comparison to historical data
as well as in comparison with
Institutional Goals and
Institutional Effectiveness
Outcomes.
This analysis is the foundation for
the Institutional Program Planning
and Review process.
SLOCCCD Integrated Planning
• Annual data analysis – includes
two types of assessment:
Mission
2.
Data
Analysis
Assessments of plan
effectiveness – measures the
district’s progress in achieving
Institutional Goals and
Institutional Objectives.
Long-Term Planning
Educational Master Plan
Facilities Master Plan
Strategic Plan
Institutional Program
Planning & Review
Operational Plans
Annual Data Analysis to Assess:
Program Effectiveness
Plan Effectiveness
Implement the Plans
Resource
Allocation
This data analysis is documented in
an annual SLOCCCD progress
report that informs the internal
and external community about
progress toward long-term goals.
SLOCCCD Integrated Planning
• The processes that
comprise this model
of integrated planning
are assessed every
other year.
• This assessment is the
basis for
improvements to the
planning processes.
Introduction to SharePoint
• Login at Sharepoint.cuesta.edu
• Committee emails, agendas, minutes regularly
link to the SharePoint site
• SharePoint Quick Reference Basic
– Accessing SharePoint
– Login, Navigating, Sorting, View documents
• Contact Sean Landers or the committee
assistant with SharePoint questions
Resources
• Mission Statement
• Comprehensive Master Plan 2016-2026
• Participatory Governance: Decision-making
and Committee Handbook
• Integrated Planning Manual
• ACCJC Eligibility Requirement and
Accreditation Standards - Accrediting
Commission for Community and Junior
Colleges (accjc.org)