Peralta Community College District
Information Technology Committee
Co-Chairs:
Calvin Madlock, Fabian Banga, Bala Sampathraj
Facilitator:
Karolyn Van Putten
AGENDA
Overview
Technology Goals (FY2012/13)
Major DTC Accomplishments
Future Projections (FY2013/14/15)
Questions
Overview
District Technology Committee (DTC)
Accountability governance committee
Help champion & support IT Strategy
Colleges, district functional, faculty
CIO
DTC
Chancellor
Board
Technology Goals
Consider human resources/staff for each of the
projects in the IT Strategy
To monitor and support the implementation of all
priority A projects in the IT Strategy and to keep
an eye on the projects in priority B and C
Consider and plan the implementation of a
universal portal for:
Remote authentication
Email
Registration
Improve/Formalize communication with the other
committees
Human Resources/Staff
Seven (7) vacant positions within District IT have been filled:
 Associate Vice Chancellor









Database Administrator*
Director of Enterprises Services
Director of Technology Services
Sr. Applications Software Analyst (2)*
Sr. Network Coordinator
Applications Software Analyst*
Enterprise Project Manager*
Help Desk Support Technician II
Staff Assistant
(Sep. 2012)
(Sep. 2012)
(Feb. 2013)
(Mar. 2013)
(In progress)
(Feb. 2013)
(May. 2013)
(Aug. 2013)
(Aug. 2013)
(In progress)
* Newly Created Positions
District IT has also gained oversight of four (4) consultants
contracted through Hicks Consulting Group (HCG)
IT STRATEGY PROJECTS
Peralta Community College District
Sustainable IT
Infrastructure
2
Priority
JAN FEB MA
R
Standards Based Procurement
A
Rationalize IT – Spend with a
Consolidated IT Budget
A
IT Asset & End Device Management
A
Web Based Email
A
Upgrade to PeopleSoft ver. 9.1
A
Reduce TCO with Lease/Service
Agreements
A
Managed Print
A
Virtualization of Laptops & Desktops
B
Create Cloud Strategy & Virtualization
of Data Center
B
Business Intelligence
P1
PRIORITY A, B & C PROJECTS 2012 – 2015
APR MA
Y
100%
100%
0
JUN
1
2
JUL A
S
U
E
G
P
COMPLETE
2
OCT N
O
V
D
E
C
JAN F
E
B
M
A
R
APR M
A
Y
0
J
U
N
1
JUL A
U
G
3
S
E
P
A
Bond Program Public Reporting Data
Warehouse
B
Update to Student Data Warehouse
B
HR Data Warehouse
B
Procurement Data Warehouse
B
OCT N
O
V
D
E
C
JAN F
E
B
M
A
R
0
APR M
A
Y
J
U
N
1
JUL A
U
G
4
S
E
P
OCT N
O
V
COMPLETE
COMPLETE
100%
Phase 1 100%
Phase 2
Sept 2015
PHASE 1
Financials Data Warehouse
2
PHASE 2
100%
CURRENT DATE
D
E
C
IT STRATEGY PROJECTS
Peralta Community College District
Back Office Efficiency
2
Priority
JAN FEB MA
R
Document Management
A
Electronic PA Form
A
Student Financial Aid
A
People Soft Field Service Module
B
Classroom Scheduling System
B
Adjunct FTEF Tracking
B
PeopleSoft Asset Management System
B
PeopleSoft Budget Development
System
B
PeopleSoft eProcurement
C
P2
PRIORITY A, B & C PROJECTS 2012 – 2015
0
APR MA
Y
JUN
100%
1
JUL A
U
G
2
S
E
P
2
OCT N
O
V
D
E
C
JAN F
M
E
A
B 11%
R
APR M
A
Y
0
J
U
N
1
JUL A
U
G
3
S
E
P
2
OCT N
O
V
JAN F
E
B
M
A
R
APR M
A
Y
0
J
U
N
1
JUL A
U
G
4
S
E
P
OCT N
O
V
COMPLETE
20%
April 2015
FEB 2015
Time/Labor & Absence Management
Institutional Ability to
Deliver
55%
Institutionalize IT Staff training &
Professional Development
A
Implement ITIL-Lite at Colleges and at
District
A
Create Project Management Office
B
5%
38%
Provide Project Management Training
for Staff
D
E
C
B
Mobile Learning
Improve Wireless on Campuses
A
Streaming Content from Smart
Classrooms to Mobile Devices
C
Mobile Templates for
PeopleSoft/Passport
C
CURRENT DATE
D
E
C
Universal Portal
Upgrade of PeopleSoft Portal to 9.1
Opportunity for Identity Management Project
PeopleSoft Database Split – Portal Integration
Improve Communication
District IT staff on Facilities Committee
Recommend District IT staff for Ed Committee
Attend Planning/Budgeting Council
DTC Accomplishments
Finalized Decision on Gmail
Define Technology
Memo for BAM Language for Multi-year IT Expenditure
Planning
Review of AP3720 Computer/Network Use
Adopted IT Budget Planning Model
Budget Template (including Chart of Accounts)
Budget Worksheet & Narrative
Process Flow for Determining IT Needs
Technology Rubric for Prioritizing College/District needs
Evaluation of Distant Education Technology
Total Cost of Ownership (TCO) Checklist
Technology Maintenance
Electronic PA Forms
EZ Pass (AC Transit – student bus pass)
Staff Development (faculty management)
860 Atlantic
Laney Tower
Allied Health & Science – Merritt
Planning of COA Facility Project
Technology Projections
IT Strategy Revision/update
Alignment of College IT needs with District IT Strategic Plan
CCC Apply / eTranscript / MIS Reporting
Faculty Grade/Roll Book
Contributor Relations (Alumni)
Academic Advisement / SEP Planner / Progress Probation
Hardware Infrastructure Refresh (data center)
 Storage Capacity
 Equipment (servers, firewall, routers, load balancer)
 Network
Voice Telecommunication System (district-wide)
Pro Rata (payment process for various employees)
Benefits Module / Position Management
Campus Mobile Strategy
Disaster Recovery / Server Virtualization
Identity Management
Questions & Answers
THANK YOU