PROCUREMENT
„Digital printing for stage design”
PROVISIONS
1. General information
1.1. Procurement identification number
LNO 2015/1


Procurement nomenclature (CPV) number is 19200000-8; 79800000-2
Procurement NUTS code is LV006.
1.2. Customer
State LLC „Latvijas Nacionālā opera” (“Latvian National Opera”) (hereinafter – Customer),
Aspazijas boulevard 3, Riga, LV-1050, Latvia, registration No. LV 40103208907
1.3. Procurement method and object


The Procurement documentation is prepared in accordance with the Public procurement
law, article 81.
The object of the procurement is a print on fabric for the LNO ballet new production
“Raimonda” in accordance with the Technical specification (Appendix No. 2).
1.4. Agreement fulfillment period and product delivery location
The Agreement fulfillment period is no later than two calendar weeks after the signing of this
Agreement. Product delivery location is Riga, Aspazijas boulevard 3, Latvia.
1.5. Tender submission date, time and procedure
1.5.1. The Persons interested can submit their tenders until January 21st, 2015, 10:00 in the
morning, in Riga, Aspazijas boulevard 3, room 105, by submitting it personally or by e-mail. The
tenders submitted after the determined time period, will not be opened and will be given or sent
back to the sender. Detailed contact information:
Contact person(-s)
Phone number
E-mail
Ināra Gauja and Dace Peltmane
+371 67073780; +371 67073844
[email protected]; [email protected]
1.5.2. Exchange of information between the Customer and Applicant is done via mail or e-mail.
All the actual information about the Procurement, including, Documentation, is available on the
Customer’s home page www.opera.lv.
1.5.3. The Applicant has the right to submit only one tender. If the Tender will be submitted with
options, it will be considered as inadequate and will not be reviewed.
1.5.4. All the documents included in the Tender have to be clearly legible, without stipulated or
unstipulated cross-outs and corrections.
1.5.5. The Tender must be prepared in Latvian and English languages.
1.5.6. The Applicant submits the Tender signed by a person with signing rights.
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1.5.7. If the Applicant submits copies of the document, each copy of the document must be
certified in accordance with the existing legislation.
1.5.8. The Tenders submitted are not returned to the Applicants.
1.5.9. The Applicants cover any costs related to the preparation and submitting of the Tender to
the Customer.
1.6. Tender expiration date
1.6.1. The Tender submitted is valid, i.e., binding to the Applicant until the signing of the
Procurement agreement, but no longer than 30 (thirty) days, starting from the Tender
submitting date determined by article 1.5.1.
2. Documents to be submitted by Applicant
2.1.
Applicant selection documents:
2.1.1. Application form (Appendix No. 1).
2.1.2. Copy of a registration certificate from the Register of Enterprises or an equivalent
institution registering commercial activities abroad.
2.1.3. The Applicant has the technical and professional abilities to fulfill the object of the
procurement. The Applicant affirms this by submitting to the Customer appropriate
information about the more important deliveries made no earlier than during the last three
years. The Tender Applicants submits at least 3 (three) customer (client) reviews,
indicating the amount, time and customer. In addition, the reviews must include such
information about the customers to such an extent so that, if necessary, the Customer can
verify the information provided by the Applicant for the purposes of this Procurement.
2.2.
Technical offer – submitted in accordance with the Procurement Technical offer form
attached to the documentation (Appendix No. 3).
2.2.1. The Applicant must submit a sample of printed fabric at least 10 x 10 cm in
accordance with the requirements of the technical specification.
2.3.
Financial offer:
2.3.1. The financial offer is prepared in accordance with the form attached to the documentation
(Appendix No. 4).
2.3.2. The Applicant submits the financial offer. The total price indicated in the financial offer
must include all the costs related to the fulfillment of services and other liabilities, which
arise from the technical offer submitted by the Applicant.
2.3.3. The financial offer price is indicated in euro (EUR), without VAT.
3. The Applicant is excluded from participation in the Procurement, if any of the
following are applicable to the Applicant:
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3.1. if there is an existing insolvency procedure against the Applicant (except if during the
insolvency process, recovery or a complex of other similar procedures is applied with the goal to
direct the aversion of the debtor’s bankruptcy and restoration of solvency), its economic activities
are suspended or stopped, there are existing court proceedings about its bankruptcy or it is
liquidated;
3.2. if the Applicant has any tax debts in Latvia or in the country, where it is registered or where is
its place of residence, including state social insurance obligatory payment debts, which in
total in any country exceeds EUR 150;
3.3. The existence of the conditions described in the Provisions’ articles 3.1. and 3.2. is checked
by the Customer only in relation to the Applicant, who would be granted the rights to sign the
Agreement in accordance with the determined requirements and criteria.
3.4. An applicant which is registered abroad submits a notice from the competent foreign
institution, which confirms that the above conditions in articles 3.1. and 3.2. do not
apply to the Applicant.
4. Tender evaluation
4.1. After the end of the Tender submission term, the Tender committee evaluates the Tenders
received and chooses the most economically beneficial offer, in accordance with the
requirements and criteria indicated in the technical specification:
4.1.1. The most economically beneficial offer is determined as below:
Evaluation criteria
Criteria
weight, %
K1
Tender total price without VAT
50
The printing visual qualities – colour tone saturation
and surface frosting degree.
30
Fabrication period
20
K2
K3
TOTAL
100
4.1.2. For the criteria “Price”, the tender with the lowest price received the maximum points, but
the remaining offers receive points according to the below formula in proportion to the
cheapest offer:
C
K1 = zc  N c , where
C pc
Czc – lowest offered price,
Cpc – price of evaluated offer,
Nc – maximum value of the price criteria.
4.1.3. For the criteria “Printing visual qualities – colour tone saturation and surface frosting
degree” each member of committee gives each tender points from 0-30 – evaluating the
submitted samples visually (colour tone saturation, surface frosting degree, etc.). The most
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appropriate submitted sample receives the maximum marks of 30 points, but the most
inappropriate sample receives 0 points. The Applicants’ submitted samples can receive
equal amount of points for the criteria “Printing visual qualities – colour tone saturation
and surface frosting degree” in the evaluation.
K2 = the total amount of points given by committee members / count of committee members
4.1.4. For the criteria “Fabrication period” the tender with the shortest period is given the
maximum amount of points, but the remaining tenders’ points are calculated proportionally
against this tender:
K3=
Tit
 N t , where
T pt
Tit – the shortest fabrication period,
Tpt – the offered fabrication period,
Nt – maximum value of the fabrication period criteria.
4.2. The procurement committee (hereinafter – committee) reviews and evaluates the tenders in
accordance with the following procedure:
4.2.1. The Committee verifies the applicants’ tenders’ compliance with the requirements of the
tender format. Insufficiently formatted tenders may be declared as inadequate and
excluded from further evaluation.
4.2.2. The Committee will carry out the selection of the Applicant tenders in accordance with
requirements determined in the Provisions’ articles 2.1. to 2.3. Tenders, which are not
prepared in accordance with all the requirements indicated in the Procurement
documentation, may be considered inadequate and excluded from further evaluation.
4.2.3. The Applicant tenders, which are prepared in accordance with the tender formatting,
Applicant selection documentation, technical and financial offer formatting requirements,
will be evaluated in accordance with the tender selection criteria determined in the
Procurement.
5.
Information about the Procurement agreement and its signing
5.1.
The Customer signs the Procurement agreement with the Applicant chosen by the
procurement Committee.
5.2.
The Customer has the right to suspend the procurement and not sign an agreement, if there
is an objective reason.
5.3.
The Customer informs all Applicants about the Applicant of Applicants chosen in the
Procurement within three business days after the decision is made.
5.4.
Within three business days after receiving the Applicants’ tenders, the Customer issues or
send to the applicant a copy of the decision about the winner.
Chairman of Procurement Committee
_______________________
Vilmārs Šadris
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PROCUREMENT
“Digital printing for stage design”
Appendix No. 1
Identification No. LNO 2015/1
(Filled in by Applicant)
Procurement “Digital printing for stage design”
(identification No. LNO 2015/1)
Applicant:
______________________________________________________________________________
/name of company/
Reg. No.________________________, represented by its________________________________
/name, surname and position
_______________________________________________________________________________
of manager or authorized person/
In relation to order from Latvian National Opera, offers to print and deliver the printed fabric in
accordance with the requirements of the Procurement documentation and its appendices and in
accordance with the Procurement agreement, which will be signed between us and the Latvian
National Opera if our tender is considered as appropriate and it will be the most economically
beneficial.
We understand that you have the right to accept or decline any tender that you receive, if it does
not comply with the Procurement documentation or is not the tender with the lowest price, as well
as to cancel the results of the procurement and decline all tenders within 30 (thirty) days after the
end date of the tender submission.
With this we confirm that this tender is prepared in accordance with the Procurement
documentation requirements and we guarantee the sincerity and precision of the information
provided.
Applicant name:
Address, e-mail address:
Phone number, fax number:
Registration number:
Bank details:
Name, surname, position of
manager or authorized person:
Signature
of
manager
or
authorized person:
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PROCUREMENT
“Digital printing for stage design”
Appendix No. 2
Identification No. LNO 2015/1
TECHNICAL SPECIFICATION
Title
Print:
Material (provided by LNO):
Specification
1) Cotton double-thread:

fabric composition – cotton 100%;

fabric density – starting from 200g/m2;

fabric colour – unbleached white;
 fabric width – 5,20m
Fire resistance class DIN 4102 B1
2) Cotton tulle:
Printing type
Printing sizes
Product delivery
Customer’s planned agreement
fulfillment period

fabric composition – cotton 100%;

fabric density – from 95 g/m2 to 120 g/m2;

fabric colour – white;
 fabric width – 5,20m
Fire resistance class DIN 4102 B1
5m wide full colour UV print, in accordance with
the printing files prepared by productions stage
designer I. Gauja, precisely displaying the
proposed picture and tone, previously coordinating
the printing samples on the fabric provided by
LNO
Printing fields on the double-thread: 5m x 12m – 9
pc.; 1.5m x 12m – 6 pc.
Printing fields on the tulle: 4m x 12m – 2 pc.
Printing sketches on 2 pages attached in appendix.
The ready printed material is not necessary to cut
up in the pieces indicated in the sketch.
Delivery expenses to be indicated separately
14 business days after the agreements is signed and
printing files are received, but no later than
February 10th, 2015.
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Planned total procurement amount
Payment type and term
Product acceptance
Product delivery destination
Additional conditions
up to 10000.00 EUR without VAT
Possible advance payment of no more than 50% of
the total production amount. The transfer is made
within 15 days after an invoice is received.
Bill of landing
Latvian National Opera, Aspazijas blvd.3, Riga
To confirm in writing the readiness to adjust
the print colour to correspond with the
customer’s print sample.
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PROCUREMENT
“Digital printing for stage design”
Appendix No. 3
Identification No. LNO 2015/1
(Filled in by Applicant)
Technical offer compliance form
In accordance with the Technical specification (Appendix 2) attached to the procurement „ Digital
printing for stage design” documentation
___________________________________________________________________________
undertakes to offer:
Specification
Title
Material (provided by
LNO):
1) Cotton double-thread:

fabric composition –
cotton 100%;

fabric density – from
200g/m2;

fabric colour –
unbleached white;
 fabric width – 5,20m
Fire resistance class DIN 4102
B1
2) Cotton tulle:

fabric composition –
cotton 100%;

fabric density – from 95
g/m2 to 120 g/m2;

fabric colour – white;
fabric width – 5,20m
Fire resistance class DIN 4102
B1
5m wide full-colour UV print,
in accordance with the printing
files prepared by productions
stage designer I. Gauja,

Print type
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Requireme
nt
availability
Yes/No
More
information
precisely displaying the
proposed picture and tone,
previously coordinating the
printing samples on the fabric
provided by LNO
Printing sizes
Printing fields on the doublethread: 5m x 12m – 9 pc.; 1.5m
x 12m – 6 pc.
Printing fields on the tulle: 4m x
12m – 2 pc.
Printing sketches on 2 pages
attached in appendix. The ready
printed material is not necessary
to cut up in the pieces indicated
in the sketch.
Production period offered
by the Applicant, in
calendar days.
Applicant manager signature ___________________
Name, surname ______________________________
Position_____________________________________
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PROCUREMENT
“Digital printing for stage design”
Appendix No. 4
Identification No. LNO 2015/1
Financial offer form
The financial offer price includes the costs related to the fulfillment of all the requirements
determined by the technical specification, as well as all the indirect costs (personnel, delivery
costs and others).
No.
Product
1.
Printing fields on the
double-thread: 5m x 12m
– 9 pc.; 1.5m x 12m – 6
pc. (considering the
technical specification)
2.
Printing fields on the
tulle: 4m x 12m – 2 pc.
(considering the
technical specification)
Quantity
Price offered by
Applicant EUR
(without VAT)
Delivery costs
Price for the total procurement amount without VAT:
Price for the total procurement amount with VAT:
Applicant manager signature___________________
Name, surname______________________________
Position_____________________________________
Place for seal
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