2017
TEAM CAPTAIN INSTRUCTIONS
ImportantDeadlines:
·May5,2017DeadlineforPaperRegistration
·May5,2017CompletedTeamRosterstoCTBHI
·June30,2017DeadlineforPledges
PlanyourTeamRecruitingCampaign
·RegisteraTEAMatCTBHI.org
·Captainscanregistertheteamname,themselves,andteammembersonlineusingacreditcardfor
fees
·Findafewpeopletohelpyouwiththedetails
·Setacutoffdatewhenraceentryformsareduetoyou.YourdeadlineforpaperregistrationtoCTBHI
isMay5,2017
·Publicizeyourteaminyourcompanynewsletter,oraskeveryoneyouknowtojoinyourteam
·MakecopiesoftheRACEentryformavailableincentrallocationsorontheCTBHI.orgwebsite
·Encourageteammemberstoregisterthemselvesonline-besuretoinformthemoftheteamname
exactlyasyouentereditwhensettingupyourteam
CollecttheCompletedRACEEntryFormsfromthoseNOTRegisteredOnline
·EACHteammembermustcompleteanentryform.(Photocopiesareacceptable&welcome)
·Pleasemakesuretheappropriateentryfee(cashorcheck)isattachedtotheapplication
·Fees:$30byMay6and$36after5/5foradults,$15foryouth0-17years,$100forPATRONS,and$100
for‘HealthcareProfessionals’
CompletetheTeamRoster(forthoseNOTregisteredonline)
·Besuretoenterallofyourteammembers(notdonors)ontheteamroster-whohavenotregisteredonline
o Mostcaptainsfinditeasiesttoentertheteammembersontherosterastheentriesaresubmitted
·Totaleachrosterpage
·Ifasupporterismakingapledgebutnotenteringanevent,listtheirpledgeonthe“FriendsAsking
Friends”collectionform.Rememberthatsupportersmakingdonationsorpledgeswithoutenteringan
eventareNOTconsideredteammembersandareNOTeligibletoreceiveRACET-shirts.
·YourcompletedrosterpackagemustincludeALLtheentryforms,withpaymentsattached.Tobesure
yourpackageiscomplete,reviewthechecklistenclosedorfoundontheCTRACEINTHEPARKwebsite
ontheRACETeamInformationwebpage.
Mailorhand-deliveryourcompletedrosterstoARRIVEtoCTBHIbyMay5,2017:CTBHI,185Main
Street,NewBritain,CT06051
PledgesmaybeturnedinonRACEDay,May13,2017oratPacket-PickuponFriday,May12,2017
GeneralInformation:
·Weencourageaminimumteamsizeof10participants.
·Teammemberscanchooseanyeventtheywant;walking,running,orkids’challenge
·Ateammemberisanyonewhocompletesaraceentryform,paysthecorrectfee,andselectsanevent.
·SupportsthatchoosetomakeadonationwithoutaraceentryfeeareNOTconsideredtobeteam
membersandareNOTeligibletoreceiveT-shirts.
Ifyouhaveanyquestions,pleasecalltheTEAMScoordinatorat(860)[email protected]
CHECKLISTFORTHETEAMCAPTAINSFORPAPERAPPLICATIONS
Pleasecheckthroughthislistbeforeturninginyourteampackage.
____ 1. Does each entry form have a complete and legible §
§
§
§
§
§
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name
mailing address
phone number
age (required for 5K timing)
e-mail address
t-shirt size
event selected
2. Does each entry form have the appropriate event and fee
recorded?
3. Is each entry form signed? A waiver is required to participate.
4. Is a check or cash for the correct amount included for each
entry?
5. Is each participant listed on the team roster sheet(s).
6. Are all pledge forms and monies collected for 'Friends Asking
Friends' included in your packet?
7. Have you listed the names and addresses of all those who have
given pledges on the “Friends asking Friends’ Form?
TeamCaptainsmaypickupbibsandracet-shirtsfortheirteamonFridayorSaturdayduring
generalpacketpic-uptimes.DeadlinetorequestTeamPick-upsisMay5,2017.Pleasecontact
[email protected].