Community Incident Action Groups (CIAG)
Surrey-wide Operations Guide
Updated - August 2005
Safer and Stronger Communities
Room 157, County Hall, Penrhyn Road
Kingston Upon Thames, Surrey, KT1 2DW
Tel: 020 8541 7337
CONTENTS
Page Number
INTRODUCTION
3
PURPOSE
3
ADVANTAGES
3
PROCESS
4
Administration
4
ASBO Casebuilding
4
Frequency
4
Chairing
4
MEMBERSHIP & ATTENDANCE
5
INFORMATION SHARING
5
NOMINATION CRITERIA
6
INTERVENTIONS
7
TERMS OF REFERENCE
7
PROLIFIC & OTHER PRIORITY OFFENDERS SCHEME
8
APPENDIX ONE: Typology of Anti Social Behaviour
10
APPENDIX TWO: Nomination Form and Action Plan Template
11
APPENDIX THREE: Example Warning Letters
13
APPENDIX FOUR: Acceptable Behaviour Contract Support Programme
19
APPENDIX FIVE: Intervention Ideas
25
APPENDIX SIX: Verbal Information Sharing & Exchange Form
26
APPENDIX SEVEN: PPO Scheme – Categories of people involved in
27
activity to reduce anti social behaviour, youth offending, crime and
disorder
APPENDIX EIGHT: CIAG Contacts
2
30
INTRODUCTION
At the heart of the Crime and Disorder Act 1998 is the requirement that agencies work in
partnership. Partnership working is not new and the concept has been developed over a number
of years and in Surrey has led to the formation of multi-agency problem solving groups called
Community Incident Action Groups (CIAGs).
The Crime and Disorder Act defines Anti Social Behaviour as behaviour which causes or is likely to
cause harassment, alarm or distress or has caused or is likely to cause serious or ongoing nuisance
and annoyance to people. Factors that determine a case’s seriousness include persistent and
repeated ASB; such cases require a multi agency response.
PURPOSE
CIAGs will discuss and agree action to reduce the negative impact that problem individuals and
families have on the wider community through their anti social behaviour. Using the expertise that
exists on the group they will identify desirable outcomes and determine what interventions will be
used to achieve this.
CIAGs are accountable to the local Crime and Disorder Reduction Partnership (CDRP) and should
contribute to the delivery of Crime and Disorder and Anti-Social Behaviour Reduction Strategies.
Examples of individuals dealt with at the CIAG include:
•
•
•
•
•
Perpetrators of persistent Anti-Social Behaviour
Perpetrators of persistent Alcohol related disorder
Perpetrators of persistent drug related nuisance
Known perpetrators of race/hate crime
Persistent Truants
The CIAG is the agreed forum in Surrey for the consideration of Anti-social Behaviour Order
(ABSO) applications.
ADVANTAGES
•
•
•
•
•
•
•
1
CIAGs are accountable to and act as an operational arm of the local CDRP, supporting the
delivery of the borough crime and disorder and anti social behaviour reduction strategies
CIAGs are problem solving, focussed on innovative solutions and clear outcomes, achieved
through the knowledge and trust generated by regular multi-agency work
CIAG members bring different skills and knowledge to the group enabling a more cohesive
plan of action, which is in the interest of both the individual and the community
CIAGs are an effective way of understanding the practices and tensions of other agencies
and can significantly improve working relationships.
CIAGs as a whole can apply pressure to agencies to take action as required and hold each
other accountable.
CIAGs allow local flexibility to address the problems of local individuals
Local Authority commitment to and involvement in CIAGs will contribute to their
compliance with Section 171 of the Crime and Disorder Act 1998.
According to Home Office guidance, Section 17 means that ‘each local authority (should) take account of the
community safety dimension in all of its work. All policies, strategies, plans and budgets will need to be considered
from the standpoint of their potential contribution to the reduction of crime and disorder.’
3
PROCESS
The process of operating a CIAG is not to be taken lightly. There are two key elements that are
essential to support the CIAG process, dedicated and effective administration, with accurate
minute and agenda formation, and a meeting process attended by partners who have the ability
and authority to make decisions and allocate resources.
Administration
Based on current good practice each CIAG should:
•
•
•
Identify a dedicated CIAG administrator who will:
o Collate nominations and prepare and circulate CIAG agendas one week prior to the
meeting
o Attend CIAG meetings and take minutes in the agreed format
o Circulate the minutes no later than one week after the meeting
o Follow up actions and report back to the CIAG
Produce templates for basic CIAG functions such as nomination forms, agendas, minutes
and action planning
Keep accurate records of CIAG activity including:
o Number of nominations received by the CIAG and by whom
o Age and gender of nominated individuals
o Reasons for nomination (details of behaviour and it’s impact)
o Details of any vulnerabilities (e.g. mental health issues, substance misuse).
o Action taken by the CIAG
o Outcomes to date in terms of whether or not the anti social behaviour is
satisfactorily contained, has ceased, remained about the same or escalated.
ASBO Casebuilding
Each CIAG should have a nominated ASBO case-builder. This does not have to be a new
appointment, the responsibility could lie with an existing member of the CIAG e.g. police officer,
borough anti-social behaviour officer etc.
Frequency
CIAGs should meet at least once a month.
Chairing
It is proposed that each CDRP should decide which post holder is best positioned to chair the
meeting, taking into account that this is a partnership process seeking to co-ordinate partnership
resources. It is suggested that the most appropriate Chair for CIAG meetings is the police
Borough Inspector or borough council Community Safety Manager. In some CIAGs this role is
shared between the two posts.
An effective chair must:
•
•
•
•
•
•
•
4
Establish the need
Set a clear goal
Identify and overcome barriers
Follow the agenda
Record group thinking
Evaluate effectiveness
Action any next steps
MEMBERSHIP & ATTENDANCE
Although it is accepted that this may vary across districts and boroughs, it is proposed that the key
representatives required to support the CIAG process should include:
•
•
•
•
•
•
•
•
Borough Inspector and Community Safety Sergeant (Police)
Community Safety Officer and Anti Social Behaviour Co-ordinator (Borough)
Housing (Borough and/or Registered Social Landlords)
Youth Offending Team
Surrey Children’s Service (Surrey County Council)
Surrey Adults & Community Care (Surrey County Council)
Environmental Health (Borough)
Drug and Alcohol Support Services
For focused and relevant action to be achieved, all CIAG member agencies should be represented
by staff who are informed of the details of the case nominated for discussion and are empowered
to make decisions and commit resources on behalf of their agency. If it is not possible for an
individual to achieve this at the meeting then a system is required, within his or her own
organisation, to allow for decisions to be made and fed back to the CIAG quickly.
To ensure the most effective use of partners’ time it is anticipated that there will be occasions
where issues identified on the CIAG agenda are not relevant to some members and they may not
be required to attend that particular meeting.
All participants in CIAG meetings are expected to:
•
•
•
•
•
•
•
•
•
•
•
Take personal responsibility for decision quality and groups process
Undertake actions effectively as agreed
Contribute ideas
Raise concerns constructively
Stick to topics on the agenda
Accept that sometimes issues need to be parked for discussion at another time
Come prepared
Keep an open mind
Summarise ideas
Be positive
Listen actively.
INFORMATION SHARING
Confident and effective information exchange is the key to multi-agency working in any sphere.
As long as there is no other legal restriction preventing it, the organisations represented at a CIAG
meeting are permitted to share information under Section 115 (of the Crime and Disorder Act
1998) to fulfil any legitimate crime reduction purpose or aim outlined in the local CDRP Crime and
Disorder Reduction Strategy.
The information exchanged at CIAG meetings will often be of a sensitive or personal nature and to
facilitate this exchange all key statutory agencies in Surrey have signed up to the Surrey Crime
and Disorder Information Sharing Protocol. Surrey Community Safety Unit retains a list of
signatories to the protocol. Additional signatories may be added and must make sure their data
protection registration is amended appropriately.
A copy of the protocol and accompanying guidance notes are available from the Surrey Community
Safety Unit website www.surreycsu.org.uk
5
NOMINATION CRITERIA
A person may be nominated for discussion at CIAG if, through their anti social behaviour they:
•
•
•
Pose a significant risk to public safety, public order, or to his or her own safety.
Are causing alarm, harassment or distress within the community, AND
There is reason to believe that referral to the CIAG can reduce the risks.
(See Appendix One for a typology of anti-social behaviour).
Suitable cases might include people who comply with the above and:
•
•
•
•
•
Have known psychiatric problems
Are known to misuse alcohol or drugs
Are subject to statutory supervision and are missing
Persist in criminal or anti social behaviour
Have been identified as a prolific offender and are causing community impact or are ‘at
risk’ of becoming a prolific offender under the ‘prevent and deter’ strand of the Prolific &
Other Priority Offenders Scheme.
(See Appendix Two for an example nomination form and action plan template)
Currently the majority of cases that are nominated for discussion at CIAG are from the police,
primarily because of their greater involvement with prolific offenders. Nominations from other
agency are to be encouraged. These may be from the local authority, registered social landlords
or any other member agency where it is felt that a multi agency approach can be of benefit.
It should be understood that demands and difficulties experienced by any particular agency are
not, in themselves, sufficient reason to refer. Neither is the CIAG intended to replace normal
inter-agency liaison, including case conferences.
It is generally advisable to split the agenda between adults and young people. In the event of
young people being referred to the CIAG, it is essential that the Youth Offending Team is
consulted speedily with regard to what court orders they are already subject to.
6
INTERVENTIONS
There are numerous 'support' and 'enforcement' interventions for tackling anti-social behaviour
and nuisance. An effective approach is often one based on a mixture of support and sanction,
which uses combinations of tools appropriate to the specific individual, family, community or
locality. A comprehensive list of support and enforcement tools and powers are available on the
Home Office Together website at www.together.gov.uk, these include:
•
•
•
•
•
•
•
•
•
•
•
Warning letters (see Appendix Three for examples relating to youth disorder)
Police or joint Police/Local Authority visits
Acceptable Behaviour Contracts (see Appendix Four for details of the Safer Guildford
ABC Support Programme)
Mediation
Anti Social Behaviour Orders
Injunctions/Evictions under the Housing Act
Environmental Health warnings (noise)
Drug/Alcohol detoxification and rehabilitation programmes
Mental Health Assessment
Diversionary activities
Youth Offending Team assessment
(See Appendix Five for more intervention ideas).
For an intervention to be successful it is important that the individual nominated for discussion at
CIAG understands the negative effect of their behaviour on the wider community and the possible
consequences if it continues.
It is recommended that the CIAG should agree a intervention fund with their CDRP to enable quick
decisions to be made where funding may be required for certain interventions.
SUGGESTED TERMS OF REFERENCE
•
•
•
•
•
•
•
•
•
•
•
7
CIAG will consider and implement appropriate interventions to address anti social behaviour
issues that are caused by problem individuals or families and are having an adverse impact
on the community.
CIAG members will ensure they have complete clarity as to what they can and cannot
achieve and that demands are realistic.
CIAG will consider referrals from any participating agency as long as they comply with the
nomination criteria.
CIAG will meet at least once per month.
CIAG members will submit nomination details to the CIAG administrator at least ten days
prior to the meeting.
The CIAG administrator will circulate the agenda, with details of new and ongoing
nominations, one week in advance of the meeting to enable partner agencies to research
and collate all necessary and relevant information.
Accurate minutes of each meeting will be produced and all resulting actions and updates
recorded.
CIAG members will all sign an Information Exchange and Sharing Form at each meeting to
allow for the verbal sharing of information. (See Appendix Six).
CIAG will ensure that any request for written information will be subject to the Surrey
Crime & Disorder Information Sharing Protocol.
CIAG will review and evaluate the effectiveness of agreed actions/interventions and the use
of powers such as Anti Social Behaviour Orders.
CIAG will report back to the CDRP action, outcomes and proposals for future activity.
PROLIFIC AND OTHER PRIORITY OFFENDERS SCHEME (PPO)
The purpose of the PPO scheme is to provide an enhanced multi-agency response to an identified
minority of offenders (approximately 15-20 per CDRP area) responsible for a disproportionate level
of crime and disorder.
Launched by the Home Office in July 2004, there are three complimentary strands to the PPO
scheme
•
•
•
Catch and Convict (actively tackling already prolific offenders)
Rehabilitate and Resettle (increasing the number of offenders who stop offending by
offering a range of supportive interventions)
Prevent and Deter (stopping young people becoming prolific offenders)
Community Incident Action Groups will have a role to play in case managing PPOs that fulfil
the CIAG nomination criteria, in instances where:
1. They are causing a community impact but are not case managed anywhere else i.e. young and
adult offenders not currently in the criminal justice system and therefore not subject to
statutory supervision through the Youth Offending Team (YOT) or Probation Service. (The
CIAG itself would not be directly responsible for case management, but would nominate the
appropriate agency/agencies to take the lead role as in normal CIAG procedures).
2. They are causing a community impact and are in the criminal justice system and therefore are
likely to be subject to statutory supervision and case managed by the YOT or Probation
Service.
In this instance the CIAG would be responsible for managing the community impact element of
the PPO’s behaviour and must liaise closely with the YOT or Probation caseworker.
Example: the PPO is part of a larger group of individuals causing a community impact through
their anti social behaviour. It would be desirable for the CIAG to consider the behaviour of the
whole group.
Example: there are members of the PPO’s family who are also causing a community impact
due to their anti social behaviour such as siblings, cousins, parents etc.
Example: the PPO is engaged in offending behaviour, but also engaged in anti social
behaviour and nuisance that is not considered to be criminal.
In this situation it is essential that the CIAG and YOT or Probation caseworker agree their
respective roles and responsibilities to avoid duplication, with the CIAG concentrating primarily
on the PPO’s community impact.
If individuals nominated for discussion at CIAG have not already been identified as PPOs and the
CIAG wishes them to be PPOs, they would be referred by the CIAG chair to the PPO Coordinator for consideration to become a PPO, according to the Surrey PPO Selection Criteria.
(“Someone who by virtue of their behaviour has a disproportionate impact on
demand or the community at large and where evidence or intelligence suggests
they: have been the subject of or involved in 3 locally defined neighbourhood priorities in 1
month”)
8
The CIAG will also need to consider the following:
-
Developing a mechanism for feeding back updates on PPOs to the PPO Review Panel and into
the performance management framework.
Ensuring there is a system in place for providing updates on PPOs to the relevant YOT or
Probation caseworker where applicable.
Indicating on nomination forms and minutes whether an individual is identified as a PPO.
Please note: There will be instances where an individual’s status as a PPO changes and they are
removed from the PPO list. This should not effect the CIAGs involvement with them as their
community impact, due to nuisance or anti social behaviour, may still require intervention.
(Please see table in Appendix Seven for information on categories of people involved
in activity to reduce anti social behaviour, youth offending and crime and disorder).
Operational Guidance for the Surrey PPO Scheme has been developed by SCSU and is
available on the SCSU website www.surreycsu.org.uk
9
APPENDIX ONE
Typology of Anti-social behaviour
The purpose of this typology is to provide a practical framework and guide to the main categories
of behaviour that are widely accepted to be anti-social by both practitioners and the public. The
categories are divided into four core areas according to whether they occur in a public space,
whether they have a direct or indirect victim and whether the behaviour impacts on the
environment. Examples are provided of specific activities, which could fall into each category.
The list of examples is not intended to be exhaustive and it is likely that community safety
practitioners will be able to identify additional examples based on experience.
Misuse of public space
Acts directed at people
Environmental damage
Drug/substance misuse &
Disregards for community /
personal well-being
Noise
Intimidation/harassment
Criminal damage/vandalism
dealing
Noisy neighbours
Groups or individuals
Graffiti
Takings drugs
Noisy cars/motorbikes
making threats
Damage to bus shelters
Sniffing volatile substances
Loud music
Verbal abuse
Damage to phone kiosks
Discarding needles/drug
Alarms (persistent
Bullying
Damage to street furniture
paraphernalia
ringing/malfunction)
Following people
Damage to buildings
Crack houses
Noise from pubs/clubs
Pestering people
Damage to
Presence of dealers or users
Noise from
Voyeurism
trees/plants/hedges
Street drinking
business/industry
Sending nasty/offensive
Litter/rubbish
Begging
Rowdy behaviour
letters
Dropping litter
Prostitution
Shouting & swearing
Obscene/nuisance phone
Dumping rubbish
Soliciting
Fighting
calls
Fly-tipping
Cards in phone boxes
Drunken behaviour
Menacing gestures
Fly-posting.
Discarded condoms
Hooliganism/loutish
Can be on the grounds of:
Kerb crawling
behaviour
Race Sexual orientation
Loitering
Nuisance behaviour
Gender
Pestering residents
Urinating in public
Religion
Sexual acts
Setting fires (not directed at
Disability
Inappropriate sexual
specific person or property)
Age
conduct
In appropriate use of
Indecent exposure
fireworks
Abandoned cars
Throwing missiles
Vehicle-related nuisance &
Climbing on buildings
inappropriate vehicle use
Impeding access to
Inconvenient/illegal parking
communal areas
Car repairs on the street or
Games in
in gardens
restricted/inappropriate
Setting vehicles alight
areas
Joyriding
Misuse of air guns
Racing cars
Letting down tyres
Off-road motorcycling
Hoax calls
Cycling/skateboarding in
False calls to emergency
pedestrian areas and
services
footpaths
Animal related problems
Uncontrolled animals
10
APPENDIX TWO
CONFIDENTIAL
Community Incident Action Group (CIAG)
NOMINATION FORM
A person may be nominated for discussion at CIAG if, through their anti social behaviour they:
•
Pose a significant risk to public safety, public order, or to his or her own safety
•
Are causing alarm, harassment or distress within the community, AND
•
There is reason to believe that referral to the CIAG can reduce the risks
DETAILS OF PERSON NOMINATED FOR DISCUSSION AT CIAG:
Name:
Age:
(if known)
Address:
(if known)
Telephone No:
(if known)
NOMINATED BY:
Name:
Organisation:
Telephone No:
Email:
REASON FOR NOMINATION: (please select more than one option if applicable)
Misuse of public space: i.e. drug/substance
misuse, street drinking, vehicle related nuisance etc.
Acts directed at people: i.e. intimidation /
harassment, making threats, verbal abuse etc.
Disregard for community/personal wellbeing: i.e. Excessive noise, rowdy / nuisance /
drunken / loutish behaviour etc.
Environmental
damage/vandalism:
i.e.
criminal damage, vandalism etc.
Other:
(please state)
PLEASE INDICATE WHICH, IF ANY APPLIES TO THE NOMINATED PERSON:
Has known psychiatric problems.
Is known to misuse alcohol.
Is known to misuse drugs.
Is subject to statutory supervision and is
missing.
Persists in criminal or anti social behaviour.
Is identified as a Prolific Offender under the
Prolific & Other Priority Offenders Scheme.
Has been identified as ‘at risk’ of becoming a
Has been nominated for discussion at the
Prolific Offender under the ‘prevent and deter’
CIAG previously.
strand of the PPO scheme.
To assist CIAG discussions, please use the space below to briefly describe the risk posed to public safety,
public order, or to his/her own safety and/or the alarm, harassment or distress caused to the wider
community.
Please indicate why you think the CIAG may be able to assist.
11
CIAG – ACTION PLAN: (to be completed at initial CIAG meeting)
Date
Agreed Intervention /
Anticipated Action
Lead
Desired Outcome
Timescales
Cost
Implication
(if any)
Timescales
Cost
implication
(if any)
MONITORING: (to be completed at subsequent CIAG meetings)
Date
Progress Achieved
Additional Action Required
CASE CLOSURE: (to be completed when intervention by the CIAG is complete)
Date
12
Outcome
Additional Comments
APPENDIX THREE
Example Warning Letter
To the parent or guardian of (INSERT NAME)
Re: Youth Disorder
I am writing to advise you of a recent incident at (INSERT LOCATION) on (INSERT DATE AND
TIME) where (INSERT NAME) was present. At that time offences of (DESCRIBE: litter, damage,
swearing) were committed by a group of youths, one of whom was (INSERT NAME). At this time
there is no evidence to prove which of the group was responsible although our enquiries into this
matter will continue.
I have decided to contact you regarding this as parents are not always aware of where their children
are or exactly what they are doing.
Should you wish to contact me further regarding this then please do so.
Yours sincerely,
Police Inspector
13
APPENDIX THREE (CONT…)
Example Warning Letter
To the parent or guardian of (INSERT NAME)
Re: Youth crime in (INSERT LOCATION/WARD)
I have been made aware of a number of recent cases of crime and disorder where (INSERT NAME)
has been involved, either as an offender or on the periphery. These include (INSERT DETAILS OF
AL LEAST 2 INCIDENTS). At this time I have asked my officers to actively monitor locations
within (SPECIFY WARD OR LOCALITY) where youths congregate and these incidents are
prevalent. Should we have further cause to deal with (INSERT NAME) as a result of this then I will
be expecting my staff to take positive action. This may result in arrest and prosecution if appropriate.
Disorder and youth crime are areas which I am committed to talking. In line with this I am willing to
use a variety of methods including Anti Social Behaviour Orders and other legislation designed to
restrict the activities of individuals. I have informed my anti social behaviour administrator of this
letter and she will await instructions from me as to how to proceed.
Should (INSERT NAME) cease to be associated with these types of incident then I will have no cause
to take further action.
Yours sincerely,
Police Inspector
14
APPENDIX THREE (CONT…)
Example Warning Letter
To the parent or guardian of (INSERT NAME)
Re: Unacceptable Behaviour
You may be aware that (INSERT NAME) has been dealt with by officers from this force on a number
of occasions over recent months. Their behaviour includes (SPECIFIY: theft, violence, damage,
drugs) and as such has a negative impact on the community. I am committed to dealing with those
who continue to affect the quality of life of others across the Borough. Consequently, I have directed
my staff to gather evidence to use in an application for an Anti Social Behaviour Order against
(INSERT NAME). The effect of this order is that the recipient will be prohibited from continuing
with this type of behaviour. Once an order is granted, it lasts for a minimum of two years and carries
a power of arrest and term of imprisonment of up to 5 years should it be breached.
In addition to this, we share information with other agencies including Borough and County Council
departments on a regular basis. Out interest in (INSERT NAME) has been passed to them in order
that they are aware of our proposals.
Should you wish to discuss any options which may exist then please do not hesitate in contacting me.
Yours sincerely,
Police Inspector
15
APPENDIX THREE (CONT…)
Example Warning Letter
To the parent or guardian of (INSERT NAME)
Anti-Social Behaviour Notice
This notice is served on you in respect of the anti-social behaviour detailed on the attached for which
you have responsibility. Should you be responsible for acting in an anti-social manner during a
twelve-month period from the service of this notice the Police will apply for an Anti-Social
Behaviour Order to be made against you, and a copy of this notice will be used in that process.
The following gives information about Anti-social Behaviour Orders, who can apply for them, under
what circumstances they can be applied for, and the consequences for a person who fails to comply
with such a order.
Section 1 of the Crime & Disorder Act 1998 empowers the Police and Local Authorities to
apply to a Magistrates Court for an Anti-Social Behaviour Order if it appears that any person
aged 10 years or over has:
acted in an anti-social manner, that is to say, in a manner that has caused or was
likely to cause:
harassment
alarm, or
distress
to one or more persons not of the same household as himself/herself, and an AntiSocial Behaviour Order is necessary to protect persons in the local government
area in which the harassment, alarm or distress was caused or was likely to be
caused from further anti-social acts by him/her
Magistrates are able to make Anti-Social Behaviour Orders that specify the precise nature of
behaviour that is to be stopped. There is no limit to the length of time an Order may remain in
force, however there is a minimum period of two years.
A breach of an Anti-Social Behaviour Order is a criminal offence which carries a maximum
sentence of five years imprisonment, a fine or both. Breaches are regarded as a serious matter
and courts are prevented from imposing the leser sentence of a Conditional Discharge. In the
case of juveniles a Court also has the authority to make Parenting Orders, whereas in respect of tenants
as Order is itself lively to provide sufficient grounds for the repossession of the property.
16
Anti-Social Behaviour Orders are obtained following consultation between police and local
authorities working together in partnership. The law permits police, local authorities and
others to exchange information if it is necessary or expedient to do so to obtain an Order.
Such information may include existing records of related problems kept be various agencies.
It is the aim of Surrey Police to improve the quality of life for people in the area and I sincerely hope
that you will assist in this be ensuring that there is no repetition of this or any similar behaviour by
you.
If you believe that you would benefit from further advice or assistance in preventing any reoccurrence please contact me and I will make the necessary arrangements.
Yours sincerely,
Police Inspector
17
Schedule of Anti-Social Behaviour
Name of subject (respondent):
…………………………………………
Date of birth/age of subject (respondent):
…………………………………………
Address of subject (respondent):
…………………………………………
…………………………………………
…………………………………………
…………………………………………
…………………………………………
Date of Anti-Social Behaviour:
…………………………………………
Location of Anti-Social Behaviour:
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
Details of Anti-Social Behaviour:
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
…………………………………………………………………………………………………...
18
APPENDIX FOUR
SAFER GUILDFORD PARTNERSHIP
Acceptable Behaviour Contracts
An ABC is a written agreement between a person who has been involved in Anti Social
Behaviour and one or more local agencies whose role it is to prevent such behaviour.
The contract is agreed and signed at a meeting with the individual and the lead agencies.
When the person being considered is a young person, parents or guardians should be
encouraged to attend.
The contract specifies a list of anti social acts in which the person has been involved and
which they agree will not continue. This may encourage them to recognise the impact of their
behaviour and take responsibility for their behaviour.
Support to address underlying causes of the Anti Social Behaviour should be offered in
parallel to the contract. This may include diversionary projects, counselling or support of the
family.
Legal action in the form of Anti Social Behaviour Orders should be stated on the contract
where there is the potential consequence of a breach. The threat of legal action provides an
incentive to ensure that the contract is adhered to. On the positive, good behaviour should
also be rewarded.
ABCs are to be used in conjunction with the Guildford Borough Police ASB Step Letters (see
appendix A) and is a joint project between Surrey Police and SCC Youth Workers under the
umbrella of The Safer Guildford Partnership.
ABCs
ABCs should be for a minimum and maximum of 3 months, although at the last meeting it
can be discussed if either party would like to extend it for a further 3 months.
It should contain no more than 5 actions regarding future conduct. One of which must state
that they will attend their regular meetings.
Breaches
If an ABC is breached the individual should be spoken to as soon as possible to discuss the
incident or their behaviour. This meeting should include a representative from both agencies.
At this meeting it should be decided whether the ABC should be cancelled and a Letter 4
issued or the individual should be given another chance. These decisions should be made
on the individual circumstances of each breach.
19
When an individual is being considered for a Letter 4 the following should happen:
1.
A meeting with representatives from both agencies should be held (ideally as
part of the J.A.G. agenda if available) to discuss the following:
• continuing behaviour/concerns of the individual
• conditions to be considered on the contract
• A date to be arranged within 10 days of the meeting to approach the individual
• A 3 month support programme put in place, to include meeting content and
agencies to place dates in diaries and commit to meetings.
2.
Contact Meeting
• A police officer and youth worker should attend the individuals home address to
discuss their behaviour. If possible this should be done with prior arrangement but
can be done without notice.
• Police to underpin the fact that their behaviour cannot carry on and that the Police
have two options.
1) Issue a Letter 4 which starts the ASBO process and will also mean that they
will go on to the CIAG agenda
2) Work with the individual by means of an ABC to change their behaviour
• Youth worker to “sell” the ABC and to offer support and guidance to help the
individual not to breach the ABC
• If the individual is unsure about signing an ABC they should be given 48hrs to
make a decision.
• If the individual agrees to an ABC then a first meeting should be arranged within
the next 7 days.
• If the individual does not agree to the ABC, then the Letter 4 should be issued and
the ASBO CaseBuilder should be informed.
3.
Meeting 1/6
• To be held at a neutral venue. Where the venue of choice is a youth club, where
possible these meetings should be held outside it’s opening hours and should last
no more than an hour.
• It would be advantageous if the individual’s parent or guardian was also present to
give them an understanding of the process. They could then also “sign up” and
agree to help support the individual.
• This meeting is to discuss in length their behaviour, the consequence of them
continuing their behaviour (ASBOs, Parenting Orders, and Re-possession
Proceedings) and the conditions to be placed on the contract. These conditions
should be where possible suggested by the individual, therefore there is a greater
chance of them not being breached.
• Meeting 2-6 should be organised and placed in diaries.
4.
Meetings 2-5
• content to be arranged by Youth Workers to suit the individual and resources
available
• must include representatives from both agencies
5.
Meeting 6/6
• Should be a celebration of success
• Discussion if either party would like to extend the ABC
20
•
•
Possibility of the individual becoming an “ambassador” for ABCs
Certificate of Achievement to be issued
ABC Session Content - ASH Project (example of good practice)
Each Session should start with a discussion about positive and negative experiences and
any problems, which may have occurred over the past two weeks.
At sessions 3 and 5 it should be discussed prior to the individual attending whether their
behaviour should be rewarded and vouchers made available for that session.
Session One - Introduction
This includes an introduction of the team and the plan for the future sessions. This will give
the individual a basic outline of what will be provided and what they can expect.
Session Two – Getting to know you and cause and effect
This session will include some team building activities to encourage participation. It will then
concentrate on the effect certain activities have on the young person and the community.
The individual will then be encouraged to look at themselves and their behaviour with a view
to them suggesting ways that this ca be rectified.
Session Three – ASBO
This session will concentrate on ASBOs and the effect that it can have on an individuals day
to day life if they receive one. Ideally taken by the person responsible for ASBOs and will
include the use of press releases, leaflets and video to make the session as visual (real) as
possible.
Session Four – HMP Coldingly Visit (if available) or Looking at Peer Pressure
This session will continue with the cause and effect theme but will also introduce a section
on life in prison as a possible outcome if their behaviour continues. This will include a video
presentation and discussion about a future visit to HMP Coldingly to experience first hand life
in a prison.
Session Five – Looking back
A de-brief about the last two months,
Questions to be asked:
Has it been difficult to change behaviour/attitude?
What have been the highs/lows?
Will things change once ABC finishes?
Look at ways of helping/supporting other people in the same situation
Session Six – The Future
What happens next?
Contract to be continued?
Contract to be cancelled and certificate to be issued
Look at career paths and further support plans that can be put in place
21
APPENDIX A
Police Anti Social Behaviour Letters
Purpose:
Letter 1
Alerts parents/guardians at an early stage that their child is involved in a group
hanging around in youth disorder hotspots
Letter 2
Alerts parents/guardians at an early stage that their child is involved in a group
which is responsible for Anti Social Behaviour in the area.
Letter 3
ADULTS/JUVENILES - to warn them that their behaviour is coming to our
attention and is not acceptable. Briefly mentions ASBOs.
Letter 4
ADULTS/JUVENILES – informs them that their behaviour is not acceptable
and that they will discussed at CIAG. It also informs that evidence is being
collected for use in an ASBO application if required.
Letter 5
ADULTS/JUVENILES – Final Warning. Another incident in the next 12 months
will trigger an ASBO application.
Procedure:
NB: An individual does not have to start at a Letter 1. If their behaviour warrants it, they
could potentially start at a Letter 5. Likewise if someone has been issued a Letter 1 there is
nothing to stop you issuing a Letter 3 the next time they come to your attention.
Letter 1
This letter will be sent via the postal system. When you have highlighted an individual for
receipt of this letter you should send the following details by EMAIL to the ASBO
CaseBuilder:
Name
Address
Location
Date/Time
Or prepare and send the letter yourself and email a copy to the ASBO CaseBuilder
Letter 2
This letter will be sent via the postal system. When you have highlighted an individual for
receipt of this letter you should send the following details by EMAIL to the ASBO
CaseBuilder:
Name
Address
Location
Date/Time
Type/description of ASB
Or prepare and send the letter yourself and email a copy to the ASBO CaseBuilder
22
Letter 3
This letter MUST be hand delivered to the person or parent/guardian and dialogue pursued
with the individual to help stop this behaviour and to briefly discuss options we may use to
curtail this behaviour.
When you have highlighted an individual for receipt of this letter you should send the
following details by EMAIL to the ASBO CaseBuilder:
Name
acts
Address
Location
Date/Time
Type/description of ASB or criminal
Or prepare the letter yourself and email a copy to the ASBO CaseBuilder
Letter 4
This letter MUST be hand delivered to the person/parent/guardian and should be discussed
with the Borough Inspector, NSO Sgt. or ASBO Casebuilder before being delivered. The Sgt.
should also attend with the officer to show the seriousness of their behaviour. If the person
lives in local authority or housing association accommodation it would be effective to ask for
the housing officer to attend this meeting to discuss tenancy conditions regarding anti social
behaviour. If you have a joint visit with another agency (not just housing), you must inform
the ASBO CaseBuilder.
NB. Consider the issuing of an ABC as an alternative to this letter. Contact ASBO
CaseBuilder for further details
When you have highlighted an individual for receipt of this letter you should send the
following details by EMAIL to the ASBO CaseBuilder or:
Name
acts
Address
Location
Dates/Times Type/description of ASB or criminal
Or prepare the letter yourself and email a copy to the ASBO CaseBuilder
Letter 5
This letter must be authorised by the Borough Inspector. It will be hand delivered by the Borough
Inspector or by someone on their authority. If you have an individual who requires a letter 5 you must
discuss with NSO Sgt., Borough Inspector and ASBO CaseBuilder.
23
ACCEPTABLE BEHAVIOUR CONTRACT
THIS CONTRACT IS MADE ON
(date)
BETWEEN
Safer Guildford Partnership
AND
(name and address of young person)
AGREES the following in respect of future conduct:
1.
I will/will not
2. I will/will not
3. I will/will not
4. I will/will not
5. I will/will not
FURTHER, [ ] enters into a commitment with Safer Guildford Partnership not to act in a
manner which causes or is likely to cause harassment, alarm or distress to one or more persons
not in the same household.
FURTHER, if [ ] does anything which he/she has agreed not to do under this contract which
Safer Guildford Partnership considers to amount to anti-social behaviour, this may result in an
application to the Magistrates' Court for an Anti-Social Behaviour Order to prohibit [ ] from acting
in a manner likely to cause harassment, alarm or distress to one or more persons not of the
same household.
FURTHER, [ ] acknowledges that where an Anti-Social Behaviour Order is made in the Court
and breached he/she will be liable on conviction to terms of imprisonment not exceeding five
years or to a fine or both
DECLARATION
I confirm that I understand the meaning of this contract and that the consequences of breach of
the contract have been explained to me.
Signed [ ]
Young Person
Date:........................
Signed [ ]
Parent
Date:........................
WITNESSED
Signed [ ]
Youth Worker
Date:........................
Signed [ ]
Police Officer
Date:........................
24
APPENDIX FIVE
SURREY COMMUNITY INCIDENT ACTON GROUPS
INTERVENTIONS IDEAS
A comprehensive list of support and enforcement tools and powers are available on the Home Office
Together website at www.together.gov.uk.
Possible interventions include:
Adults:
• Warning letters
• Police or joint Police/Local Authority visits
• Mediation
• Anti Social Behaviour Orders
• Injunctions/Evictions under the Housing Act
• Environmental Health warnings (noise)
• Drug/Alcohol assessment, detoxification and rehabilitation programmes
• Mental Health Assessment
• Parenting Orders/contracts
• Advice and counselling
Young
•
•
•
•
•
•
•
•
•
•
•
•
•
25
People:
Warning letters
Police or joint Police/Local Authority visits
Acceptable Behaviour Contracts
Mediation
Anti Social Behaviour Orders
Drug/Alcohol assessment, detoxification and rehabilitation programmes
Mental Health Assessment
Diversionary activities (summer activity schemes, sports activities, motor projects, youth
service intervention etc.)
Youth Offending Team
o Assessment
o Restorative/reparative activities
Education Welfare
Fire safety advice and referral to the Firewise intervention scheme (for incidents of firesetting or arson)
Youth Incentive Schemes
Advice and counselling
APPENDIX SIX
COMMUNITY INCIDENT ACTION GROUP
INFORMATION SHARING & EXCHANGE
Date of meeting: ……………………………………………………………………………………
We, the undersigned, accept and understand the principles of both the Surrey Crime & Disorder
Information Sharing Protocol and the Data Protection Act. We understand that the information that is
shared and exchanged within the confines of a C.I.A.G. meeting is for the specific use of dealing with
the reduction crime and disorder and anti social behaviour issues, and will be shared in support of
the C.I.A.G. process as laid out in the C.I.A.G. terms of reference.
SIGNATURE
26
PRINT NAME
ORGANISATION
APPENDIX SEVEN
PROLIFIC & OTHER PRIORITY OFFENDERS SCHEME
Categories of people involved in activity to reduce anti-social behaviour, youth
offending, crime and disorder
PREVENT & DETER:
Category
Activity
Children and
young people
(CYP) from
“high risk high
need” families,
before
offending has
taken root
8 to 13, plus
younger siblings
15 per division,
possibly building
up to 30 if
resources allow
(5 – 10 per
CDRP)
CYP involved in
lower level
offending or
anti-social
behaviour, who
may be on
ABCs or ASBOs
13 to 15
About 30 per
division (10 per
CIAG)
Early
intervention to
address family,
social, health,
education,
behavioural and
other risk factors
and strengthen
protective factors
Targeted early
intervention to
co-ordinate multiagency effort to
address risk factors
and provide and
encourage
diversionary
activities
EARLY INTERVENTION
Typical age
range and
number
Principal
agencies
Case management
method
Children’s Social
Care and Education
(SCC) and Health
Services (NHS)
Multi-agency panel
supported by a Coordinator (piloted in
North West Surrey
area)
Youth
Development
Service (SCC),
Connexions,
Schools, Children’s
Social Care and
Education (SCC),
voluntary sector,
housing and other
CIAG members as
appropriate
CIAG case review
Several CDRPs put
resources into staff or
activities for this
group.
Multi agency Youth
Offending Team,
supported by
mainstream
services and
voluntary sector
partnerships
YOT supervision
Ditto
YOT supervision (with
possible CDRP subgroup for Performance
Management
purposes)
Governance
arrangement
Children and
Young People’s
Strategic
Partnerships
CDRP
13 to 17
Several hundred
per year across
Surrey
Could be “early
intervention”
according to age
and need
Youth Justice
intervention to
address factors
contributing to
offending and
supervise
programmes to
change behaviour
CYP who are
the most active
and persistent
young
offenders and
may become
PPOs
15 to 17
20 to 30 per
division
Intensive Youth
Justice
intervention with
strictly supervises
behaviour change
programmes
27
YOUTH JUSTICE
CYP who have
been dealt with
by the police
(reprimand or
final warning)
or a Youth
Court
(conviction)
YOT Management
Board
YOT Management
Board
CATCH & CONVICT / REHABILLITATE & RESETTLE:
Category
Typical
age
range
and
number
Young people, young adults and
adults who have not been dealt with
by the courts but meet the PPO
selection criteria without causing
community impact
Young people, young adults and
adults who have not been dealt with
by the courts but are causing
community impact (and may be
considered for ASBOs)
Young offenders who have been
dealt with by the courts
Young Adult Offenders who have
been dealt with by the courts
Adult offenders who have been dealt
with by the courts
Potentially dangerous offenders
16+
17 - 18
18 - 21
21+
Activity
Principal
agencies
Governance
arrangement
Case management
method
Intelligence
led police
operation to
bring
offender into
the criminal
justice
system
Voluntary
activity to
address risk
factors and
provide and
encourage
more
constructive
behaviour
Youth
Justice
interventions
and transfer
to Probation
supervision
Probation
supervision
or serving a
sentence in
a Young
Offender
Institution
Police led
Tasking and
Co-ordinating
Group
T & CG
Connexions,
voluntary
sector,
housing and
other CIAG
members as
appropriate
CIAG case review
YOT,
Probation
Service and
Police
YOT / Probation
supervision
PPO Review Panel
Probation
Service,
Young
Offender
Institutions
and Police
Supervision Plan or
Sentence Plan
PPO Review Panel
Probation
Service,
Prisons and
Police
PPO Review Panel
Probation
Service,
Prisons and
Police
Risk Assessment and
Management Panels and
Multi Agency Public
Protection Panels
Probation
supervision
or serving a
prison
sentence
Behaviour
management
CDRP
Criminal
Justice Board
Criminal
Justice Board
Criminal
Justice Board
Criminal
Justice Board
28
For Catch and Convict and Rehabilitate and
Resettle, the Home Office guidance states a
minimum of 15 per CDRP, which would be 165 in
Surrey, but Surrey actually has about 130
Possible CDRP sub-group for Performance Management
purposes
Quarterly Performance Review Group?
Notes
The Drug Action Team is not mentioned as a “Principal agency” as it is a commissioning rather than service
delivery body. Treatment and drug education and harm prevention is delivered through the NHS and the
voluntary sector. The DAT should be involved in planning service interventions and liaising with treatment
providers.
The PPO Review Panel should comprise the Probation Service (who will usually pick up young offender cases
from the YOT at age 18), YOI / Prison Service and Police. It will liaise with other agencies as appropriate to
each case.
There may need to be a CDRP sub-group for Performance Management purposes for both Prevent and Deter
and Catch and Convict / Rehabilitate and Resettle.
One of the reasons for the complexity of the PPO scheme, especially the case management arrangements, is
that there are several agencies who could be the responsible agency for the various categories and that much
of the responsibility is shared. Likely governance arrangements are in the table in italics.
Ed Shaylor, Director, Community Safety Unit
Cobham Library, Cedar Road, Cobham, Surrey, KT11 2AE. Tel: 01932 795204, Mobile: 07968 834581
14th March 2005
29
APPENDIX EIGHT
SURREY COMMUNITY INCIDENT ACTION GROUPS (CIAG)
CONTACTS
CDRP
Elmbridge
Title
Organisation
Email
Rachel Stewart
Community Safety Officer
Elmbridge Borough Council
[email protected]
Epsom & Ewell
Katrina Best
Community Safety Officer
Epsom & Ewell Borough Council
[email protected]
Guildford
Jo Grimshaw
CIAG Administrator/ASBO Casebuilder
Surrey Police
[email protected]
Gemma Morris
Inspector
Surrey Police
[email protected]
Bob Jenkin
Inspector
Surrey Police
[email protected]
Runnymede
Wendy Roberts
Community Safety & ASB Officer
Runnymede Borough Council
[email protected]
Spelthorne
Steve Appleby
Community Safety Officer
Spelthorne Borough Council
[email protected]
Surrey Heath
Paul Blomfield
Community Safety Sergeant
Surrey Police
[email protected]
Tandridge
Hilary New
Community Safety Manager
Tandridge District Council
[email protected]
Waverley
Graham Weaver
Inspector
Surrey Police
[email protected]
Woking
Camilla Edmiston
Community Safety Officer
Woking Borough Council
[email protected]
Mole Valley
Reigate & Banstead
30
Name