Aeries Procedure for Documenting Reports of
Harassment/Bullying
Civil Rights Data Collection Key Definitions as of 2014
Harassment or bullying on the basis of sex includes sexual harassment or bullying and gender-based
harassment or bullying. Sexual harassment or bullying is unwelcome conduct of a sexual nature, such as
unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical
conduct of a sexual nature. Gender-based harassment or bullying is nonsexual intimidation or abusive
behavior toward a student based on the student’s actual or perceived sex, including harassment based
on gender identity, gender expression, and nonconformity with gender stereotypes. Harassing conduct
may take many forms, including verbal acts and name-calling, as well as non-verbal behavior, such as
graphic and written statements, or conduct that is physically threatening, harmful or humiliating. The
conduct can be carried out by school employees, other students, and non-employee third parties. Both
male and female students can be victims of harassment or bullying on the basis of sex, and the harasser
or bully and the victim can be of the same sex. Bullying on the basis of sex constitutes sexual
harassment.
Harassment or bullying on the basis of race, color, or national origin refers to intimidation or abusive
behavior toward a student based on actual or perceived race, color or national origin. Harassing
conduct may take many forms, including verbal acts and name-calling, as well as non-verbal behavior,
such as graphic and written statements, or conduct that is physically threatening, harmful or
humiliating. The conduct can be carried out by school employees, other students, and non-employee
third parties. Bullying on the basis of race, color, or national origin constitutes racial harassment.
Harassment or bullying on the basis of disability refers to intimidation or abusive behavior toward a
student based on actual or perceived disability. Harassing conduct may take many forms, including
verbal acts and name-calling, as well as non-verbal behavior, such as graphic and written statements, or
conduct that is physically threatening, harmful or humiliating. The conduct can be carried out by school
employees, other students, and non-employee third parties. Bullying on the basis of disability
constitutes disability harassment.
Harassment or bullying on the basis of religion refers to intimidation or abusive behavior toward a
student based on actual or perceived religion. Harassing conduct may take many forms, including verbal
acts and name-calling, as well as non-verbal behavior, such as graphic and written statements, or
conduct that is physically threatening, harmful or humiliating. The conduct can be carried out by school
employees, other students, and non-employee third parties. Bullying on the basis of religion constitutes
religious harassment.
An allegation is a claim or assertion that someone has done something wrong or illegal, typically made
without proof.
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In order to comply with the reporting requirements for the Civil Rights Data Collection for Harassment
or Bullying the District has created codes in 3 separate tables in Aeries CS and Aeries .net. ; The Assertive
Discipline Table, the Counseling – Visitation Table and the Intervention Table.
The following codes can be found in these 3 tables:
Code
BA
BB
BD
BO
BR
BS
Description
Allegations of harassment/bullying based on sexual orientation
Allegations of harassment/bullying based on religion
Allegations of harassment/bullying based on disability
Other allegations of harassment/bullying
Allegations of harassment/bullying based on race, color or national origin
Allegations of harassment/bullying based on sex
For the purposes of reporting allegations of harassment or bullying for discipline reasons, it has been
decided by the assistant principals of the District that the following procedure be followed in Aeries.net.
1. In Aeries.net go to the student’s Assertive Discipline screen. Input the Code/Description as 04 –
Report of Bullying/Harassment. Enter all other details related to the harassment/bullying.
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1.
Click on the Additional Info tab
2.
Click on Change, under the U5 field please choose the appropriate allegation of
harassment/bullying.
These fields in the Assertive Discipline screen can now be queried to help in the reporting of allegations
of harassment/bullying by sex, race LEP, IDEA and Section 504 as requested by the US Department of
Education for the Civil Rights Data Collection Report.
A sample query to give you the information that you have inputted into the Assertive Discipline screen
regarding your CRDC reports of harassment/bullying could be:
LIST STU CSE STU.NM STU.GR STU.SX STU.LF STU.U5 STU.ETH STU.RC1 STU.RC2 CSE.DI ADS.CD ADS.U5 IF
ADS.CD = 04
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Entering Victim Reports of Harassment/Bullying in Aeries
Aeries has created two new tables, VIC = Victims and WIT = Witness. These tables will allow you to store
and track information for a student who was a victim of harassment/bullying. We are able to query the
data from these tables to report incidents of harassment/bullying for the Civil Rights Data Collection
report. Using these tables to record reports of harassment/bullying from the victim is optional. If you
do not use this method of keeping records of victim reporting, your school must have another process in
place.
The Victims and Witnesses form has an Incident ID field. The Incident ID field will allow Victim or
Witness records to be linked to Assertive Discipline records of the perpetrator, by populating the field
with the same Incident ID number. This will enable schools to track multiple students involved in one
discipline incident.
The District Office has created four different Status types to track the reporting, investigating and
resolution of the victims report.
1. You will make an initial entry with the Status Code of Alleged writing the incident as told to you
by the victim in the Comments section.
2. You will than create a second entry with the Status Code of Confirmed or Not-Confirmed. You
will indicate in the Comments section the results of your investigation.
3. If applicable you can then enter a third Status Code of Intervention noting any intervention
procedures that have been put in place.
All Assistant Principals, Assistant Principal Secretaries, Directors of Guidance, Counselors and Registrars
have been given rights to the Victim and Witness screen.
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To access the form:
In Aeries .net
1. Click on Guidance under Student Data. Click on Victims
2. Click on Add New Record – the following screen will appear.
3. Input the Type
01 = Harassment
02 = Bullying
03 = Stalking
04 = Intimidation
4. Input the Status
01 = Alleged
02 = Confirmed
03 = Not Confirmed
04 = Intervention
5. Indicate the Basis of Harassment. Click on either Sex, Race Color Origin, Disability or Beliefs
6. Indicate the Incident ID number that would be connected to the perpetrator of the
harassment/bullying if an entry was made on the perpetrator’s discipline screen. No
Incident ID number is created through the Victims or Witness screens.
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7. Indicate the School of Incident
8. Enter all information the victim has given.
Witness information can be stored in the Witness table. This can be found in .net under Student Data,
Guidance, and Witnesses. You can link the witness to the victim and the perpetrator by the Incident ID
number if one is created in the discipline screen for the perpetrator. This table will not be used for the
Civil Rights Data Reporting. It is another way to keep track of witness information. The use of this table
is optional. You school might have another process in place for witness information.
Aeries Client Server
1. Go to View all Forms – Filter for Victims – Click on Victims and Witnesses. You would enter the
victim information as shown in the sample below using the same instructions contained in the
.net information above.
Sample of initial entry for Alleged
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Sample of initial entry for Pending
Sample of initial entry for Confirmed
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These fields can be queried to help you with your reporting. A sample query in Aeries .net or CS could
be:
LIST STU VIC STU.LN STU.FN STU.SX STU.GR STU.LF VIC.DT VIC.B1 VIC.B2 VIC.B3 VIC.B4 VIC.TY VIC.IID
VIC.SCL VIC.LCN VIC.CO VIC.ST VIC.DTS
Note: A report is not available to print for the Victims or Witness tables. You will notice there is no print
icon on the screen. You can query the information or print the screen.
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