Ernest Henry Mining
Community Assistance Program
Guidelines
Globally, Glencore contributes funding for vital Corporate Social Involvement (CSI) initiatives. The Ernest Henry
Mining Community Assistance Program is one of our CSI initiatives in Australia, and reflects our belief that
communities should benefit from our operations.
Key areas of support

church or religious activities which are
exclusive to one faith community
Community investment activities
target the following group-wide focus
areas, as well as needs identified on a
local or regional level:
Capacity building, including:


requests to sponsor events such as
conferences or speakers at conferences
or symposia

organisations producing, distributing
or seeking advertising in audio-visual
media, including print or electronic
media

requests to fund touring sporting
teams.
o
education/ training,
o
enterprise development, and
o
economic diversification.

Health

Environment
Eligibility
To receive funding through the Ernest
Henry Mining Community Assistance
Program applicants must provide
services or manage sustainable
community initiatives that contribute
to the well-being and development of
our local community.
Our program funds sponsorships
between Ernest Henry Mining and
community organisations or
government agencies across three key
support categories. Applications must
address the criteria listed in the
application form on the next page of
this document.
What we do not support
In line with our CSI policy guidelines,
the Ernest Henry Mining Community
Assistance Program will not support:


applications from individuals,
including those seeking support
for activities such as academic
studies, competing in a sporting
event, travel or third party
fundraising
political parties, political
organisations, politicians or
candidates for public office
Reporting and evaluation
For major sponsorships ($10,000 and over),
a formal contract is entered into which
requires the sponsored entity to set specific
Key Performance Indicators (KPIs) and
sponsor benefits for their initiative in
agreement with Ernest Henry Mining
Community Relations.
A comprehensive report detailing the
outcomes achieved through the
sponsorship and demonstrating how the
sponsored entity has met all commitments
set out in the contract must be completed
and submitted to Ernest Henry Mining
Community Relations within three weeks
of completion of the sponsored initiative.
For sponsorships up to $10,000, a
sponsorship agreement is established
requiring the sponsored entity to set
specific KPIs and sponsor benefits for their
initiative in agreement with Ernest Henry
Mining Community Relations.
A report template will be provided, in
which the sponsored entity must detail
the outcomes achieved through the
sponsorship and demonstrate how
they have met all commitments set out
in the sponsorship agreement. This
report must be completed and
submitted to Ernest Henry Mining
Community Relations within three
weeks of completion of the sponsored
initiative.
Procedure for processing
applications
Applications will be assessed by Ernest
Henry Mining’s Community Relations
team. We may seek more information
and choose to meet with you to discuss
sponsorship proposals in more detail.
We may also consult with the local
community to help evaluate the
suitability of proposed sponsorship.
For more information
contact:
Vicki Wilson
Senior Community Relations Advisor
Ernest Henry Mining
PO Box 527
Cloncurry Q 4824
Email: [email protected]
Tel: (07) 4769 4578
Application process
The Ernest Henry Mining Community Assistance Program calls for application on a
quarterly basis. Four rounds of funding are distributed to the community in
January, April, July and October each year. The table below outlines timelines:
Quarter
2 (2016)
3 (2016)
4 (2016)
1 (2017)
Call for
applications
29 February
30 May
29 August
28 November
Application
closing date
18 March
17 June
16 September
14 December
Applicant
notifications
4-6 April
4-6 July
4-6 October
9-11 Jan 2017
Payments
April-June
July-September
October-December
January-March
Ernest Henry Mining
Community Assistance Program
Application Form
1. Organisation details
The organisation is the body applying for funding and undertaking the proposed project or activity.
Legal name of organisation (as registered
with the Australian Tax Office):
Australian Business Number (ABN):
Type of organisation structure:
Incorporated:
If Yes, provide details:
GST registered:
Postal address:
Street address:
Organisation’s main clientele:
Non-profit entity, included registered charities
Association
Community Council (Indigenous Council)
Other
Yes
No
Yes
No
2. Contact details
Primary contact Full name:
Position in organisation:
Telephone (business):
Email address:
Accountable Officer Full name:
Position in organisation:
Telephone (business):
Email address:
Mobile:
Fax (Business):
Mobile:
Fax (business):
3. Project details
Project name:
Relevant partnership focus area:
(tick all that apply)
Project location:
Timeframe including start/finish dates:
Briefly outline your proposed project:
Briefly outline project milestones and
key dates:
Outline how your project will benefit the
local community:
Capacity building, including education / training, enterprise development and
economic diversification
Health
Environment
Approximately how many people will
benefit:
4. Budget
Total project cost:
$
Less organisation’s contribution (where applicable):
$
Less funds already raised (where applicable):
Less funds to be raised elsewhere (where applicable):
$
$
Total donation/sponsorship/funding being sought:
$
5. In-kind support
If your organisation is requesting in-kind
support from Ernest Henry Mining
(donation of goods, services or personnel
time), please outline the details:
6. Other funding
Does your organisation currently receive funding from the Commonwealth, State or Local
Government?
If yes, please provide details of this
funding (program name, source and
amount of funding provided):
Have you made an application for a donation or sponsorship from any other sources for this project or
activity?
Do you intend to make an application for a donation or sponsorship from any other sources for this
project or activity?
If yes, please provide details of this
funding (program name, source and
amount of funding provided):
Yes
No
Yes
No
Yes
No
7. Benefit to Ernest Henry Mining
Outline the benefits Ernest Henry
Mining would receive in return for
supporting your project? (Can include
mentions in media coverage, brand
exposure at event, access to event images
etc.)
8. Any other relevant information
9. Certification This should be signed by the contact person named in Section 2 and another officer bearer from your organisation
We certify that:
• The information given in this application is true and correct and that all the conditions of the
donation/sponsorship/support will be complied with should support be approved;
• The application is consistent with the aims and objectives of the incorporated body as set out in its Constitution; and
• There will be appropriate insurance coverage for the project.
Contact name:
Position in organisation:
Position in organisation:
Signature:
Signature:
Date:
Date:
Date:
10. Submit application
This application should be submitted to: Vicki Wilson, Senior Community Relations Advisor, Ernest Henry Mining, PO Box 527,
Cloncurry Q 4824. Email: [email protected]