MINUTES OF A MEETING OF THE SOMERBY PARISH
NEIGHBOURHOOD PLAN STEERING GROUP
17th August 2016
Pickwell & Leesthorpe Village Hall
Present
Mary Anne Donovan (Chair)
Angela Fisher
Carl Powell
Colin Marlow
Pat Fynn
Melanie Davies
Ros Freeman
James Brown
Minutes taken by Pat Fynn
ACTION
WELCOME/APOLOGIES
12.
The Chair welcomed 2 Parishioners. Apologies were received from Tom Allen.
DECLARATION OF INTERESTS]
13.
James Brown, as a land agent for some land around Pickwell, will not take part if this is being
discussed.
ADMINISTRATION
14.
No fixed day is preferred, so meetings will be arranged at each prior meeting. 7.30pm is the
preferred start time. Frequency of meetings will be as required with weekend mornings
possible if needed. Venues to rotate around the Parish. It was hoped to keep meetings to
around 1½ hours in length.
15.
Chair will ensure meetings run to time and everyone is heard. Chair will propose when more
evidence or deeper consultation of a NP topic is required to meet requirements. Chair will be
turned over to the consultant for discussions MAD wishes to participate in, e.g. Vision
exercise.
16.
Parish Clerk will be the Steering Group secretary, maintain all records on a separate area on
the PC website, post meeting notices, forward queries from Parishioners to the Steering
Group. Further discussion on the format of the NP site is necessary.
17.
The budget and proposals for management of the NP finances will be outlined and agreed.
Expenditure incurred e.g. time/wages, venue hire, etc. was to be itemised and liaise with
Parish Clerk as to a separate account, signatories, etc.
18.
A quorum is set at one third of members, i.e. 3 members.
19.
A summary of the key considerations the government examiner will use to determine if a draft
NP can go forward to referendum was circulated by MAD.
KS
by 27/9/16
DESIGNATED AREA
20.
The up-to-date and MBC adopted map of the Parish boundaries will be confirmed and
distributed to the Steering Group.
COMMUNICATIONS STRATEGY
21.
Different views were expressed regarding the types of public communication required. It was
agreed that leafleting each house was most effective for calling larger meetings, etc. Gary
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CP/JB
Kirk will be asked for examples of different approaches.
22.
Meetings would be put on the PC website & noticeboards as in the Terms of Reference.
23.
The idea of a separate NP website was discussed but not resolved. The construction of an
email list for the Parish will be considered.
KS
VISION STATEMENT
24.
The vision should be based on what is specifically different about the Parish which includes
the equestrian history, the current equestrian tourism, the special 'High Leicestershire'
landscape of valleys and ridges, the historic parkland and presence of many veteran trees. It
was agreed that a statement could not be devised until the objectives of the NP had been
established. Members were asked to consider these for the next meeting.
ALL
by 25/8/16
THEMES
25.
A suggested list was provided by MAD:
Parish statistics (demographics/economy/heritage/mapping)
Children/Seniors
Leisure and well-being
Infrastructure and Technology
Wildlife
Heritage, Landscapes and Views
Tourism development
Housing for home workers
Site identification and assessment
Housing types and site selection
Farming and equestrian economy
It was recognised that many needed to be amalgamated to be manageable.
MAD
STAKEHOLDERS
26.
MAD provided an initial list:
Somerby surgery/school; Societies; Cooks Trust; Burrough Country Park; Borough and
County Councillors; Small businesses; Parish Hub; Young Farmers Club; Youth clubs; Village
Hall Committee; Churches; Equestrian businesses.
This list will need to be expanded. JB is to assist with landowner information. CM to check
who has been contacted already.
JB/CM
ANY OTHER BUSINESS
PF
27.
Article in Towards to be amended.
28.
Communication with surrounding parishes to be considered.
DATE OF NEXT MEETING
29.
The next meeting will be with Gary Kirk on 25th August at Somerby Methodist Hall.
30.
A subsequent meeting will take place on 27th September at Somerby Methodist Hall.
Adopted and signed this …………… day of ……………………………………… 2016
Chair …………………………………………………………..
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