PeopleSoft Asset Management (AM)
Hank Johnson
Supervising Accountant
Internal Audits – Specialized Accounting
Capital Assets
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
 Adding Assets
 Depreciation Calculation
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
 Adding Assets
- Manual Method
- Interface Method
- Advantages vs. Disadvantages
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
 Manual Method
 Capital Leases
 Constructed Assets
 Donated Assets

Interface Method
 Purchased Assets
 Non-Capital Assets
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Identify Capital Asset at Requisition,
Purchase Order or AP Voucher
• AP Voucher is the best business
practice
• Easy as 1-2-3
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Step 1
• Mark Asset Check Box and select Profile
ID on AP Voucher
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Step 2
• Mark Auto Approve Status Check Box
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Step 3
• Change Useful Life and Save
County of Riverside ■ Office of the Auditor-Controller
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
 Interface Method (Continued)
Easy as 1-2-3
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Interface Method (Continued)
• Advantages
• Disadvantages
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
 Advantages
•
•
•
•
•
Eliminates double entry
Minimizes keying errors
Provides Audit Trail
Updates the General Ledger in a more
timely fashion
Allows Capital Asset Payments to
process in a timely manner
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management
• Disadvantages
• None
County of Riverside ■ Office of the Auditor-Controller
PeopleSoft Asset Management (AM)
 Depreciation Calculation
- Calculated Monthly
- Journal Generated to GL
- Supplemental Ledgers
GOV_AC_GRP (Governmental Fund)
PROP_CP_AS (Proprietary Fund)
County of Riverside ■ Office of the Auditor-Controller
Questions
?
?
?
? ??
?
?
?
County of Riverside ■ Office of the Auditor-Controller
?
The End
County of Riverside ■ Office of the Auditor-Controller
County of Riverside ■ Office of the Auditor-Controller
County of Riverside ■ Office of the Auditor-Controller