A NEW GAME The Need for Sustainable Practices for Local Sports Delivery (Draft November 2007) 1 A NEW GAME Council’s strategic plan identifies the ‘building of safe, healthy and active lifestyles’ as a key strategic direction for the organisation and the community. The Need for Sustainable Practices for Local Sports Delivery Preamble The following paper is a consolidation of a number of documents and papers prepared and presented over the last few years towards the ongoing management challenge of sports delivery in particular matching sports participation growth with facility provision. Council’s management plan supports the maintenance of a healthy, active community, recognising that physical activity is directly linked to health outcomes. Council aims to manage participation in recreation and active leisure however Council along with all other Local Governments are not the primary drivers of demand they are just reacting to external policy agendas that seek to improve the health of residents and the community generally. History and Background Sutherland Shire Council as a Local Government Authority continues to be a strong supporter and sponsor of sport and recreation provision. Participation in community sport and active leisure provides many tangible and intangible health and social benefits to the community. In the past ten years the Sutherland Shire has seen growth in organised sport significantly outstrip population growth. Given population and participation pressure, the capacity of Council to supply sporting grounds that meet community needs and expectations, whilst at the same time being sustainable, is becoming an increasingly difficult scenario to manage. This increase in growth can be attributed to a number of strategies and directions of other levels of government or relevant agency’s. In reviewing the many variables concerning the management of facilities a basic supply and demand concept is used to best illustrate the current challenges. The challenges facing the Sutherland Shire community in meeting current and future demand for sportsgrounds include – Under the principles of supply and demand equilibrium exists at the intersection of consumer demand and producer supply, referring to the illustration below - supply (facilities) meets demand (participation) Increasing demand Changes in sports delivery Undersupply of facilities Overuse of facilities Limited space for additional facility provision Facility standards Arbitrarily formulated and applied water restrictions Demand v Supply Model Participation (Demand) As one of the largest local government areas in NSW and being home to many of the largest sporting associations in the state these issues have set a challenges for council and its community to develop some guiding procedures and consider establishing a framework to assist in decision-making for the longer term sustainability of the sports delivery system. Supply meets demand Sutherland Shire Strategic Direction - Active Lifestyles. The Sutherland Shire is one of the largest local government areas in NSW, servicing a population of 215,053 (ABS Estimated and Projected Resident Populations). 2 Facilities (Supply) Most major sports have developed similar expansion programs as federal funding is linked to increased participation numbers. PARTICIPATION - (Demand) SSC Response – Council has limited control or ability to influence these policy directions. National participation studies in sport & recreation are not sophisticated enough to interrogate at the local level the influence these policy direction have on participation levels. Demand v Supply Model Participation (Demand) Facilities (Supply) State Government Policy and Planning Directions Supply meets demand State Plan Higher Urban Densities - strategy for increased population Key Outcomes - Environment for Living Variables Driving Demand Numerous agendas are currently driving the increasing movement towards active lifestyles. Councils are not a major driver of these issues or have primary control over the outcomes. Priority E8: More people using parks, sporting and recreational facilities, and participating in the arts and cultural activity Measure E8(a): The number of visits to State Government parks and reserves E8(b): The number of people aged 18 years and over participating in sporting activities and physical exercise at least once in the previous 12 months. E8(c): The number of people aged 18 years and over visiting cultural venues and events and participating in the arts and cultural activity at least once in the previous 12 months. Federal Government Policy Directions Obesity Action Plan Healthy Weight 2008 - Policy Get Moving Campaign Around Australia in 40 Days walking challenge, The Healthy Active Ambassador Program, National Children’s Nutrition and Physical Activity Survey, A new Healthy Weight website, Active After-School Communities program and the Active School Curriculum. Backing Australia 's Sporting Ability – a more active Australia Targeted Sports Program (TSP) through the Australian Sports Commission (ASC) Target E8(a): Increase the number of visits to State Government parks and reserves by 20 per cent by 2016. E8(b): Increase the number of people participating in sporting activities and physical exercise by 10 per cent by 2016. Targeted Sports Program - A clear direction to focus on increasing participation in organised sport, particularly at the club and school levels. SSC Response – Increase in sporting activity participation in Sutherland Shire from the State Plan priorities 10% increase will have a projected range of between 10,000 to 20,000 new participants. TSP - Rugby League -Smaller Steps Program has four strategic packages: Kids to Kangaroos (5 to 8 years) Joey League (9 to 10 years) Legends of League (10 to 13 years) League Sevens (13 to 14 years). 3 Changing Nature of Sport and Leisure Participation Sport & Leisure participation evolves through self direction and motivation or policy intervention. sports that meet the diverse and varied needs of the sporting community. Sporting seasons have extended as a way to grow participation numbers and lock in people’s commitment and interest to single sports. Demand v Supply Model Participation (Demand) Seasonal creep has seen traditional dates moving or merging to create a situation in which many grounds only receive one or two weeks rest between seasons. Many sports have introduced ‘all year’ competitions, with a number of traditional winter sports now conducting summer competitions. Summer soccer, played on multiple small fields with 6 players per side is a good example of this trend. Facilities (Supply) Demand being driven up by external agenda’s Supply meets demand Women and girls have in recent years embraced traditionally male dominated sports such as soccer. This has generated additional use of fields for both training and competition, impacting on sustainability. This change has also required an increased need for change rooms that can meet the needs for female participants and umpires. Participation (demand) is expanding at an uncontrolled rate driven by different levels of government other than local government Across much of NSW there has been a significant increase in the numbers of participants across ‘traditional’ sports such as football, cricket and particularly soccer. Relatively new or developing sports such as Oztag, softball, baseball and hockey are also experiencing increases in growth. Many sports are now developing recreational programs held on week nights, meeting the demand for more flexible, social, pay as you go low commitment sports. These programs have been successful in attracting new participants, or expanding into Seniors Masters or Veterans Sutherland Shire Participation Numbers and Trends The Sutherland Shire has a very strong ‘sporting ethos’, which manifests itself in high levels of sports participation in all age groups and at all levels. The ‘Shire’ is home to many Olympians, national and state champions, in a variety of sports, many of whom have had their introduction to sport on the playing fields of the Sutherland Shire. The Sutherland Shire has the largest junior soccer association in NSW, the largest netball association in NSW and the largest Oztag Association in NSW and an available range of 4 property attached to other infrastructure needs (ie drainage easements) or none productive land. Open space was considered low value land. FACILITIES (supply) Demand v Supply Model Participation (Demand) The physical attributes of playing fields have a direct influence on the capacity of the field to sustain high levels of sports usage. Facilities (Supply) Demand being driven up by external agenda’s The key elements of a good sports playing surface include; a quality growing medium, sub surface drainage system and an irrigation system. Supply meets demand Each of these elements complements the other and provides turf with optimum conditions for growth and development. Council has undertaken regular upgrading of these older type surfaces; however the impact has been minor at this stage due to the constraints of high usage and water restrictions. Active Open Space and Facilities The active open space network aims to provide enough capacity in the Shire to meet the community’s need for active recreation opportunities. The vision is for a shire-wide active open space network that will be accessible to the whole community; have enough capacity to meet the shire’s needs and contribute to the community’s health, social interaction and recreation needs. Environmental Influences/Factors In 2003 Sydney Water introduced Mandatory water restrictions in Sydney, the Blue Mountains and the Illawarra. These restrictions, coupled with the ongoing drought conditions have had a significant impact on the quality and capacity of Council’s playing fields. The current demand on active recreation areas is severely testing the current capacity of council’s facilities. Current conditions imposed by Sydney water for watering Across the Shire council has 120 playing surfaces located at 60 sites each has its own particular set of circumstances of how the site eventually became open space. These facilities provide an active sports surface of some 108 Ha in area and accommodate a variety of summer and winter sports for both male and female participants. sports surfaces are: 1. Only grass surfaces can be granted exemptions. All 2. Physical Attributes Most Council playing fields were constructed in the 1960’s and 70’s. Many fields were constructed on low value land such as old tips Anzac Oval, Oyster Bay Oval, Captain Cook Playing Fields and with a construction methodology that was not designed to accommodate the high levels of utilisation currently being experienced. Generally these fields were levelled, a layer of topsoil applied and then turfed. This historical construction methodology means that the capacity of these facilities to cope with the stress of drought and high levels of use is over estimated. other surfaces may not be watered at any time. Sprinklers and watering systems may operate from 6.00am - 9.00am and 5.00pm - 8.00pm on Mondays only. (20mins per location) 3. Automatic watering systems may also be programmed to operate on active sporting fields from 1.00am - 4.00am on Mondays only. 4. Sprinklers and watering systems may operate immediately after the application of pesticides and fungicides for a maximum period of one hour. A suitable backflow prevention containment device must be in place. Any standpipe that is used must be metered and issued or approved by Sydney Water. 5. 6. The imposition of the water restrictions has had a significant impact on Council’s capacity to undertake regular maintenance and return the grounds to a satisfactory condition over the summer growing season. Whilst water is a significant factor, the reduction in water use alone is not the only causal factor that is impacting on turf quality. Equally, the physical attributes of the playing field (soil profile, Traditionally open space contribution were parcels of land surplus to primary needs; property deemed too difficult for development; 5 drainage, irrigation) and the level of utilisation of the facility have a direct impact on surface condition. These 3 factors are inter-dependent, with the non performance in any area detrimental to the condition of the asset. Refer Diagram 1. An equitable water allocation for sports field maintenance and repair based on turf physiological needs is essential to ensure the continuation of community sport on turf sports surfaces. Current Carrying Capacity - Hours of use of playing fields The horticultural ideal for use of a grassed playing field varies depending on the quality of field construction but in general is about 20-25 hours per week in winter and 40-50 hours per week in summer. Note; higher summer use is possible as summer sport is less intensive on a number of sites When use exceeds 25 hours or 50 hrs a week the grass becomes stressed leading to a significant wearing of the surface. Growing Medium and infrastructure Utilisation Water and Mtce The Shire’ playing surfaces are covered in warm season turf species that have been chosen to withstand the environmental and high use conditions that present as well as displaying efficient water use. Winter sport codes cause significant damage to sports turf when combined with high utilisation and the lack of turf growth during the cooler months. Over the past decade the hours of use for winter of playing fields within the Sutherland Shire has increased significantly. The average hours of use per field in the winter season for community sport was 37.5 hours per week and an additional 9 hours per week per field for school use. The total average hours of use at some sites is 46.5 hours. The horticultural ideal of 25 hours of use per field a week is well exceeded at these locations. Historically, at the end of a normal winter season, the Shire's sports fields are generally in poor condition largely due to overuse on surfaces constructed with a sub-standard growing medium. The summer season renovations, would usually involve activities like levelling, topsoiling, weed control, fertilising, returfing large barren areas plus application of water to ensure the renovations are effective. Continual overuse will lead to the development of bare areas and eventually an uneven surface which can be unsafe for play. Sportsgrounds are the first to show the signs of overuse, with the current level of usage exceeding the ideal horticultural capacity by over 80%. This use is compounded by the construction standard of many grounds and the current regime of water restrictions that significantly limits the capacity of grounds to regenerate. The annual field audit performed in July/August each year by Council staff assesses the field quality and then the priorities are set based on greatest need. All Sports field renovations are dependent on an adequate supply of water. It has been pointless over the last few years to undertake an massive turf renewal program as once the turf is laid there is only an 8 week watering window before the taps are turned off again the grass possible dies before usage is reinstated. Demand v Supply Model Participation (Demand) Demand being driven up by external agenda’s Supply meets demand This situation is further compounded by an inability to shift field users to other venues due to sites being at capacity usage. 6 Facilities (Supply) Facilities have capacity limitations Challenge - INCREASING FACILITY CAPACITY Demand v Supply Model Participation Facilities (Demand) (Supply) Facilities Growth Strategy Supply meets demand Opportunities for Development The capacity of active recreation facilities use can be increased through: (1) Identification and development of new facilities; 1.1 School sites 1.2 Expansion of Existing Sites Development of Ridge fields 9 & 10 Additional (synthetic) Hockey field at Garnet Road 1.4 Other Sites (2) Advances in technology – Synthetic pitches 3.1 Development of regional synthetic training and playing venues (3) Improvement of existing facilities such as: 3.1 surface quality 3.2 infrastructure improvement and extension 3.3 Water access 3.4 Reviewing any DA conditions on facilities that limited usage (4) Development of facility maintenance standards to assist in setting capacity and sustainability perimeters for different sites 7 INCREASING FACILITY CAPACITY (1) Identification and development of new facilities These include: i. Council has been working on a number of initiatives to increase the number of sites for playing sport. Council has been working closely with the NSW Department of Education and Training to facilitate the use of school sporting fields after hours and on weekends by community sporting teams. ii. 1.1 School Sites The development of school sporting ovals for use by community sport needs to be beneficial to both the school and the community. The capacity to physically segregate school and community use has been identified as an important issue. Whilst each potential site has its own specific issues, there are a number of common elements to any upgrade of school playing fields to accommodate community use. iii. iv. v. These generally include Upgrade of playing surface turf drainage irrigation system facility maintenance by Council Car park construction floodlight installation for night training Construction of Amenity Facilities – toilets / change rooms etc Tenure for the Community – The investment of significant capital into facility upgrades requires a guarantee of tenure for an appropriate period of time. This may be in the form of a lease, licence or other method. Funding – Sourcing of funds to undertake the initial development and ongoing asset maintenance. Liability – Identify responsibilities of all parties. Maintenance – Field /Structures – Funding for ongoing field and building maintenance. Ideally included in formal agreement. Development Approvals – Meeting the requirements of, and obtaining approvals under the appropriate planning codes. High Schools Existing Use/Additional Use 1 Woolooware HS 2 fields 2 Port Hacking HS 1 field 2 fields 3 Cronulla HS 4 fields 4 Endeavour HS 3 (baseball) 5 Caringbah HS 2 (1 jnr & 1snr) 6 Kirrawee HS 1 field 7 Heathcote HS 2 field 8 Engadine HS 1 field 9 Menai HS 1 field shared 10 Jannali HS 11Sylvania HS 2 (1snr & 1 tng) 12 Gymea THS 2 fields Sutherland Shire Council and the Department of Education and Training have had an ongoing positive relationship over many years in relation to community sporting use of school facilities. There are 19 High School facilities and 45 Primary School sites within the Sutherland Shire. Private High Schools 1. Our Lady of Mercy College 2. De La Salle Boys College 3. St Patrick’s College 4. De La Salle Senior College 5. Inaburra HS 6. Aquinas College 7 St John Bosco Not all schools have potential open space usage and it is not automatically assumed that each school is suitable or available. The following is a list of all schools and their potential use. Current School Usage Arrangements Significant use of school facilities by community sport has occurred at 4 major school sites. Total HS For facility development and upgrade to occur a number of key issues need to be addressed. 8 in use potential use 1 field 1 field 4 fields 22 fields INCREASING FACILITY CAPACITY 1.2 Expansion of Existing Sites Additional (synthetic) Hockey field at Garnet Road Development of Fields 9 & 10 The Ridge Sports Complex As a follow-on from the review presented by Hockey that preferred a single location with multi pitches, research has been undertaken into the feasibility of establishing a second synthetic pitch at the Sutherland Hockey Complex (Garnet Rd Sylvania) Two options have been considered each option does have particular advantages and disadvantages - opportunities and constraints Council through a negotiated arrangement with former Waste Services NSW has been developing the former tip site at Barden Ridge. The initial masterplan had been developed as part of the overall site mediation back in the mid 1990’s. Each sport had been consulted to ascertain their needs for the future. In the original masterplan fields 9 & 10 where planned for the expansion of hockey in the district. Yellow Option – construct a second synthetic on the existing grass hockey pitch west of the existing field. Issues - High Voltage Tower to the north of this site would need to be relocated - Close to west property boundaries - restricted access through site may be needed - could move pitch further east but would need to rebuild amenities building Prior to commencing development Sutherland Hockey were asked as were all other sports, what was the preferred facility needs for there sport, in response hockey set up a specific forward planning group to review their preferred position. In mid 2006 Hockey provided a position to council that saw hockey forgo the development of hockey facilities at the Ridge as it would further fragment the sport of hockey over three different sites rather than the preferred and best option for the sport is multi synthetic pitches at one site. Orange Option - construct second pitch to the north of existing synthetic pitch Issues - existing grass hockey swap with upper soccer pitch - field extension required south east corner and retaining wall built - existing eastern carpark would need to be redeveloped - drainage easement between upper and lower pitches would need to be piped - loss of a senior cricket on upper field Based on this information the LH1 advisory committee suggested that fields 9&10 be developed as general purpose grass fields. This was endorsed by council and tenders called. These fields should be available for winter sports use in mid 2008. 9 (2) Advancements in Technology synthetic sports surface is only achieved when the anticipated levels of use exceed those that a natural turf surface can tolerate (ie. 25 hours per week). Technology has now advanced to the point that installing synthetic surfaces is becoming an option for sports such as soccer and other codes. Whilst having a high initial capital cost, the whole of life costing (replacement every 10 years) for this type of surface compares favourably with a normal grass field. (synthetic surfaces can be sand filled 1st generation -water based 2nd generation or rubber crumb filled 3rd generation) In an ideal world natural surfaces would abound and water be in plentiful supply… but it is not ideal and the next few years may well see the synthetic surface come of age. (Sports Turf alternatives: Synthetics come of age - 28 August 2007 Australasian Parks & Leisure By David Bruce) With the limitation on available land within the metro area of Sydney, synthetic surfaces on traditional grass fields will become a way to manage high impact high usage in high urban areas. A recent article appeared through the industry publication ‘ Australasian Parks & Leisure’ that adequately addresses the current advantages and disadvantages of third generation synthetic surfaces Synthetic will not replace all grass spaces but could be used as part of a suite of strategies, whereby synthetic training facilities are developed on a regional bases for high training usage thus allowing grass pitches periods for revival. The evolution of synthetic grass sports surfaces has led to the most recent, third generation products being designed to be more natural looking and performing most closely to natural turf of any synthetics surfaces to date. However as these surfaces are only a recent development little research is available on the longterm performance. The features of synthetic sports surfaces that make them attractive alternatives to natural turf include: - The capacity to withstand extreme climatic conditions, including drought, poorly lit environments (eg. enclosed stadia), etc; - The capacity for sustained high levels of use; and, - The requirement for less ongoing maintenance. Council could look at establishing 3 or 4 synthetic facilities at different points throughout the Shire to cater for high intense use for regional training or where high club numbers have limited alternate field options in the vicinity. (3) Improvement of existing facilities 3.1 surface quality (new turf, growing medium, etc); Further, Smart Connection Company’s detailed analysis of the features of synthetic sports surfaces shows: - Synthetic turf requires a lower investment for maintenance in time and cost than natural turf; - Surface damage (ie. burns or cuts) can be easily repaired; cost of ownership for both natural and synthetic surfaces over a 10 and 25 year period and the general conclusions from the cost comparisons are: § Synthetic surfaces are only slightly more expensive to construct / install although surface replacement is more expensive; § Synthetic surfaces are cheaper to maintain than natural turf; § Synthetic surfaces need to be replaced every 6 to 8 years whereas the life span of a natural turf surface is indefinite (industry standards suggest resurfacing somewhere around 15 years. § Although the total cost of ownership of synthetic surfaces is comparable with the highest standard natural turf sports surface, synthetic surfaces are capable of withstanding significantly higher level of usage. From an economic perspective the viability of a 3.2 infrastructure improvement and extension (irrigation, lighting, dressing rooms, public toilets, park furniture, fencing, etc.) 3.3 Water Access (negotiation with Sydney Water) 3.4 Review current DA conditions that restrict reasonable usage on facilities. Theses improvement strategies are an ongoing process that would be developed initially by internal stakeholders for discussion with user groups. (4) Development of facility maintenance standards. Works undertaken on the above issue need to be captured and used for improved operating standards for setting carrying capacities and sustainability perimeters for different sites. 10 Challenge - Demand Redistribution/Reduction Strategy Demand v Supply Model Participation Facilities (Demand) (Supply) Facilities Growth Strategy Supply meets demand Use Reduction Strategy 1. Introduce a field ranking system for guiding sustainable hours of use. 2. Cap usage hours per site based on structural capacity of the field infrastructure 3. Rotate higher impact sports across various sites 4. Development of field use guides to manage drought conditions a. Sports to revert back to traditional seasons b. Sports Season alignment with school holidays (NSROC) c. Shorten seasons d. Introduce compulsory breaks between seasons (summer & winter) for maintenance and regrowth. e. No make up games if cancelled due to wet weather 11 Challenge – Funding Funding Sources Local Government is not the primary driver of increases in participation (demand) and is therefore not proactively planning to meet agendas being pursued by other parties. These agendas are ‘well meaning’ in nature however the outcomes are vague and not quantifiable at a local level. A further criticism raised during the ‘NSW Parliamentary Inquiry into Sports ground Management’ was that planning for sports is uncoordinated there are disparate management practices and a lack of consistent data collection to assist in any form of planning. The Inquiry made 15 recommendations based on the 75+ submissions received. The NSW Cabinet response to the inquiry recommendations has not provided a positive way forward and it appears that the industry and Local Government have been abandon once again. The Federal Government is actively encouraging participation, no Federal grant programs currently exist to support facility construction or enhancement. At a State level, the NSW Department of Sport and Recreation has two grant programs designed to support the construction of sport and recreation facilities. The Regional Facilities Program provides funding of up to $400,000 (Grant $200,000) on a dollar for dollar basis for major sporting facilities of regional significance. The Capital Assistance Program provides funding on a dollar for dollar basis towards the development of sporting facilities. The average grant under this program is approximately $10,000. Council and many community sporting organisations have been successful in obtaining funding under this program. A comparison has been made between States to illustrate the support received Agency Sport and Recreation Queensland Sport and Recreation Queensland Office for Recreation and Sport (SA) NSW Sport and Recreation NSW Sport and Recreation Office of Sport and Recreation (Tas) Department of Sport and Recreation (WA) Office of Sport and Recreation (NT) Sport and Recreation Victoria Sport and Recreation Victoria Programs Major Facilities Program Maximum Assistance $1 million Value per annum $10 million Population 2003 3,730,000 Allocation /prorata/population $5.36 National Standards Facilities Program Community Recreation and Sports Facility Program Regional Sports Facility Program No limit $10 million $150,000 $3.4 million 1,520,000 $2.23 $400,000 $2.2 million 6,660,000 $0.93 Capital Assistance Program $50,000 $4 million $1.2 million 470,000 $2.55 $9 million 1,930,000 $4.66 $1 million 197,000 $5.07 $4 million 4,880,000 $2.45 Facilities and Open Space $100,000 Development Program Community Sporting and Recreation $1.5 million Facilities Fund (over 3 years) Facility Development Grants $150,000 Program (over 3 years) Community Facilities Funding No limit Program Major Facilities Category Community Facilities Funding No limit Program Better Pools Category $8 million Whilst the NSW S&R grants are a source of funding, these programs are totally inadequate, both the terms the quantum of funds available and the flexibility in their application. Grants are allocated on a per electorate basis for the Capital Assistance Program. The cumulative funds available, combining the allocation to the 3 electorates in Sutherland Council area would result in approximately $120,000 being available. These funds would not even enable a small public toilet block to be constructed. The grants allocated in NSW is even worse when compared to other states, most notably Queensland and Victoria who provided greater funding for a variety of programs that actually facilitate the growth and development of the industry. 12 Community sporting groups have indicated a willingness to assist Council in the development of facilities and Council has a long history of partnering community sport in the development of many facilities. The major responsibility for the development of new facilities primarily rests with Council. Funding sources include capital works funding as part of annual budget allocation or the utilisation of Section 94 funds. These funds are typically tied to specific areas and may or may not be a viable option depending upon the rate of accumulation of funds and the specifics of the plan under which the funds were collected. In general, S94 funds are linked to the geographical area in which the funds were collected and not necessarily related to immediate demand or opportunity. Whilst Council may have a pool of funds accumulated under s94 contribution, the specifics of the plan under which it was collected limits the application of these funds. Sutherland Shire Council in January 2005 adopted a Shire - Wide Open Space and Recreation Facilities S94 plan. This plan in part has been developed to address a number of issues associated with open space provision. The current section 94 funds under the Shire Wide Open Space & Recreation facilities plan could be seriously compromised by the proposed changes to the section 94 legislation. Announcements have been made with details on impacts to follow. Any further restrictions in funding sources or revenue raising capacity will place Local Government under further pressure. 13
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