Telephone [MOD]: +44 (0)1980 61[94344] 5415
Facsimile [MOD]: +44 (0)1980 61[94344] 8203
E-mail:
[email protected]
Secretary Army Snowboarding Association
ASBA/105
See Distribution
5 Aug 14
ARMY SNOWBOARD ASSOCIATION (ASBA) INDOOR FREESTYLE CHAMPIONSHIPS 2014 EXERCISE SNOW SUMMER UK 14
1.
Introduction. Ex SNOW SUMMER UK 14 (Ex SS14) is an authorised fixture on the AWSA calendar
and is the ASBA Indoor Freestyle Championships for the 2014/15 season. It will take place at the Snow
Centre, Hemel Hemstead on Thu 18 Sep 14, the details of which are covered in this document.
2.
Aim. The aim of this instruction is to promulgate all relevant information to all personnel interested in
attending Ex SS14.
EXECUTION
3.
Registration. Registration will be conducted between 1030 - 1130 hours on 18 Sep 14 in the foyer of
the Snow Centre. Individuals are requested not to wait until the last possible moment to register as this
inevitably results in a delay in subsequent timings. Any competitor who is going to be late for registration
needs to contact the Secretary ASBA on +44 (0)7462 861103. On arrival at the venue, individuals are to
submit the following documentation:
a. Registration details using Annex A incl. confirmation of appropriate personal medical and
indemnity insurance.
b. Submit an Athlete’s Declaration (one per competitor) using the form at Annex B.
c. Verify AWSA membership.
4.
Freestyle Competition. The event will be conducted on the Slopestyle course built by Snow Centre
personnel. The course will have a red and a blue line with at least 3 features on each line. The Committee
reserve the right to amend the format accordingly. There will be no seeding for this event.
5.
Programme. The outline format of the day is as follows:
0900 – 1030: ASBA Meeting for Committee Members and Corps/Regtl reps
1030 – 1130: Ex SS14 registration
1140 – 1200: Ex SS14 brief
1200 – 1600: Ex SS14
1630: Prize giving (unit COs invited to attend)
1700 – 1800: ASBA brief to Unit COs (as required)
1830 - 2000: Snow Centre evening event
From 1830 – 2000 The Snow Centre holds an open freestyle session for which Ex SS14 competitors will be
eligible for a 30% discount. This period will not be part of Ex SS14 and personnel will be classed as being
‘off duty’.
1
CO-ORDINATING INSTRUCTIONS
6.
ASBA Rules. The Army Snowboard Competition Rules have been approved and will be the
definitive rules for the event. The rules can be accessed on the AWSA website
(http://www.awsa.org.uk/discipline/snowboard).
7.
Eligibility. Ex SS14 is an Army level recognised sporting competition. The following rules will apply
to all registered competitors:
a. The competition is open to riders of all abilities less snowboard novices. To class as a ‘non
novice’ riders must be able to confidently link turns and determine direction at speed and on varied
terrain. Riders who are ‘novice to freestyle’1 are also strongly encouraged to attend as this is an
excellent opportunity to develop basic skills in a controlled environment.
b. The Championship Committee reserves the right to refuse competition entry to any who they
believe are not sufficiently competent, after coaching, to complete the course.
c.
Ex SS14 is open to all Regular and Reserve Army and UOTC personnel.
d.
Ex SS14 is a ‘gender free’ competition.
e.
Ex SS14 is also open to Freestyle Skiers and the criteria detailed in Para 8a applies.
8.
AWSA Membership. To compete in any Div/Army Winter Sports event athletes must be members of
the AWSA. Membership and Direct Debit (DD) Forms are available on the AWSA website
(www.awsa.org.uk). Direct Debits original forms must be submitted by post, photocopies are not
acceptable. The AWSA processes the applications almost immediately and details are entered in the
database; this will give each applicant his/her own individual membership number. Formal membership
cards and paperwork will follow in due course.
9.
Individual Entrants. The competition will be based on individual entrants only. Groups or teams
are encouraged to attend for their freestyle development but there will not be a team competition. If a large
number register an interest then places will be allocated to ensure the fairest spread with priority given to
those recently returned from an operational tour followed by those who did not attend Ex SNOW JACK 14
followed by Ex SNOW METHOD 13 .
10. Competition Entry. Entry into Ex SS14 can be made by email (address at top of this DIN) with Sec
ASBA. It will also be possible to enter on the day however this will be dependent on the number of
personnel already registered. The entry fee for all personnel, irrespective of ability, is £35. Cheques
should be made payable to ‘AWSA’.
11. Awards. There will be one trophy at the end of the Championship which is to be kept by the winner
for a year.
SERVICE SUPPORT
12. Accommodation. Individuals are responsible for arranging accommodation either side of the event.
The Permanent Joint Headquarters (PJHQ) at Northwood has limited military accommodation however
applications can be made using the following Defence Intranet website:
http://defenceintranet.diif.r.mil.uk/Organisations/Orgs/JFC/Organisations/Orgs/NWDHQ/Services/Pages/Ac
commodationBookings.aspx
13. Medical. Individuals are to note that no Service medical cover is available. First Aid is provided by
the Snow Centre and Emergency Services.
1
A rider who fulfils the criteria of being a ‘non novice’ but has not attempted freestyle before.
2
14. Personal protective equipment. It is Snow Centre rules that all competitors are to wear a helmet,
which are also available (free of charge) from the venue. Wearing of back protectors is not mandated but is
an item of equipment that offers significant protection against the edges and corners of rails/boxes; these
are not available (free of charge) from the venue.
15. Insurance. Individuals are to acquaint themselves with the rules that govern insurance for Army
sports2. In particular, attention is drawn to Para 7, which deals with provision for permanent disability and
personal accidents. The policy must cover risks of permanent disability, injury to themselves and others
whilst racing and recreational snowboarding. This insurance cover will be inspected on initial registration: a
lack of suitable cover will ensure exclusion of participation in Ex SS14. Entrants are strongly advised to
ensure that their policies also cover theft of personal goods, including equipment. The AWSA recommends
Towergate Wilsons insurance that can be contacted on (01162) 407773. Competitors should quote
“AWSA”, which will ensure a premium is paid back to the association.
16.
CILOR. Individuals are responsible for financing their own feeding.
17. Allowances. To encourage equity of allowances across all competitors, Annex D contains a
summary of allowances that individuals can claim in accordance with current regulations.
18. Sponsorship. The AWSA ruling on the advertising of sponsors emphasises the instructions
contained within regulations3. It is recommended that units inform the Sec ASBA of any potential
sponsorship agreements so that the AWSA Sponsorship Secretary can ensure no conflict of interest. The
following are for strict compliance:
a. Any name advertising sponsorship must not show any direct link with tobacco or alcohol.
b. No service vehicle may display sponsorship logos at any time.
19. Conditions. The Snow Centre is designed to deliver alpine conditions. The main slope is 160m long
and there is also the largest indoor lesson slope in the UK. Both slopes are over 30m wide.
20. Movement. Individuals are responsible for arranging their own movement to and from Ex SS14
however all are to note:
a. No Green-fleet military vehicles or equipment may be brought to Ex SS14. Service Land Rovers
are acceptable provided they are painted a uniform colour that cannot be associated with Service
use. Vehicles are not to bear the logo of units.
b. Drivers comply with current Service regulations and that individuals should pay particular
attention towards the end of the event to ensure that if they are driving they are not fatigued.
COMMAND AND SIGNAL
21. Location. The Snow Centre is just 5 minutes from the M1 (Junction 8) and 10 minutes from the M25
(Junction 20). The full address is:
St Albans Hill
Hemel Hempstead
Hertfordshire
HP3 9NH
22. Communications. Any short notice changes to the event will be published on the AWSA website
and ASBA Facebook page.
23. Public Relations (PR). PR is vital to the development of Army Snowboarding and to attracting
investment from sponsors. On return to their units, competitors are asked to continue promoting the sport
2
3
Annex J to AGAI Ch 90
JSP 462 Issue 5 Ch 25
3
through their Regimental or Corps publications. During the exercise, all PR matters should be directed to
the ASBA OIC Media/Comms (Maj Dennis Ledger).
24.
Command and control. Sec ASBA has overall responsibility for the running of the event.
25. Discipline. It is of the utmost importance to maintain good relations with the local authorities and the
Snow Centre. No sympathy will be extended to anyone who misbehaves or fails to settle their bills. The
ASBA committee reserve the right to RTU any individual they believe to be bringing the Service into
disrepute.
26. Compassionate and Casualty Reporting Procedures. Any accidents or incidents that require
reporting will be done so as per AWSA reporting procedures (see Annex D). The Committee will be
responsible for informing the different agencies. If possible, individuals should inform their own parent unit
but in the event that this is not possible, the Committee will take on this responsibility.
SUMMARY
27. Chief of the General Staff (CGS) states that sport is a vital ingredient of Army life: fitness, physical
agility, teamwork and leadership are key elements of both sport and soldiering; striving to win is a core
value of the Army; coping with fear has to be second nature to a soldier. CGS recognises that winter sports
are at the most demanding end of the Army sports repertoire and wishes to optimise participation across
the Army. Army snowboarding experiences year on year growth and Ex SNOW SUMMER is the
opportunity to compete amongst the very best riders. Units are requested to release as many personnel as
possible in order to participate in this retention positive sport.
T M Holmes
Major
Secretary Army Snowboarding
Annexes:
A.
B.
C.
D.
Ex SS14 - Registration and Declaration Form
Athlete’s Declaration
Eligibility of Authorised WSA to Sources of Funding
Compassionate and Casualty Procedures
4
Annex A to
ASBA/105
Dated 5 Aug 14
EX SNOW SUMMER 14 – REGISTRATION AND DECLARATION FORM
Unit Name……………………………………………………………
Postal Address…………………………………………………………………………………………………………………………………………………………….….
Ser
Rank
Forename
Surname
Svc No
Corps
Unit
1
2
3
4
5
6
7
1
AWSA
No
Insurance
cover?
Entry
Fee Paid
Signature
Annex B to
ASBA/105
Dated 5 Aug 14
ATHLETE’S DECLARATION
For BSF Member Group Registration
Understanding that my signature to this declaration does not in any way reduce or limit the responsibility of
the competition organiser with respect to the installation and preparation of competition installations or in
the carrying out of the competition, in consideration of ESC, SCOW, SNSC, CSWSA, BARSC registering
me as a racer, I
Surname Name:
Discipline:
Alpine
Sex: Male/Female
First Name
Nordic
Age
Freestyle
Nationality
Snowboard
Other
Make and hereby agree to be bound by the following declaration:
1.
Identification of Risk. I am fully aware and conscious of the dangers involved in the performance
of all British calendared sports and of the dangers caused by gravitational forces, be it during training runs
or during the actual competition. I recognise that there is a risk in reaching excellent results, which requires
me to stretch my physical abilities to the absolute limit. I know and accept that by engaging in such
competitive sports, life and physical safety could be endangered. Furthermore, I know and accept that the
above mentioned dangers may threaten anyone within the competition and training area, and may include
environmental conditions, technical equipment, and atmospheric influences as well as natural or man made
obstacles. I am aware that certain movements or actions cannot always be anticipated or controlled and
therefore cannot be avoided or prevented through safety measures.
2.
Acknowledgement of Risk. I acknowledge that it is up to me personally to assess whether any
competition or training course is too difficult for me. I agree that I will conduct my own inspection and I will
immediately notify the jury of any obvious safety concerns I may have. By starting in a competition, or
taking part in training I acknowledge acceptance of the suitability and condition of the courses. I also agree
that I am responsible for the choice of the equipment I have used and for the selection of my line through
the course and my ability to handle this line.
3.
Personal Liability. I understand that I may be found personally liable to third parties for dangers
arising from bodily injury or property damage they have suffered as a result of my participation in training or
competition. I agree that I will make myself familiar with the applicable competition regulations before taking
part in such competition.
4.
Dispute Resolution. I agree that prior to commencing a claim in any court of competent
jurisdiction, I shall first submit my claim before an Arbitration Court which is constituted in accordance with
the statutes and regulations of the Court of Arbitration for Sport (CAS). In case I am not in agreement with
the decision of this court, I am free to bring or re-institute any such action before any Court of competent
jurisdiction. The Athlete’s Declaration is also binding on any relative, personal representatives, heirs,
successors, beneficiaries, next of kin or assigns who might pursue any legal action.
I have read the above Athlete’s Declaration
Location
Date
Signature of Athlete
B-1
Annex C to
ASBA/105
Dated 5 Aug 14
ELIGIBILITY OF AUTHORISED WSA TO SOURCES OF FUNDING
Ser
(a)
1
2
3
Item
(b)
Discipline
Duty Status
(only activities that
contribute to
primary aim of
event)
CILOR
4
Transport/ Travel
Claim
5
LOA
6
7
LSA
Subsistence
Allowances
(including
Incidental
Expenses)
8
SLA & DFC
Refunds
Sports Eqpt Public
Funding
Army Sports
Lottery
Welfare Funds
(e.g. Equipment)
9
10
11
Individual Military
Training
(c)
Alpine skiing up to
Corps & Division
Nordic skiing
Sport
Other
(d)
Alpine skiing at
Army & IS levels.
Snow-boarding;
bobsleigh;
skeleton; luge;
Cresta; Telemark
skiing
On Duty
(e)
Non-competitive
(but not AT)
Yes
(less Cresta)
No
(unless in country
of assignment, or
for Army & IS
Champs, except
Cresta)
No
No
No
No
(less key Safety
Officials in alpine
skiing, bobsleigh,
skeleton, luge and
snow-boarding
Army and IS
Champs)
Yes
No
No
On Duty
Yes
Yes
(from Fmns)
Yes
(Exercise/Fed
Rate)
Yes
Yes
(if not collective
arrangements or
CILOR)
Yes
Yes
Yes
(less Cresta)
Yes
Yes
Yes
(once every 3
years)
Yes
(once every 3
years – Telemark
& Snowboard)
C-1
On Duty
No
No
Yes
No
Yes
Yes
Annex D to
ASBA/105
Dated 5 Aug 14
COMPASSIONATE AND CASUALTY PROCEDURES
Reference:
A.
B.
C.
JSP 751 Vol 1 - Joint Service Casualty and Compassionate Policy and Procedures.
LFSO 3216, Annex C – The Reporting of Accidents & Incidents.
LFSO 3207 - Conduct of Service Inquiries into Deaths and Serious Injury.
REPORTING RESPONSIBILITIES
1.
In the event a participant, regardless of Service, when taking part in an officially sponsored sport
activity in North West Europe (NWE) sustains an injury that requires hospitalisation or professional medical
treatment by a doctor the Adjt or Duty Officer (out of hours) of the Parent Unit of the casualty (or sponsoring
organisation) is to be informed immediately to ensure that casualty notification procedures are completed in
accordance with Reference A. The critical aspect of reporting a casualty is accuracy and speed and every
effort is to be made to report the incident without delay. This will also ensure that the Emergency Contact
(EC) and Next of Kin (NOK) are informed, if not already by the casualty.
NOTICAS AND MEDICAL EVACUATION (MEDEVAC)
2.
To assist in the accuracy of reporting, the following information is to be ascertained without delay to
assist with not only the NOTICAS procedures, but also with any follow up:
a.
WHO? - Number, Rank, Full Name and Unit (including location) of the casualty.
b.
WHAT IS THE NATURE OF INJURY? - Casualty category - This may be obtained from the
medical authorities where the casualty is being treated, but it should be noted that civilian medical
staffs may not use precisely the same definitions. Categories are defined as illness or injury:
(1)
VSI – is of such severity that life is imminently endangered.
(2) SI – is of such severity that there is cause for immediate concern, but there is no
imminent danger to life.
(3) III – requires hospitalisation, whose condition does not warrant classification as VSI or SI
but cannot communicate with EC/NOK.
(4)
UL (Unlisted) – unexpectedly admitted to hospital away from their duty base4
c.
WHERE AND WHEN? - Date, time and location of the incident.
d.
WHAT HAPPENED? - Other information about the incident.
e.
MEDICAL DETAILS – WHAT AND WHO? - Details of injuries, if known, and the current
location of the casualty. Obtain the name and telephone number of the hospital, including the ward
and preferably the name of the doctor.
f.
DOES THE FAMILY KNOW? - Have the EC or NOK been informed? Casualty can notify direct,
if able, otherwise they will be notified under direction of JCCC through relevant Notifying Authority
(Div HQ).
g.
WHO AND WHERE ARE YOU? - Contact details, full rank/name, and contact telephone
number (mobile?).
4
See Chap 2, Sect 3 or JSP 751 for full details.
D-1
ARMY INCIDENT NOTIFICATION CELL (AINC)
3.
All injuries resulting from sporting activities are to be reported to the AINC in accordance with
Reference B. Appendix 1 to Reference B is to be held by all WSA organisers, and included in all WSA
instructions.
4.
If required, contact details for AINC are as follows:
Telephone: 94391 2055 or (+44) 01264 382055 (24 hours)
Fax: 94391 2059 or (+44) 01264 382059
Email: LF-CESO-A-&[email protected]
5.
Units are to provide the following information:
Notifier’s details
Injured Party’s details
Incident details
LEARNING ACCOUNT
6.
A Learning Account must be raised in accordance with the regulations contained within Reference C
of all cases involving death or serious injury. This will include a formal record of all recommendations and
action taken to prevent an immediate recurrence of an incident -and is to be completed within 48 hours.
Paragraph 5 of Reference C provides a template for the audit trail of remedial action.
D-2