MEETING NOTES
PTA General Meeting
Date: Monday, April 3, 2017
Location: BSES Media Room
Subject: Monthly General Meeting
President Update: Erin Adero
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Erin Adero called the meeting to order at 7:03PM.
The meeting minutes were approved from the last PTA Meeting.
Move Night: The next movie night will take place on May 12. Kate will sign the
year license: $510 for the entire year and it covers us for three movie nights as
long as we do them prior to May 1 next year. Plus, the license is free for any
movie shown in the school. There is no limit from their catalog.
April 6 is the PBIS: Showing Trolls as a quarterly celebration for the kids.
Hershey Park Fundraiser: Sold 68 tickets: Total profit is ~$800.
Staff Appreciation Week (May 1 - 5) - Lisa Shellenberger is leading this. The
budget is ~$1,500
PTA Spring Play: (101 Dalmatians) - May 3 and May 4.
Field Day - June 1. The PTA supports with water, snow cones, and assembly.
Box Tops: Grandmother of a student won 5,000 box tops, which is equal to
$500 for the PTA. There will be one more push in the spring, so we are on track
to meet our $1,700 budget.
Elections Update: We will open up the entire board and all positions and
aggressively promote them. We need to get some new blood active in the PTA
and get the next generation in and engaged.
We will put out an email that states: "Save Our PTA". The by-laws state that we
have to do our elections in May. In order to make this deadline. We have to
advertise the nominees for 10 days. The elections chair is Christina Lee.
Principal Hahn will send out the email message and make it prominent and the
only message in the communication. We can also put a succinct description of
the positions in a flier in the Friday folders.
Administration Update: Principal Hahn
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In March we had STEM and Family Fitness Night. They were well attended and
brought in a diverse group of students.
Last day of school is June 14. The 13th and 14th will be early dismissal.
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June 13th will be the 5th grade closing.
On Thursday, the school is wearing blue for Autism Awareness month.
Friday, April 21 is JA Day. Will need volunteers for this.
Beth Ivey will work with 4th graders - Cheetahs for Change. Students will collect
change for a charity and will then go to a leadership assembly in May.
The School Board has delayed a decision on the start and stop times for
school. There are currently not enough buses and drivers available to implement
an alternate solution.
There has been quite a bit of turnover with students. Another bus has been
added for the homes off Route 1. In 2018 a new elementary will be opening and
then there will be some redistricting.
Staffing: Staff members know what their positions are for next year. We should
not lose anyone for next year.
Testing is coming up. Made it through 5th year Science assessment. It is a field
study, so no individual scores.
PARC Testing: Bellows does not treat testing as a special event. They do not
want students to feel stressed because it is a PARC day.
Treasurer Update: Donna Hadley
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Donna Hadley will send the updated budget to Kristen and she will post it to the
PTA website.
There is no line item for the School Play in the PTA budget. Purchases parents
make for scenery and costumes are not reimbursed by the PTA. We are all set
for the sound system for the school play.
VP Fundraising: Heidi Roberts
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The contract is signed for the school supply fundraiser.
Once we get the school supply lists, Warnette has said that she will help with
managing the fundraiser and will also stay on as the hospitality chair.
Popsicles and Playtime: June 8. We will promote the school supplies to
parents. We will need to provide a sample to sell it.
We would like to do Spring sales for Spirit Wear. Also, we want to have t-shirts
available for Popsicles and Playtime. We will order the same amount of shirts as
last year and then expect them to sell out.
Restaurant Night:
o April 25 - Tino's
o May 8 - Uno's
o June 6 – Cheeseburger, Cheeseburger
Bingo Night Update:
 There were a lot people. Kids had fun. Teachers came through with all of the
raffles. There was a lot of thought put into the raffles.
 We budgeted $1,200 to spend and the Bingo team only spent $658. Plus they
raised $1,024 from the event.
 A lot of the things were already in the closet. So, next year we will need to
purchase new daubers and books, etc. Also, we need to put paper down on the
table so that students don’t draw on the tables with the daubers.
 Next year we need to sell the pizza after we have handed out the free slice and
we need to have more snacks and drinks next year.
 Standardize: For next year, keep the concessions stand consistent with the
same menu and the same prices so that there is no confusion and people do
know what to expect.
Other topics:
 For the next movie night, let's also sell some candy instead of just giving away
the water and the popcorn, and see if we can make some money.
 June Meeting: Hail and Farewell party. Meeting will be on June 5.
 Meeting adjourned at 8:01pm.