Craft trader application form
Saturday 9 July 2016
Trading times 12 noon to 8pm
Mountsfield Park, Catford SE6 1AN
You are invited to take part in the Lewisham People’s Day Craft Market.
The Craft Market is suitable for sellers of artisan goods, handmade craft items, cultural
artefacts, sealed handmade cakes (non-highly perishable) and similar items. Power is not
available to the craft market.
Lewisham People’s Day, now in its 32nd year, is the largest and longest-running
community festival in South East London. The event presents a varied professional arts
programme together with a first-class showcase of diverse local talent, performing across
5 stages. People’s Day also includes displays, promotions and services from local
businesses, street performers, international food stalls, bars, a vibrant and diverse craft
market, a sports, health & fitness area, an abundance of children’s activities, fun fair rides
and a wide range of displays and activities from over 100 of the borough's community
organisations. The predicted audience numbers for Lewisham People’s Day 2016 is in
excess of 25,000 people and entrance to event is free.
Completed applications must be returned by email only to [email protected]
The deadline for applications is Friday 27 May 2016.
If you have any questions please contact Rosie at:
Email: [email protected]
Tel: 020 8365 9555
A confirmation of receipt of your application will be sent.
Application packs will be sent out in June.
Information for applicants
Stall
£60 + VAT
per unit = £72
A covered market-style stall with an area of 7ftx7ft
(2mx2m), which includes a table top of 7ftx3ft
(2mx1m).
Additional
metreage is
provided at a
cost of £15 +
VAT per metre
= £18
Pitch
The stalls will be arranged in rows adjoining each
other. If you require extra space at the end of your
stall for clothing rails, extra tables, displays etc.
please request an end stall and book extra
metreage.
Please note that no chairs are provided.
A marked out area of 13x13ft (4x4m) on the grass.
You will need to provide all your own equipment
necessary for outdoor trading, e.g. gazebo, chairs,
tables and other display equipment.
£60 + VAT
per unit = £72
Additional
If you require extra space (taking into account the
metreage is
ropes and pegs of structures) hire costs of extra
provided at a
metreage is £18 per metre (including VAT)
cost of £15 +
VAT per metre
=£18
NB: Picture shows
two stalls.
NB: Picture shows
gazebo, tables and
banner for
illustration
purposes only.
Please note the following key points and refer to the full craft trader terms and conditions:
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Payment should not be made until your booking is confirmed (after the deadline date).
You have received an invoice for the total amount owing. You may make payment by
bank transfer. Failure to make payment by the due date will result in your stall or pitch
being cancelled.
Traders wishing to provide public catering at the event should contact the
[email protected] to obtain the correct application. This craft trader
application only applies to those wishing to sell hygienically sealed food items such as
home-made cakes, pickles, jams, chutneys etc. All ingredients must be listed in
descending order of quantity, with a ‘sell by’ date. Cakes must not contain fresh cream
or any other highly perishable ingredients. The selling of hot and cold drinks and the
preparation and/or cooking of food is not permitted onsite by any craft trader. Please
send a scanned or digital copy of your food hygiene certificate with this application.
Fees for certain types of stalls e.g. children’s novelty goods, helium balloons, sampling
and other commercial trade stands are negotiated separately. Please contact the
Trader’s Manager to discuss this.
We regret that no chairs or other furniture can be supplied.
No electricity is available and personal generators are not permitted.
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The Lewisham People’s Day craft market full terms and conditions
Please read and keep a copy for of these regulations for your records.
1. No craft trader is permitted to sell tobacco, alcohol or non-alcoholic drinks at the event.
2. No craft trader may use a PA system, stereo or any other form of amplified music,
sound or microphones without written consent from the event organisers.
3. No craft trader may sell any goods or carry out any activity not stipulated on their
application form.
4. The allocation of stall and pitches and their positioning is entirely at the discretion of the
event organisers. Failure to comply with siting instructions will result in a removal from
site without a refund of fee.
5. Craft traders will be allocated the pitch size or stall as requested upon application. The
boundaries of the pitch will be clearly marked and traders may not exceed outside this.
Stalls will be labelled and may not be changed.
6. Health and Safety Legislation and Hygiene Regulations (where appropriate) must be
adhered to at all times.
7. No craft trader is permitted to sell or display weapons, and replica or ornamental
weapons at the event.
8. No dogs are permitted anywhere on site, including the car park.
9. Craft traders are responsible for their own public liability insurance.
10. No craft trader is offered exclusivity on their products.
11. No craft trader is permitted to bring a generator on site.
12. Craft traders must leave their stall/pitch clean, and use the recycling facilities available.
13. Craft traders are responsible for the safety of their own goods and equipment at all
times.
14. Craft traders must ensure they minimize the risk of harm to the public from their display.
15. All vehicles must be removed to the car park before start of the event. No vehicle is
permitted to remain on site after 10.30am and no vehicle movement is permitted on site
between 10.30am and 8.30pm. All driving regulations must be observed while driving in
the park.
16. Henna containing PPD is not permitted for use by henna artists.
17. Craft traders must only sell goods that conform to all British Trading Standards.
18. Craft traders must close their stalls and stop selling promptly at 8pm or when asked to
do so by the festivals organisers or their representatives.
19. If a craft application is accepted an invoice will be issued. Failure to make payment by
the due date will result in your stall or pitch being cancelled.
20. Craft traders may not prepare, cook or serve food on site. Non-perishable, packaged
and sealed food items may be sold but must have ingredients listed in descending
order of quantity, and be displayed with a ‘sell by’ date. Highly perishable pre-prepared
foods may not be offered for sale.
21. Cancellations within 7 days of the event will not be entitled to a refund.
22. The Council requires an assurance that the applicant does not and will not discriminate
against or in favour of any person by reason of colour, gender, creed, race, national or
ethnic origin, age, disability, sexual orientation or marital status. Submission of an
application form will be taken as such an assurance.
23. All traders must complete a Fire Risk Assessment form (see below)– this should be
returned with your application and, if your application is successful, a copy brought to
the event.
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Lewisham People’s Day Craft Traders Application Form.
Saturday 9 July 2016
Trading Hours 12 noon – 8pm
Name of company
Contact name
Contact address
Mobile telephone number
Email
Description of goods to be sold.
(Please include photograph of
goods and/or stall.)
Number of on-site vehicle passes
(includes car park pass)
Vehicle registration
Number of car park passes
Vehicle registration
Display option
Stall(s) @ £60 + VAT = £72 each
Number
Cost
£
Pitch(es) @ £60 + VAT = £72 each
£
Extra metres @ £15 + VAT per
metre = £18 per metre
£
TOTAL COST
£
Craft Trader declaration – must be completed
“ I agree to abide by the regulations detailed in this application form.
I enclose photograph of my goods and/or stall (and proof of food hygiene certificate, for
traders of non-perishable food products only)“
Signature of applicant
(type acceptable)
Company
Position in company
Date
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Fire Risk Assessment – Traders and Market Stalls
Name of Unit / Stall
Contact No. on site
Location on site
In order to comply with relevant fire safety legislation you MUST
complete a Fire Risk Assessment of your stall or unit.
The Risk Assessment needs to identify the fire hazards and persons at risk,
you must endeavour to remove or reduce these risks and protect people from fire.
Failure to comply with this requirement will result in you being removed from the site.
You must be able to answer YES to the following questions.
This signed and completed form must be maintained available for inspection by the
Fire & Rescue Service / Event Organiser / Council Officers at all times.
A briefing pack for the event will be provided on acceptance. There are fire extinguishers located
in all marquees and a number of possible exits from the park. These will be shown on your site
plan and you must share this information with all staff.
You must undertake a Fire Risk Assessment for your unit, which must be suitable for the circumstances.
You do not need to use this form, and may use another method if you wish, however, this form is considered to be suitable for most
standard food units where customers do not enter the unit
1.
Will your staff be made aware of what to do should an incident occur, how to raise
the alarm, evacuate the unit, and the exit locations?
Yes
No
2.
Have you identified combustible materials that could promote fire spread beyond the
point of ignition such as paper/cardboard, bottled LPG etc and reduced the
risk of them being involved in an incident?
Yes
No
3.
Have you identified all ignition sources and ensured that they are kept away from all
flammable materials?
Yes
No
4.
Are the structure, roofing, walls and fittings of your stall or unit flame retardant?
Note: certificates of compliance will normally be required
Yes
No
5.
Are you aware that you must not stock or sell certain items, i.e. fireworks, garden
flares, household candles, tea lights, etc?
Yes
No
6.
Do you have sufficient bins for refuse? Is all refuse kept away from your unit?
Yes
No
7.
Are you aware that petrol generators are not permitted on site?
Yes
No
Do you have an inspection / gas safety certificate for the appliances and pipe work
(copy to be available for inspection) and are all hose connections made with
“crimped” fastenings?
Yes
No
9.
Are the LPG cylinders kept outside, or within a specific ventilated unit, secured in the
upright position and out of the reach of the general public?
Yes
No
10.
Are appliances fixed securely on a firm non-combustible heat insulating base and
surrounded by shields of similar material on three sides?
Yes
No
11.
Are the cylinders located away from entrances, emergency exits and circulation
areas?
Yes
No
12.
Are the gas cylinders readily accessible to enable easy isolation in case of an
emergency?
Yes
No
If you use LPG
8.
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13.
Do you ensure that gas supplied is isolated at the cylinder, as well as the appliance
when the apparatus is not in use?
16.
Do you ensure that only those cylinders in use are kept at your unit/stall?
(Spares should be kept to a minimum and in line with any specific conditions for the event)
Yes
No
17.
Is a member of staff, appropriately trained in the safe use of LPG, present in the unit
at all times?
Yes
No
Yes
No
If the answer to any of the above questions is “NO”,
please detail the actions you have taken to remedy the situation.
Continue on separate sheet if necessary
Stallholder /
Responsible Person :
Signature (typed acceptable)
Print Name
Date
Designation :
Company :
PLEASE NOTE
THIS DOCUMENT DOES NOT PRECLUDE YOU FROM POSSIBLE PROSECUTION
OR REMOVAL FROM THE SITE BY THE ORGANISERS
SHOULD A SUBSEQUENT INSPECTION REVEAL UNSATISFACTORY STANDARDS.
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