Human Resources
Report Specification Template
Your Name:
Job Title:
Bus. Area/ College:
Department/School:
Email Address:
Report Title:
Report Deadline:
Report Type:
Telephone Number:
Date of Request:
(dd/mm/yy)
What would you like your report to be called when sent to you.
Please confirm the time frame in which you would like to receive your report.
Choose an item.
Please select from the list below the subject matter for the report, e.g. starters/ leavers/
FTE/ establishment/ etc. If the report you want is not on the list please select Other and
input the detail of the bespoke report in the space provided below
Choose an item.
If ‘Other’, please
provide further
detail:
Please select how you would like to receive your report
Output Medium:
Field/ Column
Headings:
Selection Criteria
Choose an item.
Please state what information you would like to see included in the report. i.e. column
titles. (e.g. name/ organisational unit/ grade/ FTE/ etc)
To ensure the report only contains the data you require, please specify what you would
like to be included or excluded. (e.g. exclude casual/ hourly paid staff, include all
professional services staff, etc)
Order Data By:
State how you would like us to sort your report. (e.g. by employee ID number, surname,
department, etc)
Date range of
report
Do you want your report to contain data extracted on one key date (eg today) or over a
specific period (eg 01.01.2012 to 31.12.2012)?
Report to be Sent
to:
Please list the names of the recipients of the report, if additional or instead of the name
at the top of the form
Purpose/Aim of
the report
Please state why the report is required and who it is to be shared with
N.B. Please be aware that authorisation from the HR Business Partner for your area will be requested before
releasing confidential employee information to you.
If you require any assistance whilst completing this form, please contact the team by:


Emailing us on [email protected]; or
Telephoning us on 0161 295 2121 (52121 internal) and selecting option 2.
Human Resources
Report Specification Template
Submitting your Request
All requests must be submitted by email to [email protected] where it will be picked up by the HR
Systems Team. If the team has any queries about the information you have requested, they will contact you
directly to clarify.
Receiving your Report
The Report will be sent to you and/ or the recipients listed within 5 working days or a date agreed by both
parties.
Thank you for your enquiry.
HR Central Services
Human Resources Division
For HR Systems Team use only
Date Query received
and Query Name:
Query Produced in:
Report Prepared By:
Report Guidance:
Date Report Prepared:
Checked by:
Date Report Sent:
Report Saved to:
Additional Comments:
Date Checked: