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Elite Athletes’ briefing
<Insert Date>
Briefing agenda
•
•
•
•
•
•
•
Welcome and Introductions
Competition Jury
Schedules and Timetables
Check-in and Procedures
The course
Post-Race Procedures
Weather forecast
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Welcome and Introductions
• <Insert name>, <highest ranked ITU Executive
Board representative>
• <Insert name>, ITU Team Leader
• <Insert name>, ITU Technical Delegate
• <Insert name>, ITU Assistant Technical Delegate
• <Insert name>, ITU Medical Delegate
• <Insert name>, ITU Race Referee
• <Insert name>, LOC Director
{comment – to be deleted: Insert the names of the
officials that are attending the briefing and
delete the rest}
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Competition Jury
• <Insert name>, Chair
• <Insert name>
• <Insert name>
{comment – to be deleted: Insert the names of
the Competition Jury Members}
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Schedule and Timelines
Friday {one day before the event}
hh:mm – hh:mm
hh:mm – hh:mm
hh:mm – hh:mm
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Race pack pick-up
Training Sessions on the course
{if applicable}
Pasta Party
Schedule and Timelines
Saturday{race day}
hh:mm – hh:mm
Athletes’ Lounge open and check-in
hh:mm – hh:mm
Transition Area open for Elite Women
hh:mm – hh:mm
Warm-up for Elite Women {explain
where they can have access}
hh:mm
Elite Women Start
hh:mm – hh:mm
Medal ceremony
{comment – to be deleted: Additional information can be added}
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Schedule and Timelines
Saturday{race day}
hh:mm – hh:mm
Athletes’ Lounge open and check-in
hh:mm – hh:mm
Transition Area open for Elite Men
hh:mm – hh:mm
Warm-up for Elite Men {explain where
they can have access}
hh:mm
Elite Men Start
hh:mm – hh:mm
Medal ceremony
hh:mm
Closing ceremony
{comment – to be deleted: Additional information can be added, such as
„ buses leave for the Closing Ceremony from……….
at hh:mm”}
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Check-in procedures
{if applicable}
Team officials entering the venue
• Using the shuttle service from the ……………
Schedule
 (<pickup location> to <dropoff location>):
hh:mm, hh:mm, hh:mm,
 (<pickup location> to <dropoff location>):
hh:mm, hh:mm, hh:mm,
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Check-in procedures
Transition Area
• Bike check (Bike mechanic available)
• Helmet check
• Equipment check in: stickers for helmet and skis, bike
shoes, ski boots
• Distribution of Timing Chip – placement on the leg
• To add any equipment to the bike, you must obtain
approval from the Race Referee up until 10 minutes
after the end of the Athletes‘ Briefing.
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Pre-start Procedures
Athlete Introduction:
• 5 minutes before start - line-up behind the start
gantry
• Announcer will announce the athletes one-by-one
• Jog to the start line
• Select your position and stay behind the line!
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Start Procedures
Athletes in position:
• The start can be given any time after the TD
announces ”On your mark”
• Electronic horn blast / Air horn blast {choose the
correct}
• The race starts
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False Start Procedures
False start Example :
• Several horn blasts
• Everyone goes back to her/his spot
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The Course
Run / Snowshoeing {select one}
<number> lap(s) of <lenght of one lap>m
Mountain Bike / skating {select one}
<number> laps of <lenght of one lap>km
Cross Country Skiing
<number> laps of <lenght of one lap>km
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The Course
<Insert overall course>
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Run course / Snowshoeing {select
one}
• <number of laps> laps (total distance of
<total lenght of the bike in kilometer>km)
• Aid stations:
•
•
•
•
<number> per lap
For locations see the map
Sealed water {if applicable}
Littering areas attached to each aid stations and
marked with the following signs:
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Snowshoeing {if applicable}
• Snowshoes:
Minimum 18cm wide x 51cm long
Minimum useable surface: 774 cm2
• Once a request to pass is made by an
athlete, the athlete being passed must move
to the side as soon as possible
Run / Snowshoeing Course Map
<Insert run Course
Map>
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Transition Area {first choice}
• Traditional Bike Racks in the snow
• Helmet on the bike
• No bags or backpacks - Bags to the Athletes
Lounge
• Skis and poles on the ground
• Mount line at the end of the TA
• Athlete space is from your bike to the next
bike towards transition exit on the carpet
• Littering zone after the “ski placing line” –
discard shoe covers
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Transition Flow
<Insert Run Exit to TZ
Map>
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Bike course / Skating
• <number of laps> laps (total distance of <total
lenght of the bike in kilometer>km)
• Cross- country course over snow
• Minimum tyre dimensions: 26x1.5 inch. Smallest
part of tyre <40mm
• 1 Wheel Station
•
•
1 Team wheel station
For locations see the map
• Coaches’ Zone: coaches can feed their athletes
from this spot {check map}
• Lap Counter: at the <location of the Lap counter>
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Bike course /Skating
• Littering areas attached to each aid stations and
marked with the following signs:
• Athletes will wear helmets as
outlined in Rule 5.2 e) {applicable
For skating segment}
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Bike Course Map
<Insert Bike Course Map (show
locations of wheel station, lap
counter, coaches’ zone &
littering zones) (clarify if the
athletes will be passing through
the TZ on every lap)>
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Caution
Caution signal: three sharp whistles and red flags
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Cross country skiing course
• <number of laps> laps (total distance of <total
lenght of the bike in kilometer>km)
• Lap Counter: at the <location of the Lap counter>
• Coaches’ Zone: coaches can feed their athletes
from this spot {check map}
• Littering areas are located {location} and
marked with the following signs
• Freestyle is allowed/ not allowed till the finish
{choose the correct}
• Bike helmet is allowed/ not allowed {choose the
correct}
• Congestion in finish area:
•
Go to mixed zone / recovery area
Cross country skiing course Map
Insert Cross country skiing course Map
(indicate, littering zones and clarify if
the athletes will be passing through
the TZ on every lap)
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Post-race Procedures
• “Mixed Zone” - immediately after finish 1, 2, 3
with host broadcaster first.
• Equipment check immediately after
• Medal Presentation - protocol – at <hh.mm>
• Dress “up”
• Prize money will be transferred to your
account, please give your account details to
TD after medal presentation {change if
different}
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Post-race Procedures
Anti-Doping Control
• Photo ID is needed for every athlete to have ready for
Doping Control
Medical
• Only team medical officials area allowed in this area in
case there is an athlete from their team. Every NF can
have 1 team medical upgade pass, but only for team
doctors!
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Important Updates
•
{If applicable}
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Weather forecast
Temp
Weather
Friday
….ºC
<type>
Saturday
….ºC
<type>
Sunday
….ºC
<type>
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Good Luck!
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