Event Responsibility Assignment Matrix
[Insert Project Name] – [Insert Department Name]
EVENT RESPONSIBILITY ASSIGNMENT MATRIX
Project:
Project Leader:
Today’s Date:
RESPONSIBILITY
Complete
Speakers
1.1
1.2
Gather Contact Information
Send Invitations
1.3
1.4
1.5
1.6
1.7
1.8
Follow-up to Invitations
Arrange Travel and Accommodations
Itinerary
Collect Biographical Info
Request Presentation Material
Collect Presentation Material
1.9
1.10
Complete Accreditation Documentation
Arrange Honorarium/Gift
Attendees
1.11
1.12
Invitations Sent
Registration Information Sent
Page 1 of 5
RPM303v0507
© 2007 Seattle Children’s Hospital Research Institute
MarComm
Due
Speaker Asst
WHO
Duration
(days)
Speaker
1.0
Predecessor
Activity #
Stakeholder
Activity Description
Functional Mgr
Activity #
Project Leader
REQUIREMENTS
Exec Sponsor
R=RESPONSIBLE A=APPROVAL
C=CONSULT
I=INFORM
Event Responsibility Assignment Matrix
[Insert Project Name] – [Insert Department Name]
RESPONSIBILITY
1.13
Secure Room Block
1.14
Arrange Accommodation Information
2.0
Complete
VENUE
2.1
2.2
Determine Location Requirements
Determine Parking Requirements
2.3
2.4
2.5
2.6
2.7
2.8
2.9
Determine Transportation Requirements
Determine Logistics Requirements
Determine A/V Requirements
Identify Possible Locations
Request Bids
Select Location
Secure Location
2.10
2.11
2.12
2.13
2.14
2.15
Identify Logistical Vendors
Identify A/V Vendors
Select Logistical Vendor
Select A/V Vendor
Secure Logistics
Secure A/V
2.16
2.17
2.18
Determine Set-up Requirement
Draft Floor Plan for Set-up
Set-up Room
Page 2 of 5
RPM303v0507
© 2007 Seattle Children’s Hospital Research Institute
MarComm
Due
Speaker Asst
Duration
(days)
Speaker
Predecessor
Activity #
Stakeholder
Activity Description
Functional Mgr
Activity #
Project Leader
REQUIREMENTS
Exec Sponsor
R=RESPONSIBLE A=APPROVAL
C=CONSULT
I=INFORM
Event Responsibility Assignment Matrix
[Insert Project Name] – [Insert Department Name]
RESPONSIBILITY
3.1
3.2
3.3
4.0
Complete
Design
Print/Order
Distribute
CONTENT
4.1
Determine Event Format
Accreditation
4.2
4.3
4.4
Determine Type of Accreditation
Compile Accreditation Documents
Distribute Accreditation Documents
Design Supplemental Material
4.5
4.6
4.7
4.8
4.9
Handouts
Syllabus
Programs
Sign-in sheets
Name tags
Develop Supplemental Materials
4.10
Handouts
Page 3 of 5
RPM303v0507
© 2007 Seattle Children’s Hospital Research Institute
MarComm
Due
Speaker Asst
PROMOTION
Duration
(days)
Speaker
3.0
Predecessor
Activity #
Stakeholder
Activity Description
Functional Mgr
Activity #
Project Leader
REQUIREMENTS
Exec Sponsor
R=RESPONSIBLE A=APPROVAL
C=CONSULT
I=INFORM
Event Responsibility Assignment Matrix
[Insert Project Name] – [Insert Department Name]
RESPONSIBILITY
4.11
Syllabus
4.12
4.13
4.14
Programs
Sign-in Sheets
Name Tags
Complete
Design Presentation
4.15
Format
4.16
4.17
Introduction
Transition
5.0
FOOD
5.1
5.2
5.3
Determine Style
Determine Quantity
Determine Staffing Requirements
5.4
5.5
5.6
Gather Bids
Conduct Tasting
Contract
6.0
Closeout
6.1
Disburse Honoraria to Speakers
6.2
6.3
6.4
Reimburse Speakers
Close Venue Contracts
Close Food Contracts
Page 4 of 5
RPM303v0507
© 2007 Seattle Children’s Hospital Research Institute
MarComm
Due
Speaker Asst
Duration
(days)
Speaker
Predecessor
Activity #
Stakeholder
Activity Description
Functional Mgr
Activity #
Project Leader
REQUIREMENTS
Exec Sponsor
R=RESPONSIBLE A=APPROVAL
C=CONSULT
I=INFORM
Event Responsibility Assignment Matrix
[Insert Project Name] – [Insert Department Name]
RESPONSIBILITY
6.5
Close Additional Contracts
6.6
6.7
Gather & Compile Feedback
Complete Lessons Learned
Complete
Page 5 of 5
RPM303v0507
© 2007 Seattle Children’s Hospital Research Institute
MarComm
Due
Speaker Asst
Duration
(days)
Speaker
Predecessor
Activity #
Stakeholder
Activity Description
Functional Mgr
Activity #
Project Leader
REQUIREMENTS
Exec Sponsor
R=RESPONSIBLE A=APPROVAL
C=CONSULT
I=INFORM