2015
GLENHAVEN LAKES CLUB
ANNUAL MEETING
GLC Organizational Chart
Board of Directors
General Manager
Administrative Assistant
Lifeguards
Bookkeeper
Monitors
Water System Operator (s)
Maintenance Technician (s)
COMMITTEES of the BOARD
• Reed Lake Restoration
and Preservation
Committee (Disbanded)
• A & Z Committee
• Trails Committee
Reed Lake Restoration and
Preservation Committee
(Disbanded)
Continuing Activities Established By
This Committee:
1. Annual Reed Lake Weed Cutting
2. Sedimentation Rate Tracking
3. Monthly Reed Lake Water
Sampling and Testing for Fecal
Coliform
TRAILS
COMMITTEE
• Inventoried GLC owned
lots for recreation
potential
• Trailhead signs
• Trash receptacles
• Trail location maps
GLC LOT REPORT
•
•
•
•
Developed lots (invoiced for residential water)
Vacant lots (invoiced for non-residential water)
Vacant lots (total without water)
Dues paying lots
• GLC owned lots (restricted)
• GLC owned lots (unrestricted)
• GLC owned lots (total)
• Split Lots
• Total Lots
693
30
471
1194
47
19
66
6_____
1266
2014 CAPITAL EXPENDITURES
PIPE REPLACEMENT: 440 FEET ON BEAVER LN
PIPE REPLACEMENT: 270 FEET ON PINE LN
RIDING MOWER
POOL FENCE
SOLAR REPAIRS
BASKETBALL HOOPS
2015 CAPITAL EXPENDITURES
Pipe Replacement Project
Summit Place
Security System
Clubhouse, pool
Exercise Path/Equipment
Bridge
Island loop
Design/Construction
BRIDGE INSPECTION
NEW BRIDGE DESIGN
• Use existing beams.
• Adequate guardrails.
• Pedestrian and vehicle traffic
separated.
• Increase load limits to allow fire
trucks and concrete trucks.
MASTER METER READINGS
Gal/Day
250,000
200,000
2013
150,000
100,000
50,000
0
2014
AMENDED RESTRICTIVE
COVENANT
Animals of any kind, including
dogs or cats, are not allowed on
any property owned by
Glenhaven Lakes Club except
dogs which may be allowed by
a Resolution of the Board.
DOG POLICY GOALS
• Members who want to enjoy their dogs
on GLC property (leased).
• Members who wish to exercise their
dogs on GLC property (off leashed).
• Use dogs to discourage geese on GLC
property.
DOG POLICY FOR GLC PROPERTY
Dogs shall be allowed on all GLC
property subject to the following
conditions:
• No dog may jump at or upon, or
otherwise threaten persons or other
animals using streets, walkways, parks
or other public ways
• Owners are responsible for
immediately cleaning up after their
dogs on all GLC property.
Except in exempt areas, the owner
or keeper of any dog shall not
allow it to be at large and not under
control. “Under control” means
that the owner, by means of a
leash, restrains the dog to the
owner’s immediate proximity,
preventing the dog from
trespassing upon property or
annoying or chasing other
persons, animals, or vehicles of
any sort.
Exempt areas where dogs may be off leash but
under voice control are as follows:
• A. Rainbow Park (Behind administration
office)
January 1st - December 31st: Dogs may
be off leash 5:00 a.m. - 9:00 a.m.
• B. Clubhouse Island (Area South of the
Tennis Courts)
January 1st - December 31st: Dogs may
be off leash 5:00 a.m. - 9:00 a.m.
• C. Treasure Island (Off Short Way)
January 1st - December 31st: Dogs may
be off leash 5:00 a.m. - 9:00 a.m.
• Leashed and/or unleashed dogs may
be temporarily prohibited at any time
without warning for special events on
GLC property.
• Members and their dogs that are found
by staff to be in violation of this policy
may be subject to enforcement
including but not limited to fines and
loss of access priviledges.
VOLUNTEERS
WHATCOM COUNTY FIRE DISTRICT #18
2015 EVENTS CALENDAR
Chili Feed
Fishing Derby
Community Garage Sale
Community Clean Up Day
Summer Kick Off Party
Ice Cream Social
Community Kickball
Community Picnic
Halloween party
Holiday Potluck
March 15th
April 18th
May 16-17th
May 30th
June13th
July 18th
Aug. 15th
Sept. 13th
Oct. 24th
Dec. 12th
GLC WEBSITE
www.glenhavenhavenlakes.com
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News and Announcements
View Governing Documents
GLC Quarterly Newsletters
Community Events and Meetings
Board Meeting Minutes
Strategic Plan
A&Z Committee – Guidelines and Forms
Glenroads Information
Business Directory
Lost & Found
Helpful Links
Clubhouse Information
2014
GLENHAVEN LAKES CLUB
ANNUAL MEETING
GLC FINANCIAL CONDITION
• Review of Balance Sheet
• Review of Reserve Accounts
• Review of Accounts Receivable
• 2014 Audit
THERE ARE NO UNSATISFIED
JUDGEMENTS AGAINST GLC.
THERE ARE NO PENDING
LAWSUITS TO WHICH GLC IS A
PARTY.
BALANCE SHEET
As of December 31, 2014
OPERATING
FUND
ASSETS
CURRENT ASSETS
Cash and cash equivalents
Accounts receivable-net
Prepaid expenses
Total current assets
PROPERTY AND EQUIPMENT
Land
Water system equipment
Equipment
Common area improvements
Office equipment
Property and equipment-gross
Accumulated depreciation
Property and equipment-net
Lots held for sale
Interfund balances
WATER
FUND
309,086
74,563
6,647
$ 390,296
519,619
56,200
9,970
$
585,789
266,492
1,706,208
120,291
127,946
17,922
412,360
(117,336)
295,024
55,802
11,041
TOTAL ASSETS $ 752,163
TOTAL
1,826,499
-745,894
1,080,605
TOTAL
828,705
130,763
16,617
$
976,085
600,640
112,646
15,148
$
728,434
266,492
1,706,208
120,291
127,946
17,922
2,238,859
(863,230)
1,375,629
266,492
1,686,699
117,471
116,969
17,922
2,205,553
(796,672)
1,408,881
55,802
55,802
-11,041
$1,655,353
$2,407,516
$ 2,193,117
BALANCE SHEET
As of December 31, 2014
LIABILITIES AND MEMBERS'
CURRENT LIABILITIES
Accounts payable
Accrued expenses
Accrued federal income tax
Deferred revenue
Club house rental deposits
Total Liabilities
Fund Balances
TOTAL LIABILITIES AND
MEMBERS' EQUITY
EQUITY
3,804
2,180
68,885
555
75,424
676,739
$752,163
569
5,609
203
6,381
1,648,972
$1,655,353
569
9,413
2,383
68,885
555
81,805
2,325,711
$2,407,516
1,249
4,753
2,438
68,885
255
77,580
2,115,537
$2,193,117
ANY QUESTIONS
ON THE
BALANCE SHEET?
Reserve Funding
WATER
You pay $155.50/quarter of which $35.50
goes to reserves. Non-residential water
users pay $80.00/year of which $25.00 goes
to reserves
OPERATIONS
You pay $230.00/year of which $30.00 goes to
reserves.
Annual transfer of excess cash to reserve
accounts
Reserve Funding
Operations
Water
Amount Billed
$35,820 $99,014
Amount Collected
$34,080 $97,206
Percentage Collected
Annual Transfer
95%
98%
$40,000 $75,000
2014 RESERVE EXPENDITURES
PIPE REPLACEMENT
$18,886
MOWER
$ 2,820
POOL FENCE
$ 3,383
SOLAR REPAIRS
$ 4,082
BASKETBALL HOOPS
$ 3,512
RESERVE ACCOUNTS
January
2014
January
2015
General
Operations $ 129,852 $ 190,509
Water
Operations $ 254,292 $ 404,926
ANTICIPATED REPAIR OR
REPLACEMENT COSTS IN
ACCESS 0F 5% OF THE
ANNUAL BUDGET THAT HAS
BEEN APPROVED BY THE
BOARD
$23,000 BRIDGE DESIGN &
CONSTRUCTION SUPERVISION
ANY QUESTIONS
ON THE
RESERVE
ACCOUNTS?
A/R COLLECTION EFFORTS
• Payment Application Policy
• Liens and/or Disconnection
Notices
• 38 Accounts Currently On Payment
Plans
• 24 Accounts Currently Have Their
Water Disconnected
Accounts Receivable ($)
140000
120000
100000
80000
Water
Operations
60000
40000
20000
0
2013
2014
ANY QUESTIONS
ON OUR
ACCOUNTS
RECEIVABLE?
2014
AUDIT
REVIEW
STATEMENT OF CHANGES IN MEMBERS
EQUITY
2013
2014
MEMBERS EQUITY: $1,961,450
(Beginning of year)
$2,115,537
MEMBERS EQUITY: $2,115,537
(End of year)
$2,325,711
Audit Opinion
In my opinion, the financial statements
referred to above present fairly, in all
material respects, the financial position
of Glenhaven Lakes Club., as of
December 31, 2014, and the results of
its operations and its cash flows for the
years then ended in conformity with
accounting principles generally
accepted in the United States of
America .
ANY QUESTIONS
ON
AUDIT REVIEW?
CONSIDERATION/APPROVAL
OF
PROPOSED 2014 BUDGETS
GLC 2014 BUDGET
Budget Development Process:
• 2014 actuals are used as baseline to
develop 2015 budget.
• Vendors and utilities contacted for
anticipated increases.
• Staff estimates of any line item increases
or decreases.
• Board input is provided.
• Strategic Plan goals are reviewed.
• Needed reserve funding is estimated and
included.
2014 Budget Assumptions
•
•
•
•
1. Dues will remain at $230.00 per year of
which $30.00 per year will be dedicated to
capital reserves for General Operations.
2. Water Rates for residential customers will
remain at $155.50 per quarter of which $35.50
per quarter will be dedicated to Operating
Reserves for Water Operations.
3. Water Rates for non-residential customers
will remin at $80.00/yr of which $25.00/yr will be
dedicated to Operating Reserves for Water
Operations.
All fees will remain at 2014 levels.
2014 Budget Assumptions
•
•
4. A 5% contingency is included in
salaries.
5. As per Board policy, the General
Operations or Water Operations
account balances will be evaluated and
the appropriate surpluses will be
transferred to reserve accounts at their
April Board meeting.
General Operations
300000
250000
200000
150000
100000
50000
0
2009
2010
2011
Total Expenses
2012
2013
2014
Revenue Over Expenses
ANY QUESTIONS
ON THE GENERAL
OPERATIONS
BUDGET?
TIME TO VOTE ON THE 2015
GENERAL OPERATIONS
BUDGET
Water Operations
400000
300000
200000
100000
0
-100000
2009
2010
2011
Total Expenses
2012
2013
2014
Revenue Over Expenses
ANY QUESTIONS
ON THE WATER
OPERATIONS
BUDGET?
TIME TO VOTE ON THE 2014
WATER OPERATIONS
BUDGET
2014
GLENHAVEN LAKES CLUB
ANNUAL MEETING
JEFF BANKS