MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS
FOR THE HOUSING AUTHORITY OF THE CITY OF PEKIN
The Board of Commissioners for the Housing Authority of the City of Pekin met on Tuesday,
March 11, 2008 in the boardroom of the Housing Authority’s general office at 1901 Broadway
in Pekin, Illinois. The meeting was called to order at 5:34 P.M. by the Chairman Karl Jordan
with roll call taken and those present as follows:
PRESENT:
Commissioner Dave Volz, Commissioner Shirley Moore, Commissioner
Ann Trumpy, and Chairman Karl Jordan
PRESENT VIA PHONE:
ABSENT:
Commissioner Robert Small
None
ALSO PRESENT: Executive Director Dennis Green
Attorney Angela Madison
Chairman Karl Jordan requested the approval of the minutes of the February 12, 2008 Regular
Meeting.
MOTION: By Commissioner Ann Trumpy, Second by Commissioner Dave Volz, to approve
the minutes of the February 12, 2008 Regular Meeting. Roll call vote as follows:
AYES:
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
NAYS:
None
ABSENT: None
The Chairman next called for a motion to approve the bills for payment for the Public Housing
program in the amount of $65,280.47 as amended.
MOTION: By Commissioner Ann Trumpy, Second by Commissioner Shirley Moore to
approve the bills for payment for the public housing program in the amount of
$65,280.47 as amended.
AYES:
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
NAYS:
None
ABSENT: None
A motion was then requested to approve the Green Valley Apartments bills for payment in the
amount of $2,465.87.
MOTION: By Commissioner Dave Volz, Second by Commissioner Shirley Moore to approve
Green Valley Apartments bills for payment in the amount of $2,465.87.
AYES:
March 11, 2008
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
1
NAYS:
None
ABSENT: None
The Chairman next requested a motion to approve the bills for payment for the Meadow View
Apartments in the amount of $2,917.06 as amended.
MOTION: By Commissioner Ann Trumpy, Second by Commissioner Dave Volz to approve
the bills for payment for the Meadow View Apartments in the amount of $2,917.06
as amended.
AYES:
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
NAYS:
None
ABSENT: None
The Executive Director distributed and discussed the financial statements for Public Housing
for the period ending January 31, 2008. A motion was made by Commissioner Dave Volz,
seconded by Commissioner Ann Trumpy to receive and file the financial report for Public
Housing for January 2008. Motion carried unanimously.
Dennis Green then distributed and discussed the financial statements for the Green Valley
Apartments for the period ending January 31, 2008. A motion was made by Commissioner Ann
Trumpy, seconded by Commissioner Shirley Moore to receive and file the financial report for
the Green Valley Apartments for January 2008. Motion carried unanimously.
Dennis Green next distributed and discussed the financial statements for the Meadow View
Apartments for the period ending January 31, 2008. A motion was made by Commissioner
Dave Volz, seconded by Commissioner Ann Trumpy to receive and file the financial report for
the Meadow View Apartments for January 2008. Motion carried unanimously.
No one was present from the public to address the Board.
Old Business
A.
Board Training.
The Board reviewed the pet policies for all of the Public Housing properties during their Board
Training segment of the meeting. The Executive Director reviewed the existing pet policies for
public housing family properties (Broadway Apartments and Park Ridge Estates) and the
elderly/disabled property (Golden Arms Apartments). He discussed the history of allowing pets
in public housing and explained the differences between the two policies. The effectiveness of
the policies was discussed and several recommendations from the staff for revisions were
presented for consideration.
B.
Update on the Henderson-Weir Apartments in Mackinaw, Illinois. The Executive
Director reported that he received closing instructions from Rural Development today.
C.
Revise Resolution No. 1360 – Approval of Contract Modification No. 1 for SchemelTarrillion, Inc. for a net deduct of $4,826.00 for the Closet Door Installation at the Broadway
Apartments under CFP Grant IL06P044 501-05, Account No. 1460 Dwelling Structures. This
resolution was approved in February as an increase in the contract price of $174.00. However,
there was a contingency allowance of $5,000.00 included in the original contract price. Thus,
the contract modification is actually a decrease in the contract price of $4,826.00.
March 11, 2008
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MOTION: By Commissioner Dave Volz, Second by Commissioner Shirley Moore to approve
Resolution No. 1360 – Approval of Contract Modification No. 1 for SchemelTarrillion, Inc. for a net deduct of $4,826.00 for the Closet Door Installation at the
Broadway Apartments under CFP Grant IL06P044 501-05, Account No. 1460
Dwelling Structures.
AYES:
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
NAYS:
None
ABSENT: None
New Business
A.
Pekin Mobile Diner. The Executive Director explained that the Pekin Mobile Diner
program, which currently provides meals to about 40 Pekin residents, was in jeopardy of
closing down if a new operator could not be found. He explained that the program was initiated
and supported by Pekin Rotary Club and funded by Pekin United Way. He reported that Joe
Wuellner, Pekin Rotary Club President, currently manages the program; however, his schedule
this summer will not allow him to continue. The Executive Director asked the Board if it was
willing to allow him to discuss taking over the program with the club if no one else steps
forward. The commissioners agreed by consensus to all Mr. Green to inquire about the
program.
Chairman Jordan then addressed the Consent Agenda asking if there were any items to be
pulled for discussion. Item No. 5 was pulled for discussion. The Chairman requested a motion
to approve Item Nos. 1-4 and 6-8 of the consent agenda.
MOTION: By Commissioner Dave Volz, Second by Commissioner Shirley Moore, to approve
Consent Agenda Item Nos. 1-4 and 6-8. Roll call vote was taken as follows:
AYES:
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
NAYS:
None
ABSENT: None
Items approved by Consent are:
1.
Resolution No. 1365 – Authorization to Enter into a One Year Contract with Tenmast
Software in the Amount of $8,950.00 for the Provision of Computer Software System.
2.
Resolution No. 1366 - Request for Payment No. 1, Partial, to Schemel-Tarrillion, Inc. in
the amount of $175,420.50 for the Closet Door Installation at the Broadway Apartments
under CFP Grant IL06P044 501-05, Account No. 1460 Dwelling Structures.
3.
Resolution No. 1367 - Request for Payment No. 2, Partial, to Schemel-Tarrillion, Inc. in
the amount of $9,894.00 for the Closet Door Installation at the Broadway Apartments
under CFP Grant IL06P044 501-05, Account No. 1460 Dwelling Structures.
4.
Resolution No. 1368 - Request for Payment No. 6, Partial, to Schwartz Electric in the
amount of $13,882.00 to replace security cameras and the fire alarm system at the Golden
Arms Apartments to be paid from the Operating Account.
March 11, 2008
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6.
Resolution No. 1370 – Request to Change Certificate of Deposit at Pekin National Bank
for $50,000 from an 8-month CD at 4.65% APY to a 6-month CD at 3.5% APY.
7.
Receive and file the vacancy report as of February 29, 2008 for Public Housing, Green
Valley Apartments, and Meadow View Apartments for the month of February.
8.
Receive and file the Executive Director’s report for March.
Item No. 5: Resolution No. 1369 - Award Contract to BLDD Architects, Inc. for professional
services to be rendered under CFP Grants IL06P044 501-06 and 501-07, Account No. 1430
Fees and Costs. The Executive Director explained the proposal offered by BLDD Architects to
provide professional services for the kitchen remodel project at the Broadway Apartments to be
funded by Capital Fund Grant IL06P044 501-06. The fee for their services was quoted at
$14,000.00. Resolution No. 1369 would give approval to sign a contract with BLDD Architects
as described above.
MOTION: By Commissioner Dave Volz, Second by Commissioner Ann Trumpy, to approve
Resolution No. 1369 - Award Contract to BLDD Architects, Inc. in the amount of
$14,000.00 for professional services to be rendered under CFP Grant IL06P044
501-06, Account No. 1430 Fees and Costs. Roll call vote was taken as follows:
AYES:
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
NAYS:
None
ABSENT: None
In a separate proposal, BLDD Architects acknowledged that funds available for renovation of
the general office building in Capital Fund Grant IL06P044 501-07 are not adequate to meet the
scope of work. BLDD Architects has offered to work with the Housing Authority to identify
needs and prepare a scope of work for an hourly fee not to exceed a total of $3,000.00. The
initial fee would be deducted from the total fee if the project proceeds. Authorization to sign a
contract with BLDD Architects for the project described above would be Resolution No. 1371.
MOTION: By Commissioner Ann Trumpy, Second by Commissioner Dave Volz, to approve
Resolution No. 1371 - Award Contract to BLDD Architects, Inc. for an amount not
to exceed $3,000.00 for professional services to be rendered under CFP Grant
IL06P044 501-07, Account No. 1430 Fees and Costs. Roll call vote was taken as
follows:
AYES:
Commissioner Robert Small, Commissioner Dave Volz, Commissioner Shirley
Moore, Commissioner Ann Trumpy, and Chairman Karl Jordan
NAYS:
None
ABSENT: None
A motion was made by Commissioner Ann Trumpy, seconded by Commissioner Dave Volz, to
enter into a closed session at 6:30 P.M. to discuss a personnel matter. Motion carried
unanimously.
The Board returned from closed session at 6:33 P.M. Commissioner Robert Small is no longer
present.
A motion was made by Commissioner Ann Trumpy, seconded by Commissioner Dave Volz, to
March 11, 2008
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grant a leave of absence to Mark Friedrich. The leave is to begin on March 24th and end on
May 2nd, with a scheduled return date of May 5th. Motion carried unanimously.
Having completed all business for the evening, the Chairman called for a motion to adjourn. A
motion was made by Commissioner Shirley Moore, seconded by Commissioner Dave Volz to
adjourn the meeting. Motion carried unanimously. The meeting was adjourned at 6:35 P.M.
____________________________________
Karl Jordan, Chairman
______________________________
Dennis D. Green, Secretary/Treasurer
March 11, 2008
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